County of Peterborough

1. County of Peterborough Presentation to Cavendish Community Ratepayers Association Inc. Saturday, August 20th, 2011 Gary King, CAO

2. Municipal Service Delivery… in a two tier system • Provincial legislation and regulation dictate both the composition of and service delivery responsibilities for municipalities – ie: Regional Municipalities, Separated Municipalities, Single Tier, Counties, Townships, Towns and Villages • The Municipal Act. R.S.O. 2001 sets out most of the division of responsibility (Section 11 – Spheres of Jurisdiction – see following chart) County of Peterborough

3. Spheres of Jurisdiction (Section 11)

4. Municipal Service Delivery… in a two tier system continued • However, there are hundreds of other pieces of legislation that also apply to determine the types of services and the standards for service that are delivered • ie: Planning Act, Homes for the Aged Act, Police Services Act, Consolidated Municipal Service Manager legislation, Social Housing Reform Act, Ambulance Act, Environmental Assessment Act, Drainage Act, Ontario Works Act, Highway Traffic Act, Municipal Elections Act, etc. County of Peterborough

5. Municipal Service Delivery… in a two tier system continued • Within the Peterborough area we have • The County of Peterborough – upper tier • The City of Peterborough – separated City • 8 Townships – lower tier: • Asphodel-Norwood • Cavan-Monaghan • Douro-Dummer • Galway-Cavendish and Harvey • v. Havelock-Belmont-Methuen • vi. North Kawartha • Otonabee-South Monaghan • Smith-Ennismore-Lakefield County of Peterborough

6. Municipal Service Delivery… in a two tier system continued • Every 4 years in October the Townships conduct a municipal election for Council • The Reeve and Deputy Reeve (or Mayor and Deputy Mayor) elected within each of the 8 Townships automatically have a seat on County Council for the same 4 year term • Every 2 years the County Councillors elect a Warden from amongst the Council membership County of Peterborough

7. Municipal Service Delivery… in a two tier system continued • The division or sharing of service delivery responsibility can occasionally be determined based upon historical involvement and agreement between the two different tiers (ie: in some Counties it may differ!) County of Peterborough

8. In our area CountyTownshipsCity Land Ambulance Fire Social Services (CMSM) Planning-GIS-Land Division Parks & Recreation Social Housing (CMSM) Public Works Public Works Provincial Offenses (CMSM) - Arterial Roads & Bridges - Local Roads Children’s Services (CMSM) Environmental Services Waste Management Landfill (50/50 with County) - Landfill (50/50 with City) - May own a landfill Economic Development - Recycling - Garbage collection (GPAEDC with County) Lang Pioneer Village Local Official Plans Emergency Planning/911 & Zoning Admin (Finance/HR/Clerk) Local Tourism & Economic Development Economic Development (GPAEDC with City) Admin (Finance/Clerk) Fairhaven Home for Aged County of Peterborough

9. Review of 2010 Accomplishments... Some of the more prominent projects completed and/or advanced during 2010 include: • Completion of the Weaver Shop construction at Lang Pioneer Village after 3 years of planning, preparation and funding delays • Implementation of the EMS-Buckhorn Pilot project – seasonal placement of Ambulance helped improve response times and reduce cross-border reliance • Complete development of Trip-Click tourism mapping product – partnered with Peterborough & Kawartha Tourism County of Peterborough

10. Review of 2010 ...continued • A record number and value of capital road and bridge projects for a single fiscal year were completed in 2010. (18 projects with combined value of $8.3 million) • Conversion of IT hardware to blade server system for improved security, redundancy and capacity • Commencement of construction of the Eastern Ontario Regional Broadband Network (EORN) after a 2 ½ year application/negotiation process involving senior governments and private sector partners – estimated project value: in excess of $200 million County of Peterborough

11. Review of 2010 ...continued • Completion of asset valuation and implementation of PSAB (Public Sector Accounting Board) principles for financial management • Conclude the Official Plan Growth allocation conformity exercise required under the Places to Grow Act • Council approval to commence re-alignment and consolidation of Blue Box recycling collection routes • Improve efficiency and enhance waste diversion • Implementation date – April 4th, 2011 County of Peterborough

12. 2011 Budget Highlights County of Peterborough

13. Gross Budget $53,972,996 • How or where the budget is proposed to be spent • Based upon initial “Draft” presented February 25th, 2011 • Shows Dollar expenditure and Percentage of budget by Department County of Peterborough

14. Gross Budget $53,972,996 • Sources of funds (by Dollar amount and Percentage) • Based upon initial “Draft” presented February 25th, 2011 County of Peterborough

16. County of Peterborough TaxesComparison of County Residential Property Taxes – Includes: General, Hospital and Curbside Levy • If your assessment was $100,000 for 2010, you paid $356.65 for the County portion of your tax bill • If your assessment was $100,000 for 2010 and increased by 7% to $107,000 for 2011 (the approximate County-wide reassessment phase-in), you will pay $363.99 for the County portion of your tax bill... An increase of $7.34 County of Peterborough

17. 2011 Corporate Objectives and Priorities By Department County of Peterborough

18. General AdministrationOffice of the CAO/Clerk/Strategic Services • Attendance/participation at various meetings: Council, Management Team, Joint Services and other committees, GPA EDC Board, Lang Pioneer Village, Accessibility Advisory, EOWC, EORN Board, etc. as necessary or scheduled • Work as Secretary-Treasurer of the Eastern Ontario Wardens’ Caucus for 2011 (attend meetings, Agendas and Minutes, arrange delegations and correspondence/communications) • Continue support for EORN Regional Broadband as EOWC co-lead for the project, and through EORN purchase of service agreement with County County of Peterborough

19. General Administration...continued • Assist in development and presentation of post-election Council Orientation package • Assist with Labour Relations when necessary/appropriate (ie for 2011: HR Director recruitment, Collective Bargaining – CUPE 4911 and CUPE 1306, performance management, grievances/arbitrations) • Implement Phase 1 of Ontario Municipal Records Management System (TOMRMS) Electronic Document Management • Accessibility legislation – policy development , reporting and training County of Peterborough

20. General Administration...continued • Communication of projects/priorities to Management Team, internal staff, Townships and external organizations/stakeholders • Continue development of web-based incident/accident/claims management system • Completion of County Forest Management Plan • Work with Kawartha Cooperative Purchasing Association to identify and secure group/bulk purchasing savings County of Peterborough

21. Human Resources Department • Health & Safety Audit: complete policy and procedure development as follow-up to audit recommendations and arrange for on-going training • Labour Relations / Union negotiations • Performance management/grievances/arbitration/ corporate training/payroll & benefit administration/Health & Safety • Analysis of costs and services relating to a Disability Management Program – to control/minimize WSIB costs County of Peterborough

22. Finance Department Treasury & IT • Utilize newly acquired Tangible Capital Asset data to modify asset life cycle costing model and long-term funding strategy • Complete Finance Department conversion to TOMRMS document management system • Redesign internal financial reporting to reflect PSAB guidelines • Annual Budget, Year End, Audit, Departmental Budget to Actuals, Tax By-laws, Investment Reports, etc. County of Peterborough

23. Finance Department...continued • Perform corporate update to Office 2010 • Provide technical direction and input for redesign of County website • Technical support to Eastern Ontario Regional Broadband project through Purchase of Service agreement County of Peterborough

24. Public WorksRoads, Bridges & Environmental Services • Complete update of County Transportation Plan • Completion of Airport Road Environmental Assessment • Negotiate transfer (uploading) of University Road • Participate in and monitor City of Peterborough Transportation Plan process • Roads/Bridge inspection and preparation of 2012-2016 Five-Year Forecast County of Peterborough

25. Public WorksOperations – efficiency improvements • Assess/develop Equipment Replacement program • Installation of automated fuelling system • Beaver Dam Management Program – develop and ongoing monitoring • Review and implementation of policies/work procedures dealing with Health & Safety standards and work place audit • Implementation of TOMRMS (records management) County of Peterborough

26. Construction and Resurfacing ProjectsFive-Year Capital Forecast2011 - 2015 County of Peterborough

27. Construction and Resurfacing ProjectsFive-Year Capital Forecast2011 - 2015 County of Peterborough

28. Bridge and Culvert Rehabilitation and ConstructionFive-Year Capital Forecast2011 - 2015 County of Peterborough

29. Transportation Plan ImplementationFive-Year Capital Forecast2011 - 2015 County of Peterborough

30. Public WorksEnvironmental Services • Commence update to Waste Management Master Plan (18 month process) • Develop Municipal Household & Special Waste (MHSW) Efficiency Plan • Implementation of Routing Efficiency for Recycling Collection (new routes and pick-up dates commencing April 4th, 2011!) • Expand Promotion & Education Program at Public Events County of Peterborough

31. EMS / Emergency Management / 911 Administration • Further planning and development of new Response Time Standards to be implemented in 2012 • Monitoring of Galway-Cavendish & Harvey pilot project, off-load delays and off-load nurse initiative for 2011/2012 fiscal years • Planning and implementation of staff tranining to mitigate costs (Bill 168) and injury costs (WSIB) • Maintenance of the Public Access Defibrillator Program and apply to Ontario Heart and Stroke for enhancement funding County of Peterborough

32. EMS / Emergency Management / 911 Administration...continued • Complete updates to County Emergency Plan, including annual exercise and training component • Ongoing maintenance and updates to County-wide Personal Emergency Report System (911) County of Peterborough

33. Planning / GIS / Land Division • Undertake Update to Development Charges Study and By-law • Analyze and provide County input regarding various Provincial matters (Provincial Policy Statement review, Growth Plan Projections) • Undertake negotiations with Health Unit regarding Septic System Approvals (expires April 2011) • Commence Electronic reporting for commenting agencies for Consent Applications County of Peterborough

34. GIS • Maintain and update as necessary: parcel fabric mapping, road network/911 mapping, Official Plan and Zoning By-law mapping information • Manage Trip-Click Tourist mapping site and provide training and promotion • Design and oversee completion of database migration and web-GIS renewal County of Peterborough

35. Lang Pioneer Village • Complete “inside” construction and develop exhibit and educational programs for new Weaver’s Shop • Extend museum’s participation on local Tourism Advisory Committee and within the new Regional Tourism Organization (RTO 8 includes Peterborough, Kawartha Lakes and Northumberland) County Forest • Complete and publicize new Forest Management Plan (2010-2019) • Continuing forest road maintenance / undertake white pine reforestation planting County of Peterborough

36. Questions ??? County of Peterborough