All about volunteers

1. How to get volunteers to your center, and how to get the most out of them! All about volunteers

2. Recruiting, Training, Retaining Writing Position Descriptions Getting the Most out of University Volunteers BREAK Service Partner Presentation: Philly Youth in Service Family Feud! Tips for a Volunteer Workday Using the Web to Find and Screen Volunteers agenda

3. Name/Center How do you already use volunteers are your center? How would you like to use volunteers? What is one of your biggest challenges with managing volunteers? Introductions

4. Group 1: pp. 5-7 “Recruitment Maxims” Group 2: pp. 15-15 “Five Steps for Success” Group 3: pp. 19-20 “Maintaining the Motivation” readings

5. What successful strategies do you already use to recruit/train/retainvolunteers for your facility? • What tipsfrom the article could help you recruit/train/retain more volunteers? • What is a concrete example of something you would like to improve about the way you recruit/train/retain volunteers? Discussion questions

6. Writing great position descriptions Keep in Mind : • Make it specific. • Make it appealing. • Keep it updated.

7. Writing great position descriptions Contents: • Title of position • Name and description of program • Responsibilities and tasks • Desired qualifications or experience • Supervisor • Location and work hours • Training or orientation dates • Contact information and how to apply

8. Example 1 Volunteers Needed We need volunteers to help with our after school program. Call Rhonda to help. 215.683.4000

9. Example 2 • Wanted: Creative, Energetic Mentors for Young People • Alan Johnson Recreation Center seeks volunteers to serve as After-School Assistants for young people enrolled in our After-School Program. The After-School Program is a fun, safe community for children from the neighborhood to learn and grow. Assistants will be supervised by the After School Program Coordinator. • Responsibilities: • Help students ages 6-12 with homework • Brainstorm ideas for projects and activities • Serve as a positive role model • Assist After School Coordinator with clean-up duties • Requirements: • Passion for working with young people • Background check—apply at www.opportunities.averity.com/phillyparkandrec • Patience, creativity, and a sense of humor! • When: Mondays – Fridays, 3pm -6pm • Where: Alan Johnson Recreation Center, 4980 Dream St., Philadelphia, PA, 19xxx • To Apply:Contact Rhonda Fleck, After School Coordinator—215.555.4000

10. Tips on… Recruiting Training Supporting Sustaining Long-term Partnerships University Volunteers

11. When designing volunteer roles… Keep in Mind : • Frequency of commitment and hours • Semester lengths • Transportation/travel time • Skillsets of college students

12. Innovative Opportunities • Work-Study • Academic/Work-Experience Credits • Target relevant departments • Community service clubs, Greek clubs • Partnership with specific course

13. Interns vs. volunteers? • Volunteers direct service • Program assistants • Tutoring/mentoring • Clean-ups • Interns  capacity building • Fundraising • Building a program • Outreach

14. Other internship features • Tailored to student’s career interests • Allow student to take leadership over a project • Establish a strong system for feedback

15. Keys to long-term partnerships • Build your Contacts. Get to know service-learning/student life offices, department chairs, and professors. • Stay in Touch. Keep them updated about ongoing and one-time service opportunities.

16. PHENND • Liaison between area university/K-12 service learning organizations • PHENND Update: Weekly email with volunteer opportunities • www.PHENND.org

17. Promising local partnerships • Drexel: Civic 101 and Community Scholars program • Bryn Mawr: Saturdays of Service • buildOn: Crystal Collins crystal.collins@buildon.org

18. Philadelphia Youth in Service (PYS)

19. The mission of Philadelphia Youth in Service (PYS) is to provide youth who are in transition the opportunity to complete their community service requirement and pay back their restitution so they can move quickly through the juvenile justice system and on to a positive, productive future. Philadelphia Youth in Service (PYS)

20. Current Community Service Partners

21. Quick Tips for a One time work day FAMILY FEUD

22. Planning the project Assign volunteer tasks in advanced Collect all the tools you need Designate volunteer leaders and train them Create a schedule for the day Define a goal for the day

23. When The Volunteers Arrive Sign-In Sheet Start on time Welcome everyone / Thank you for coming! Orientation: bathrooms/water fountains? Introduce staff. Review safety procedures / proper use of equipment

24. During the day Provide snacks, water, and breaks Motivate and Compliment Their Skills! Take Pictures Supervise the volunteers Adjust tasks as needed Answer any and all questions Have fun!

25. Wrapping up the day Thank them for their time! Give them a certificate for their hours Reward them Record your success

26. KEEP THEM COMING BACK! Keep an updated log of volunteer contact information Send Thank You notes/emails If possible, hold an Annual Volunteer Celebration Make volunteering fun, interesting, and challenging!

27. FAQS Registering Volunteer Applications Electronic Background Checks

28. What: One-on-one training on Social Media skills to enhance your program. When: 1 - 2:30 PM Where: Francisville Recreation Center’s KEYSPOT computer lab. Come to our social media workday!