Systems Roll-Out

1. Systems Roll-Out Presented by: Valencia Daniel & Angela Irby Tuesday, November 17, 2009

2. Overview • Getting Started • RFP Development (Request for Proposal) • Project Analysis • Scope Development • Status Meetings • Timelines/Milestones • Implementation

3. Do you ever feel like this?

4. Working With Your Project Manager • Systematic & Logical Process • Initiating • Planning • Executing • Controlling • Closing • People Skills • Software Skills

5. Statistics • Only 34% of Projects Succeed • 43% of Projects Run Over Budget

6. Getting Started • Define Project • Meet with Key Stakeholders • Importance of Buy-In • Organizing Your Team • Determine Key Players & Roles • Determine Project Budget

7. Defining the Project

8. RFP Development • Consultant • Key Questions To Ask • Manager and Employee Interviews/Surveys • Developing Project Requirements • Must-Haves • Wishes • Deal Breakers

9. Project Analysis • Determine what you have • Importance of a Workflow Analysis • Where do you want to go? • Compare current to future process • How do you get there? • Project Plan – establish clear set of goals

10. Scope Development • Detailed Analysis Meetings • Capture Details • Determine Manpower & Hours Requirements • Final Sign Off

11. Status Meetings • Scope Creeping • Key Players’ Progress Reports • Current Status • Setbacks • Milestones • Future Tasks • Estimated Delivery Date

12. Timelines/Milestones • Break project into manageable pieces • Use a tracking system for your processes • MS Project • Quickbase • Intellisys Project • OpenMind • Project KickStart

13. Implementation • Pilot Group Testing • Processes Documentation • Training • Maintenance • Roll-out

14. Reasons Projects Fail

15. Summary • Getting Started • RFP Development (Request for Proposal) • Project Analysis • Scope Development • Status Meetings • Timelines/Milestones • Implementation

16. Questions