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Managing SB346 Sales Requirements

Managing SB346 Sales Requirements. Please Note!!!. New Slides have been added…. Additions to slides are in ITALICS…. Topics to be Covered. Notice of Assessment Flagging for NOA Printing NOA Estimated Taxes Sales & SB346 Managing SB346 Values. Notice of Assessment (NOA).

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Managing SB346 Sales Requirements

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  1. Managing SB346 Sales Requirements

  2. Please Note!!! New Slides have been added…. Additions to slides are in ITALICS…

  3. Topics to be Covered • Notice of Assessment • Flagging for NOA • Printing NOA • Estimated Taxes • Sales & SB346 • Managing SB346 Values

  4. Notice of Assessment (NOA) • Formerly known as Change of Assessment Notice • Standard state-wide form ..\..\..\..\..\..\noa\PT-306-NOA-Final.pdf

  5. Notice of Assessment (NOA) • For 45-day appeal period, the following properties will receive NOA • All real property accounts • Personal Property with a value change or value difference btw account value and return value • For 2nd notice (30-day appeal period) • Flagged parcels/accounts

  6. Notice of Assessment (NOA) • Primary difference beyond layout/design • Estimated Taxes • NOA Estimated Taxes involves • Taxing Authorities (previous mill rates) • Homestead Exemptions (State & Local) • Covenant Exemptions (SA, SV, SJ, SB, etc) • Fees (Garbage, Street Light, Fire, etc) 1 2 3 4 5 2 4 3 2 1 & 5

  7. Flagging for NOA – Real Property • Prior to printing for 45-day appeal period • No flagging required • Non-exempt & non-Utility parcels can be printed • Checkbox on NOA Print screen for printing all • 2nd notices (30-day appeal) • Flagging is as usual

  8. Flagging for NOA – Personal Property • Prior to printing for 45-day appeal period • Flagging is optional • Dependant upon county policy to print NOA for all accounts • Checkbox on NOA Print screen for printing all • 2nd notices (30-day appeal) • Flagging is as usual

  9. Printing NOA • NOA are printed in same manner • Reports >> Assessment Notice Reports >> Assessment Notices • Modifications have been made to the screen from which NOA are Printed • “Print ALL Notices” checkbox added • 21-day Appeal Term removed

  10. NOA “Print” Screen

  11. NOA “Print” Screen • “Print ALL Notices” will be checked by default setting • Check must be removed if only “flagged” parcels are to be printed • Prompt will appear when Print Notices is clicked & “Print All” is checked • Appeal Term • No term is set as default • User must select term • 45 for initial notices • 30 for 2nd notices

  12. NOA “Print” Screen Prompt • Initial Prompt • Follow-up Prompt if “Yes” response

  13. Assessment Reasons • Non-technical reasons should still be assigned when changes occur • Standard reason will print on NOA when no other reason is present • Annual Notice: No change in return/previous value

  14. Assessment Reasons • SB346 parcels will have the following reason assigned automatically • Value adjusted for 1-year Arms Length Transaction cap • During YEC, the following reason will be assigned when SB346 is removed • 1-year Arms Length Transaction cap removed

  15. Calculating Estimated Taxes • 12 (maybe 13) tables are required • 6 (maybe 7) schedule tables for holding data required to calculate taxes • 4 data tables that will contain calculated tax info for parcels & personal accounts • 2 tables for digest export • Tax District table will not be changed • Homestead Exemption table will be removed

  16. Estimated Tax Tables Schedule Tables New Data/Export Tables FixedAssmt CalcExemptions TaxDetail TaxMaster D_TaxDetailx (Export) D_TaxMasterx (Export) • TaxDist • TaxType • ExemptCode • Mill Rate • TaxFee • TaxType_Exempt • TaxDist_Hmstd (???)

  17. Estimated Tax Schedule Access • Tools >> Schedules/Tables menu has been changed • Menu options removed • Homestead… • Tax Districts… • New option takes their place • Tax Calculation Tables…

  18. Tax Calculation Tables Screen • Clicking the “Tax Calculation Tables” option opens the following screen

  19. Est Taxes - TaxDist Table • No Change to table • Following data will be contained within table • Tax district codes & descriptions • Incorporated or not • Values for heavy equip, MV, timber etc • Freeport percentages

  20. Est Taxes – TaxDist Table

  21. Est Taxes - TaxType Table • Provides a means of capturing Tax Type information • Tax Types are taxing entities in county • State • County M&O • County Bond • School M&O • School Bond • City

  22. Est Taxes - TaxType Table • Code: County numeric code to id Tax Type • Description: County Tax Type description • Entity Type: Combo Box for selecting entity • Assmt %: Assessment percentage for Tax Type entity

  23. Est Taxes - TaxType Table

  24. Est Taxes - ExemptCode Table • Used to store all valid exemption codes & info concerning application of exemption • Homestead codes • Covenant codes • Personal property codes • One of the tables that replaces Homestd

  25. Est Taxes - ExemptCode Table • Exemption Code: S1, S2, L1, L2, SV, SJ, SF, etc • State Homestead & Covenants • Local Homestead • Personal Property • Description: description of code • State Code: identifies State Homestead code associated with Local Homestead • Cov/HS: identifies if code is homestead or covenant

  26. Est Taxes - ExemptCode Table • HS Code Sequence: order in which code is applied in exemption process • HS Code Alias: used in special situations where State Code is used for Local Homesteads

  27. Est Taxes - ExemptCode Table

  28. Est Taxes - MillRate Table • Used to capture the previous year mill rate for the Tax Type within each Tax District • Data Captured • Tax District & Tax Type (Combo boxes filled with valid TD & TT list) • Mill Rate: the previous year’smill rate for the tax type within the tax district

  29. Est Taxes - MillRate Table

  30. Est Taxes – TaxType_Exempt Table • Captures homestead exemption info for each Tax Type • Combo boxes & checkboxes used for most data • Data entry fields used for exemption amounts

  31. Est Taxes – TaxType_Exempt Table • Tax Type: Combo box containing valid Tax Types • HS Code: Combo box filled with valid exemption codes • Title will be changed to Exemption Code • State Homestead: checked if HS code is subject to 65 & over State exemption • Frozen Value: checked if HS code is used with frozen value

  32. Est Taxes – TaxType_Exempt Table • In Lieu of State Exemption: checked if local exemption is used in lieu of State exemption • Float for House & Land: checked if homestead code is a floating exemption for house & land • Unlimited Exemption: checked if homestead code exemption is unlimited

  33. Est Taxes – TaxType_Exempt Table • Max Exemption Acres: maximum acreage used in local homestead • Maximum Exemption: maximum exemption amount

  34. Est Taxes – TaxType_Exempt Table

  35. Est Taxes – TaxFee Table • Captures information about fees • Fees are amounts added to tax bills which are not based on value or mill rates • Some examples are • Garbage • Fire • Lighting Districts

  36. Est Taxes – TaxFee Table • Tax District: Combo box filled with valid Tax Districts • Tax Type: Combo box containing valid Tax Types • Fee Item: Combo box filled with no-value items from accessory schedule • Fee Amount: fee amount

  37. Est Taxes – TaxFee Table

  38. Est Taxes - Data Tables • Filled with data as accounts are edited or during reappraise • No screen access • Used for the purpose of providing estimated tax information when • Printing NOA • Digest Export

  39. Est Taxes - Data Tables • FixedAssmt – used to store information regarding the fees • CalcExemptions – information regarding the exemptions calculated for a parcel/account

  40. Est Taxes - Data Tables • TaxDetail – detailed information used in preparation for digest export & printing of NOA regarding estimated tax details • TaxMaster – general information used in preparation for digest export & printing of NOA regarding estimated taxes

  41. Est Taxes - Data Tables • D_TaxDetailx – digest export file containing calculated tax details • Account numbers, estimated tax per tax type, exemption amounts, etc • D_TaxMasterx – digest export file containing calculated tax general information • Account numbers, ownership info, estimated tax summation, etc

  42. SB346 & Sales • SB346 Requirements • Property value cannot be higher than net sales price if sale meets following criteria • Sale must be an Arm’s Length Transaction (ALT) • Sale is one year removed from digest year • Sales price is adjusted for non-real estate value • Timber • Personal Property • Etc

  43. SB346 & Sales • Value of new property components can be added to SB346 sales value • Residence • Commercial Structures • Accessories (outbuildings) • Additions to structures

  44. SB346 & Sales • Promptingon Sales Screen has been modified • Revised prompt when SB346 sale is first added • New prompt when SB346 sale is re-visited

  45. SB346 Revised Prompt

  46. SB346 Revised Prompt • Appears when SB346 sale is first added • No decision is required • All three SB346 criteria are met • Sale reason (ALT) • Sale date • Net Sale Price < Value

  47. SB346 Revised Prompt • If the parcel should not be assigned a SB346 sale value • Open sales screen • Select sale • Change reason to non-ALT or other data to remove the qualification situation

  48. SB346 New Prompt (sale is re-visted)

  49. SB346 New Prompt • Created to prevent the reallocation of value when new improvements & additions have been added to SB346 value • If response is “Yes”, all SB346 values will be reallocated • To correct an “accidental Yes” response • Use SB346 edit feature to correct land and improvement values

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