1 / 22

CFLHD Improvement Initiatives February 16, 2005 A/E Oversight Guidelines

CFLHD Improvement Initiatives February 16, 2005 A/E Oversight Guidelines. TEAM MEMBERS. Mike Voth Mike McCann Tom Puto Scott Anderson Ed Hammontree. Outline of Presentation. Objectives and Expected Outcomes Background. Roles and Acronyms. Roles & Responsibilities Matrix.

sal
Download Presentation

CFLHD Improvement Initiatives February 16, 2005 A/E Oversight Guidelines

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. CFLHD Improvement InitiativesFebruary 16, 2005A/E Oversight Guidelines

  2. TEAM MEMBERS • Mike Voth • Mike McCann • Tom Puto • Scott Anderson • Ed Hammontree

  3. Outline of Presentation • Objectives and Expected Outcomes • Background. • Roles and Acronyms. • Roles & Responsibilities Matrix. • Projects and Task Order sequencing. • Q&A.

  4. Objective • The objective was to “achieve the greatest advantage from A/E resources for future CFLHD program amounts through better definition of administrative and oversight responsibilities.”

  5. BACKGROUND FORTEAM INITIATIVE • ‘SAFE TEA’ has significant program increase. • Fixed CFLHD staff. • Lower CFLHD over-site expenditures. • Meet customer expectations in delivered project. • A/E deliverables not always meeting CFLHD expectations. • Confusion or lack of guidance on organizational expectations regarding A/E oversight and points of responsibility.

  6. EXPECTED OUTCOME OF GUIDELINES • Maintain or improve quality of deliverables/submittals. • Reduction in CFLHD over-site time expended. • Reduction in CFLHD over-site $ expended. • Better defined expectations of A/E’s for CFLHD staff. • Better definition of CFLHD expectations to A/Es. • Better define relationships of CFLHD, A/Es, and project customers on A/E multi-service task orders. • Better define roles and responsibilities of PST members at various project phases.

  7. Outcomes (continued) ORGANIZATIONAL GOALS • Increase capacity • Improve internal and contracted services • Maximize use of full service-turnkey delivery model • Establish A/E oversight expectations for internal and A/E resources.

  8. Report Acronyms • SEE Team – Unchanged role from current practice. • Project Management Team (PMT) – The PM, Lead Agency reps and A/E support. Project scope, schedule and budget issues, etc. • Project Delivery Team (PDT) – The PST and the A/E. Completing and shaping the work to be performed. • Project Support Team (PST) – Provides guidance and review as necessary. The PST is composed of the PM and necessary internal personnel.

  9. Team Acronyms

  10. Team Acronyms

  11. Team Acronyms *The PST may include 1 to 9 functions. They will be used as needed.

  12. R&R matrix “The key” • Identify appropriate role for each process participant • Identify key event in project timeline • Identify estimated level of CFLHD oversite for resource and budgeting purposes. • Identify and clarify A/E and other agency roles on full service task orders. • Specify level of engagement expected by CFLHD resources.

  13. Project Manager Role • COTR • Direct A/E oversight • Coordinates support from CFLHD functional areas as necessary to provide structure oversight.

  14. PST Roles • SOW focused • Interaction with COTR and A/E as defined by R&R matrix • Focused and specific engagements points and roles.

  15. Roles & Responsibilities Matrix

  16. Roles & Responsibilities Matrix

  17. Definition of Roles • Primary Roles • PERFORM: Lead the work and assure delivery of the work products (A/E or PM only). • REVIEW: Evaluate the work against the T.O. and project requirements; provide input and recommendations; and travel as needed.

  18. Definition of Roles • Contributing Roles • COORDINATE: Assure communication of actions and recommendations to the A/E, PM, PST and others as needed. • ASSIST: Contribute to receipt and review of the work products and/or development and communication of recommendations. • SUPPORT: As needed support to others for accomplishing the task (the expectation is very little resources would be needed for this role).

  19. Projects Process Mapped • One $10 Million 4R Forest Highway Project with EA and FONSI. • One $4 Million 3R NPS Project with NPS Cat-Ex. “Pavement Rehab” w/minor off pavement work.

  20. Forest Highway Task Order Outline • T.O. #1: Scoping (pre-programming scoping report completed). • T.O. #2: Preliminary Design & NEPA (0 – 30%). • T.O. #3: Final Design (30% - 100% and through procurement).

  21. NPS Task Order Outline • T.O. # 1 Scoping and Preliminary Design (Design Study Report) • T.O. # 2 Final Design

  22. Questions?

More Related