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S AFETY, L ESSONS L EARNT A FTER 9 M ONTHS O F I NSTALLATION

This document highlights the safety aspects, challenges faced, and lessons learned during 9 months of installation activities. It covers hazard identification, safety measures, work coordination plan, training requirements, and feedback for improvement.

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S AFETY, L ESSONS L EARNT A FTER 9 M ONTHS O F I NSTALLATION

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  1. SAFETY, LESSONS LEARNT AFTER 9MONTHS OF INSTALLATION ESHAC #7 – Oct. 9

  2. Director General CF Communications and external relations Directorates Machine ES&H and Q Project Support &Administration Science Divisions ESH Q A T I NI DMSC SP&L L ICS EIS HR IT GS PS NSS SA Groups Engineering Resources Beam Physics, Operation and Beam Diagnostics Safety LINAC RF Specialized Technical Services Sections Accelerator Installation Team Vacuum Cryogenics Systems CDS ACCP TMCP TICP Also Cryo G02 G01 ESS Skanska H&S Installation Support Coordination ES&H and Q Acc. InstallationManager Safety support QA/QC support Team assistant Area supervisors

  3. Work and Safety Coordination Plan (WSCP) ESS system leader Contractor ESS area supervisor GENERAL INFORMATION HAZARD IDENTIFICATION & CONTROL MEASURES Working hours Duration of the activity Contractor information Control documents Job Hazard Analysis (JHA) Area Hazard Analysis (AHA) Regulatory framework PREPATORY MEASURES INFORMATION AND TRAINING ESS-0085649 Site map Safety trainings First aiders Pre-work visit Organizational measures Provision of services by ESS Finalized WSCP to be sent to ESS at least 4 weeks prior to the start-up of the installation activities Accident/incident reporting Provision of safety measures by ESS Description and plan of the installation work Status: released on May 3rd, 2017

  4. Accelerator Installation Documentation Package General information to contractors Main purpose: Communicate the minimum and essential information to the contractors prior to the start-up of their activities on site. SEC Service provider list Main purpose: List of mandatory and optional services available on site ESS-0093892 Work and Safety Coordination Plan (WSCP) Main purpose: Identify the list of preparatory and organizational measures required prior to the start-up of the installation activity to be carried out by the contractor, as well as the list of associated hazards and safety control measures to be implemented. Safety training matrix for installation activities on site Main purpose: List of mandatory safety trainings to be followed prior to the start-up of installation activities on site ESS-0111690 ESS-0085649 ESS site logistics presentation Main purpose: Guideline for unloading, storage and handling of material on site More information is available here: https://confluence.esss.lu.se/pages/viewpage.action?pageId=227674525

  5. Area Hazard Analyses (G01, G02 & G04) Klystron Gallery Accelerator Tunnel Cryo buildings ESS-0105581 ESS-0105616 ESS-0104828

  6. Trainings provided by ESS-Skanska on site ESS Site Safety Training Requirements Rev 4.0 Training provided by external companies ESS-0111690 1 day per course or few hours if validation in-house 60-90 min 30 min 0.5 day 1 day 0.5 day 1 day 1 day 1 day 0.5 day

  7. Installation milestones and associated hazards - Cryogenics Parallel works Parallel works

  8. Installation milestones and associated hazards - Cryogenics Parallel works Parallel works

  9. Installation milestones and associated hazards - Cryogenics Parallel works Parallel works

  10. Installation milestones and associated hazards - Cryogenics Parallel works Parallel works

  11. Installation milestones and associated hazards – G01 and G02 Parallel works Parallel works Other installation activities were carried out such as: ODH monitoring system, temporary cooling system, floor drilling, cable installation, etc.

  12. Upcoming installation & commissioning challenges – G01 Parallel works

  13. Upcoming installation & commissioning challenges – G02 & G04

  14. Feedbacks and lessons learnt after 9 months of installation • AD is still in a learning curve and a lot of lessons have been learnt during the installation phase of the cryogenic systems which has been a particularly intense activity. • Coordination of safety aspects and activities on site needs to be improved: • Needs for support regarding coordination for deliveries and lifting on site. • Central coordination of safety trainings for installation activities is required. • The current work permit system is time consuming and not sustainable in the long-run. • AD area supervisors are currently overloaded and additional support will be needed for the coordination of the electrical safety issues on site, in particular G02 and G04. • Importance of the establishment of card readers and safety strategy by ESS no later than Nov. 2017 for non-conventional hazard (ionising radiation, ODH and confined space) not covered by the current Skanska H&S plan.

  15. Duy.Phan@esss.se Marcus.Green@esss.se

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