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TPP PROGRESS REPORT

Office of Family Planning Teen Pregnancy Prevention Program. TPP PROGRESS REPORT. Training January 8, 2008. ETR Associates, Statewide Training and Technical Assistance Project - Grant# 05-45368. PRESENTER CONTACT INFORMATION . Joan Singson Project Liaison/Training Specialist

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TPP PROGRESS REPORT

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  1. Office of Family Planning Teen Pregnancy Prevention Program TPP PROGRESS REPORT Training January 8, 2008 ETR Associates, Statewide Training and Technical Assistance Project - Grant# 05-45368

  2. PRESENTER CONTACT INFORMATION Joan Singson Project Liaison/Training Specialist ETR Associates joans@etr.org

  3. TRAINING PURPOSE • Provide an overview of the revised TPP Progress Report Forms for MIP, I&E and CCG Programs. • Discuss new requirements for progress report submission. • Demonstrate the use of the Portable Document File (PDF) forms.

  4. AGENDA • Introduction • Process Discussion • Demonstration • Questions and Answers

  5. ADOBE ACROBAT • What is Adobe Acrobat and why do we need to use it? • Portability – across platforms (Macintosh, PC – Windows, etc) • Interactive Forms • Data Extraction

  6. ADOBE ACROBAT • Adobe Acrobat Full Version • Standard or Professional Version • Adobe Acrobat 6.0, 7.0 or 8.0 • Adobe Acrobat Reader • Does not allow you to save the document.

  7. Process Discussion

  8. SUBMISSION • Due Dates for Submission • First Progress Report – Feb. 1st (Covering the period, July-Dec) • Second Progress Report – Aug. 1st (Covering the period, Jan-June)

  9. SUBMISSION • Email the completed Progress Report to: • Contract Manager (CM) • Program Consultant (PC) • Email the Progress Report by the due date. • Contract Manager will document whether you sent the Progress Report on time. • Do not email the Progress Report to your Evaluation Liaison.

  10. SUBMISSION • Progress Report Review • Program Consultant will verify that the Progress Report is complete • Incomplete Report: PC will notify agency and require the program to resubmit the entire progress report to the PC. • Complete Report: PC will review the progress report for program compliance. A letter will be sent to the agency within 30 days from the date the Progress Report is received by OFP. The letter will acknowledge compliance/non-compliance and may include feedback/recommendations. • After the Progress Report has been approved the PC will forward it to the Contract Manager & Evaluation Liaison.

  11. ELECTRONIC TRANSMISSION • Forms should be transmitted as separate documents in the following sequence: • Part 1 – Progress Report Form • Part 2 – Objective Status Form (OSF) by objective • Attachment 1: Project Collaborative Roster • Attachment 2: Family PACT Clinical Linkage Form • Attachment 3: Sites of Service • Attachment 4: Community Match Record (CCG Only) • Attachment 5: Formal Collaborative Meeting Agenda/Minutes (CCG Level II Only) – NO FORMS PROVIDED

  12. ATTACHMENTS • Email all required attachments only. Do not email any supporting documents. • All supporting documents must be maintained in the program office (i.e. sign-in sheets, flyers, brochures, articles, etc.). • Documents must be readily available for audits.

  13. DEMONSTRATION

  14. DEMONSTRATION • Part 1: Progress Report Form http://www.etr.org/ofp/programForms/TPPProgRepPart1-12-20-07.pdf

  15. DEMONSTRATION • Part 2: Objective Status Form http://www.etr.org/ofp/programForms/TPPprogRepPart2.pdf

  16. DEMONSTRATION • ATTACHMENT 1: PROJECT COLLABORATIVE ROSTER http://www.etr.org/ofp/programForms/TPPAtt1AcollabRstr.pdf

  17. DEMONSTRATION • ATTACHMENT 2: FAMILY PACT CLINICAL LINKAGE ROSTER http://www.etr.org/ofp/programForms/TPPAtt2FpactClinkTPP.pdf

  18. DEMONSTRATION • ATTACHMENT 3: SITES OF SERVICE http://www.etr.org/ofp/programForms/TPPAtt3SitesofServiceRoster.pdf

  19. Questions and Answers The next portion of the training is for CCG only.

  20. DEMONSTRATION • ATTACHMENT 4: COMMUNITY MATCH RECORD (CCG Only) http://www.etr.org/ofp/programForms/TPPAtt4CommMtchRcd122007.pdf

  21. DEMONSTRATION • Basic PDF Instructions • Download forms and instructions from the Statewide Training and Technical Assistance. Website: www.etr.org/ofp • Save on your computer or disk before completing the forms (i.e. EOC I&E PR1 Part 1 Feb.08). • Familiarize yourself with Adobe Acrobat tools. • Contact Joan Singson if you have questions.

  22. End of Training

  23. This training including Q&A sessions will be posted on the Statewide Training and Technical Assistance Website: www.etr.org/ofp

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