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Administration

Administration. The thought and effort behind the action. The Company. Incorporated Bylaws Officers Annual tax report Liability Insurance Clear identification of resource ownership Good Shepherd Turkey Ranch, Inc. Reese Farm Williamson Farm. Board of Directors.

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Administration

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  1. Administration The thought and effort behind the action

  2. The Company • Incorporated • Bylaws • Officers • Annual tax report • Liability Insurance • Clear identification of resource ownership • Good Shepherd Turkey Ranch, Inc. • Reese Farm • Williamson Farm

  3. Board of Directors • Frank Reese, Jr., President • Jeff May, Vice President • Dave Mueller, Vice President • Danny Williamson, Secretary/Treasurer

  4. Monthly Meetings Mission – everything is filtered through this lens • All meetings are tape recorded • Follow Roberts Rules of Order

  5. Agenda • Previous minutes • Financial Report • Payables • receivables • checks written • cash flow • financial projection

  6. Agenda • Inventory • sold • in storage: fresh, refrigerated and frozen • coming in • sent to primary customers • at processing plant • What’s not selling • develop plan based on shelf life, product value

  7. Agenda • Line of Credit • Status • Payment schedule • Interest • Old Business • New Business • Agenda & officiator set for next meeting

  8. Roles – Danny Williamson • HACCP • Labeling • Website • Orders • Shipping – liaison with processor on this • Record keeping & archives • Book keeping • Meeting notification & agenda development • Reception – calls go to him

  9. Roles - Jeff May • Liaison between GSTR and farmers • Meets with every farmer every 2 months • Helps set up farm plan • Manages all contracts • Rules & Regulations • Liaison with Processing • Negotiates terms • Establishes dates

  10. Roles – Brian Anselmo • Customer Relations • with new customers • When there are shortages & replacements • Processing • On-site rep • Product distribution & delivery • Liaison between GSTR hatchery & farmers • Hatchery record keeping • Learning to run hatchery • Delivers day-olds to farmers

  11. Roles – Frank Reese • Oversees entire operation • Mediator / Negotiator both inside and outside of GSTR • Genetics • Manages breeder flocks • Operates GSTR hatchery • Quality Control • Liaison with Graders and USDA • Decides what’s Grade A and downgrade • Marketing, Promotion & Sales • His story and his face sell the product • Liaison with primary customers • Developing new markets

  12. Production Planning • 1 year in advance • New business: • Chickens: Contract + 6 months • Turkeys, ducks & geese: contract + 12 months

  13. Communication Communication is imperative! If the chain of communication is broken, quality suffers and the market it lost

  14. Finance

  15. Financing • Sources of funding • Loans • Credit • Personal resources • Enterprise Income • Other • Cash flow issues

  16. Promotional Expenses • Free birds + overnight shipping • Posters • Apron cards • Promotional visits • Other

  17. Marketing Expenses • Label development • Label approval • Educating potential buyers • Negotiating • Other USDA

  18. Pay & Benefits • No one on the Board currently gets paid • All have off-farm income • Frank works • On farm: 7-8 hours/day x 7 days/week x 52 • Off farm: 6 hours/day x 5 days/week x 52 • Hope Board can one day be paid as consultants

  19. Farmer Relations GSTR contracts are different from industry • Allowed to keep other livestock and poultry • Allowed to sell eggs and meat beyond contract obligation (e.g. Farmers’ Market)

  20. Farmer Relations • Farmers own birds & buy feed • Farmers pay for transport to processor • $1500 per truck • Farmers get paid according to grade

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