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Organization of information

Ali Alshowaish. Organization of information. ORGANIZATION: The concept. Human nature Babies As we grow, we develop more sophisticated cognitive abilities The need to organize Why do we organize? To understand the world around us We organize because we need to retrieve.

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Organization of information

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  1. Ali Alshowaish Organization of information

  2. ORGANIZATION: The concept • Human nature • Babies • As we grow, we develop more sophisticated cognitive abilities • The need to organize • Why do we organize? • To understand the world around us • We organize because we need to retrieve.

  3. ORGANIZATION : The concept • Examples: • Kitchens • Grocery stores • Libraries • Warehouses • Archives • Give more examples….

  4. ORGANIZATION : The concept • Reorganize the following words: • Understanding • Data • Wisdom • Knowledge • Information

  5. INFORMATION EXPLOSION • The explosion of information. • Pre-Internet • Post-Internet • Can you control the floods of information? • Can you find what you need easily and precisely?

  6. INFORMATION EXPLOSION: examples 1. Google

  7. INFORMATION EXPLOSION: examples 2. Databases

  8. INFORMATION EXPLOSION: examples 2. Databases • Database Types: • 66% text oriented (e. g., bibliographic, full text, directories). • 17% numbered oriented. • 12% image or picture oriented. • 30% audio or sound oriented. • 2% other

  9. INFORMATION EXPLOSION: examples 3. Riyadh Daily Newspaper • Information Centers: • Press clippings: 5,000,000 • Images: • hardcopy: 1,000,000 • digital: 150,000 • Microfiche: 7,000,000 • Total: 8,000,000

  10. INFORMATION EXPLOSION: examples 3. Riyadh Daily Newspaper Try this: • Go to Google, choose images search • Choose three different images • Save them in a separate folder, name the folder “images” • Try to search that folder using windows search • If you want to search for the first image, what words would you use? • Did you retrieve anything?

  11. INFORMATION EXPLOSION: examples 3. Riyadh Daily Newspaper Try this: • Go to the first image. • Right click • Choose properties • Choose summery • Fill in the field

  12. INFORMATION EXPLOSION: examples 3. Riyadh Daily Newspaper • Search again for Title, author, topics • Did you retrieve anything? • compare the first situation with the second situation. • Tell me what do you think?

  13. Organizing Recorded Information • What does “Recorded Information” means? • Recorded information includes more than just text on papers. • Video, audio, images, digital text files (word, web pages), etc… • The broad term that includes all of them is “Information Recourse”

  14. INFORMATION RETRIEVAL • All information recourses have some basic attributes or properties in common, such as title, creator, type, topic. • These attributes are used to organize information. • These attributes can be referred to as “metadata” • Metadata needs an information retrieval tool. • The tool (i.e. information system) help in determining the value of an information resource without having to view the resource directly.

  15. INFORMATION ORGANIZATION: The Process INFORMATION ORGANIZATION Content Analysis Descriptive Data Metadata

  16. INFORMATION ORGANIZATION: The Process Metadata Information System Storage

  17. Any Question? • Discussion • Thank you all

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