Purchasing processes PO for payment

1. Old Travel Advance / Reimbursement Process User enters Requisition for travel advance Purchasing processes PO for payment AP Office manually enters voucher from PO to pay travel advance Supervisor approves Requisition Purchasing turns Req into PO Approver reviews & sends TER to Budget Office Traveler sends TER to Approver Traveler completes paper TER Traveler incurs expenses Check created & sent to Traveler with paper TER Budget Office reviews & addresses policy issues with Approver Budget Office sends TER to AP Office for payment AP Office manually enters voucher from TER to pay Traveler AP Office clears travel advance based upon TER Travel Advance process Traveler receives check AP Office files TER Reimbursement process

2. New Cash Advance / Travel & EntertainmentReimbursement Process Traveler e-mails & delivers hard copy of Expense Report to Approver Traveler incurs expenses Traveler completes online Expense Report Traveler goes to ATM & receives cash using travel card, if needed Approver checks for policy compliance, forwards ER to AP using e-mail; signs hardcopy of ER AP creates voucher using automatic load to financial system Traveler paid by check or direct deposit Approver stores hardcopy documentation in department Budget Office monitors compliance on random basis Cash Advance process Reimbursement process