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Making Data More Powerful: El Dorado County Library & First 5 Library

Join our webinar to learn about the El Dorado County Library and First 5 Library's data collection and management system. Discover how they use unique counts and unduplicated counts to track the number of people, programs, and checkouts. Explore the benefits of using easy-scan cards for registration and data entry, and learn about the cloud-based security and Microsoft 365 access. Don't miss this opportunity to improve your library's data management skills!

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Making Data More Powerful: El Dorado County Library & First 5 Library

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  1. Welcome to today’s Webinar! Infopeople is dedicated to bringing you the best in practical library training and improving information access for the public by improving the skills of library workers. Infopeople, a grant project of the Califa Group, is supported in part by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act administered in California by the State Librarian. This material is covered by Creative Commons 4.0 Non-commercial Share Alike license. Any use of this material should credit the funding source.

  2. Making DataMore Powerful El Dorado County Library & First 5

  3. Library and data Traditional Numbers Grants-Unique Counts Unduplicated Count People Programs Program Focus Culture Language Support (ie…Fathers) • Number of Attendees • Adults • Children • Number of Programs • Type • Number of Checkouts

  4. Data Collection • User Information • Household identification • Name • Primary language • Birthdate • Ethnicity • Permission to photograph • Registration site • Program Information • Program name • Age groups served • Program attributes • Program site

  5. Unduplicated Counts • Satisfy grant funders with accurate data, such as: • Age • Ethnicity • Primary language • Programs attended • Program location • Date • Manual count box for unregistered families • Duplicates will be immediately identified during registration

  6. Easy-Scan Cards • Scan cards make registration and data entry simple & fast • Child’s name will pop up on screen when their card is scanned • Flag preset attendance award • Generic count button if participant has forgotten their card

  7. Customizable • Libraries can customize: • Fonts, colors & graphics • Program names • Program attributes • Site names/locations

  8. Cloud-based Security • Keep your data safe • Access & update information from multiple locations simultaneously

  9. Microsoft 365 & Access • Access 2010 is minimum version required, 64 bit • Microsoft 365 provides online site with multiple branch access • Documentation provided for : • Basic Installation • Administrators • Users • Access Technician needed for basic support of system • Monthly fee for each user license • Possibly available through Tech Soup at ~75% discount

  10. how do you get a copy? • Tool Kit and Product • Expected release by end of December, 2016 • Open Source • Make any adaptations you wish • Customize for your system • No tech support • Presentations at CLA • ELF Reception, November 3, 4-6pm • Summer Reading Program Pre-session, November 3 • Webinar will be archived and available • Contact Carolyn Brooks at carolyn.brooks@eldoradolibrary.org • To indicate interest in receiving further updates and information • Information on how to access to the application at the end of December

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