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Implementation of MIS and Financial Management System in ICAR - User Acceptance Testing for Purchasing and Stores Agenda

This project focuses on implementing a Management Information System (MIS) and Financial Management System (FMS) in ICAR, funded by NAIP. It includes various functionalities such as purchasing, on-hand stock availability, requisition creation and approval process, quotation creation and analysis, purchase order creation and approval process, capturing EFC details, and managing stores and inventory. The user acceptance testing phase ensures smooth implementation and usage of the system.

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Implementation of MIS and Financial Management System in ICAR - User Acceptance Testing for Purchasing and Stores Agenda

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  1. Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing – Purchasing & Stores

  2. Agenda • Purchasing • On-Hand Stock Availability • Requisition Creation & Approval Process for Plan/Non-Plan/Projects • Requisition Reports • Request for Quotation (RFQ) & Quotation Creation • Quote Analysis Process (Expenditure Sanction Process) • PO Creation & Approval Process with Reports • Rate Agreements • PO Creation against the Rate Agreement • Capturing EFC Details (Procurement Items) • Stores • On-Hand Stock Availability • Receiving/Inspection/Delivery Process and Reports • Material Issue/Material Issue to Projects • Material Transfers within Institute

  3. Logging into Oracle Application

  4. Logging into Oracle Application These are the notifications for the user These are the responsibilities for the user These are the functions related to the respective responsibilities

  5. End to End Procurement Process

  6. Navigation for On Hand Quantity

  7. On-Hand Item Query

  8. On-hand Availability

  9. Requisition/Indent Creation

  10. Requisition/Indent Creation

  11. Requisition/Indent Creation Click on “Open Button”

  12. Requisition/Indent Creation

  13. Requisition/Indent Creation

  14. Requisition/Indent Creation

  15. Requisition/Indent Creation

  16. Requisition/Indent Creation

  17. Requisition/Indent Approval

  18. Requisition/Indent Approval

  19. Requisition/Indent Approval

  20. Requisition/Indent Approval Click on “Approve” button

  21. Requisition/Indent Approval Indent has been Approved

  22. Requisition/Indent Reports Purchase Requisition Print Report Purchase Requisition Status Report

  23. Request for Quotation (RFQ) Creation Process

  24. Request for Quotation (RFQ) Creation

  25. Request for Quotation (RFQ) Creation

  26. Request for Quotation (RFQ) Creation

  27. Request for Quotation (RFQ) Creation

  28. Request for Quotation (RFQ) Creation

  29. Request for Quotation (RFQ) Creation

  30. Quotation Creation Process

  31. Quotation Creation

  32. Quotation Creation

  33. Quotation Creation

  34. Quotation Analysis & Sanction Order

  35. Quotation Analysis

  36. Quotation Analysis Enter RFQ Number and Click On ‘Find’ Button

  37. Quotation Analysis

  38. Sanction Order Report Sanction Order Print Report

  39. Purchase Order Creation Process

  40. Purchase Order Creation

  41. Purchase Order Creation Enter Approved Requisition Number & Then click on Find Button

  42. Purchase Order Creation

  43. Purchase Order Creation

  44. Purchase Order Creation

  45. Purchase Order Approval Process

  46. Purchase Order Approval Process

  47. Purchase Order Reports Purchase Order Print Out Purchase Order Detailed Report Purchase Order Status Report Item Purchase History Report

  48. Rate Agreement Creation

  49. Capture EFC Details

  50. Capture EFC Details

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