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Cal State San Marcos Budgeting 101 November 22, 2006

Cal State San Marcos Budgeting 101 November 22, 2006. The CSU Budget Cycle. The CSUSM Budget Cycle Highlights. November Budget Call: Funding requests for Strategic Initiatives January Mid-year budget review

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Cal State San Marcos Budgeting 101 November 22, 2006

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  1. Cal State San MarcosBudgeting 101November 22, 2006

  2. The CSU Budget Cycle

  3. The CSUSM Budget Cycle Highlights • November Budget Call: Funding requests for Strategic Initiatives • January Mid-year budget review • March Review of Budget Call (CUSP, UBC, President’s Cabinet) Recommendation made to EC • April Preliminary campus budget target schedule prepared • May EC reviews and approves Strategic Initiatives

  4. The CSUSM Budget Cycle Highlights • July Final campus budget reviewed by EC and approved by the President • August Campus allocations finalized and submitted to the University Budget Office • September Final campus budgets reviewed by the UBO and uploaded into the PeopleSoft Financial System • December Campus budget sweep

  5. Sources of Revenues for CSUSM • Operating Fund–aka General Fund – 85% • State of California Appropriation • State University Fees • Lottery Fund – 1% • California Lottery sales • CSUSM process • Proprietary Funds – 11% • Student Fees • Self-support operation • Parking, Extended Studies, Clark Field House, etc. • Cash Trust Projects – 3% • Miscellaneous student fees • Student Newspaper, Associated Students, Inc., Instructionally Related Activities, Credential Evaluation Fee, Orientation, etc.

  6. Campus Operating Fund Budget: How Do We Get Our Money and How is it Allocated to the Campus? • Incremental budget • New sources of funding • Governor’s Compact 3%-4% operating fund increase • 2 ½% enrollment growth • 8%-10% student fee increases • University Fiscal Reserve – budget sweep • Who evaluates and determines uses of new incremental resources? • Council for University Strategic Planning (CUSP) • President’s Cabinet • University Budget Committee (UBC) • Executive Council (EC)

  7. Campus Operating Fund Budget: How Do We Get Our Money and How is it Allocated to the Campus? • Uses of new funding • Discretionary vs Non-Discretionary • Instruction – faculty positions for enrollment growth • 20:1 ratio • Priority items • Allocations by Chancellor’s Office for specific purposes - compensation, State University Grant, benefits • Campus obligations – CMS student implementation, computer refresh program, utilities, ADA compliance, Risk Management • Strategic Initiatives • Reserves maintained at 1% • President’s Permanent Reserve • University Fiscal Reserve

  8. Budget Adjustments - Fiscal Funds versus Permanent Funds • Permanent Base Budget • Ending point for completed Fiscal Year, June 30 • All permanent employee salaries, OE&E • Starting point for new Fiscal Year, July 1 • Permanent Allocations • Adjusts permanent base budget – increase or decrease • Fiscal Allocations • One-time funding • Does not affect permanent base budget

  9. Budget Adjustments - Fiscal Funds versus Permanent Funds • Supplemental allocations • Fiscal (one-time) funds • Allocated from the Chancellor’s Office for a specific purpose • Campus Budgets amended during the year • Budget transfers initiated by the Provost, Vice Presidents, divisions, colleges and departments for specific requests and/or purposes • Campus Budget Office • Benefits, compensation

  10. Fiscal Year 2006/2007 Operating Fund Budget Allocations by Division

  11. Questions?

  12. Contacts: Mary Hinchman Director, University Budget Office mhinchmn@csusm.edu (760)750-4520 Linda Hawk AVP, Resource Management lhawk@csusm.edu 760-750-4948

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