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FFA Chapter Operations Handbook

Comprehensive guide for running a successful FFA chapter, covering duties of officers, program activities, meeting protocols, and room arrangements.

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FFA Chapter Operations Handbook

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  1. CHAPTER OPERATIONS Original PowerPoint Created by Brandon Bowman for Littlefield High School FFA May 2007

  2. Operational Guidelines • 1. Knowledge of the FFA • 2. All Members Share Responsibility • 3. Capable Officers • 4. A Challenging Program of Activities • 5. Workable Constitution & Bylaws • 6. Proper Equipment & Records • 7. Well-planned, Regular Chapter Meetings

  3. Guidelines (Cont.) • 8. Adequate Financing • 9. School & Community Support • 10. Chapter Resource File

  4. Chapter Officers • President • Vice President • Secretary • Treasurer • Reporter • Sentinel

  5. Offices & Symbols • President -- Rising Sun • Vice-President -- Plow • Secretary -- Ear of Corn • Treasurer -- Bust of Washington • Reporter -- American Flag • Sentinel -- Shield of Friendship • Advisor -- Owl

  6. Officers & Duties • President - Preside over Meetings • Vice-President - Assume Duties of President if necessary • Secretary - Keep minutes of Chapter Meetings • Treasurer - Present monthly report on finances at Chapter Meetings

  7. Duties (Cont) • Reporter - Release news & information to local & regional news media • Sentinel - Assist the president in maintaining order • Advisor - Supervise & Advise Chapter activities year-round

  8. Program of Activities • Defines chapter goals and outlines steps needed to meet goals. Goals should be: specific, measurable, attainable, realistic, and trackable. • Serves as a written guide for administrators, advisory committee, alumni, and others with a calendar of events the chapter will follow. • Key is to a successful POA is to have every member involved in carrying out the activities.

  9. Programof Activities cont’d • Well-planned POA will • Ensure chapter activities meet the needs of the members • Provide direction year to year • Lead to a workable budget • Provide experience in planning • Serve as a reference point throughout the year

  10. Use of the Gavel • 1. One (1) tap of gavel - Be seated or Motion passed • 2. Two (2) taps of gavel - Call to order • 3. Three (3) taps of gavel - Stand

  11. Meeting Room Arrangement • President - Front of Room - Behind Podium • Vice-President - Back of Room - Facing President • Secretary - On the Left, near the President • Treasurer - On the Right, away from the President • Reporter - On the Right, near the President

  12. Room Arrangement (Cont) • Sentinel - By the Door • Advisor - On Left, away from President

  13. Sample Order of Business • 1. Opening Ceremony • 2. Minutes of the Previous Meeting • 3. Officer Reports • 4. Old or Unfinished Business • 5. New Business • 6. Guest Speaker • 7. Closing Ceremony

  14. FFA Members!Why Are We Here? • “To practice brotherhood, honor agricultural opportunities and responsibilities, and develop those qualities of leadership which an FFA member should possess.”

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