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Presented To: ITMC March 7th, 2007

ESRI Enterprise License Status Status as of April 4, 2007. Presented To: ITMC March 7th, 2007. Stewart Kirkpatrick State GIS Coordinator DOA/ITSD. Time to Get a Rope Around It?. ARC Pad. Portal Toolkit. ARC Server. ARC IMS. EDN. ARC Editor. ARC GIS. ARC SDE. ARCVIEW GIS.

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Presented To: ITMC March 7th, 2007

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  1. ESRI Enterprise License Status Status as of April 4, 2007 Presented To: ITMC March 7th, 2007 Stewart Kirkpatrick State GIS Coordinator DOA/ITSD

  2. Time to Get a Rope Around It? ARC Pad Portal Toolkit ARC Server ARC IMS EDN ARC Editor ARC GIS ARC SDE ARCVIEW GIS

  3. Estimated 2005 ESRI Expenditures (from ESRI – somewhat verified)

  4. Estimated 2006 ESRI Expenditures (from ESRI – very approximate)

  5. ELA Progress • May 2006 – Initial Meeting with ESRI and State Agencies • June 2006 – Follow-up – DNRC, DEQ, FWP, ITSD; Identified Benefits and Challenges • June 2006 – Initial ESRI Quote • August 2006 – Agencies meet to discuss Quote • January 2007 – DNRC and ITSD negotiate software costs with ESRI – ELA discussed again

  6. What Does an ESRI ELA Do? (as per ESRI) • A lower cost-per-unit for ESRI software. • Enterprise level support for annual training and services needs. • Technology, support, and training to empower the building of an “enterprise and federated ready” IT compliant architecture for GIS in Montana. • Substantially reduced administrative time, procurement expenses, and justification time frames. • All currently deployed ESRI software will be covered with maintenance and support including upgrading legacy ArcView 3.x licenses to ArcView 9.x. • Flexibility to deploy the most appropriate software when and where needed in concert with agency projects and plans.

  7. ESRI Products Covered Under an ELA • ArcGIS Desktopproducts - ArcInfo, ArcEditor, ArcView, • ArcGIS Desktop Extensions - Spatial Analyst, 3D Analyst, Network Analyst , Geostatistical Analyst, Schematics, Publisher, ArcScan, Maplex, • ArcGIS Server-based products - ArcSDE, ArcIMS, ArcGIS Server, ArcGIS Server Spatial Extension, ArcGIS Server Network Extension, ArcGIS Server 3D Extension, • Application Development and Toolkit products – PLTS, GIS Portal Toolkit, ArcGIS Engine, ArcGIS Engine 3D Extension, ArcGIS Engine Spatial Extension, ArcGIS Engine Network Extension, • ArcWeb Services – 1 million credits  per year, • ESRI Enterprise Advantage Program (EEAP) – annual subscription with one technical advisors and 100 Learning and Services Credits per year for three years for Professional Services, training or Premium Support, • ESRI ArcView Home Use Program – enables state agency employees to purchase ArcView and selected extensions for $50 per year for their personal, non-commercial use on home computers, • ArcPad deployments – up to 40 licenses over 3 years.

  8. Benefits Identified by State • Unlimited licensing for all ESRI desktop and server software (except 3rd party royalty software - ArcPad, Data Interoperability, Image Analysis) • Single point license management (deployed and managed similar to other IT systems); improved efficiency • Integrates GIS into business process of state government • Centralization of GIS in IT • Training credits • Specialized ESRI technical advisor focused on Montana’s account – system profile for support • No more software obsolescence • Flexibility/opportunity to explore new approaches due to broader range of software availability • No cost increase for three years (length of agreement) – easier budget planning since cost is known • GIS accessible to all users • Potential for legislative appropriation in next biennium if ELA is in place (consolidated future funding) • Agency partnerships

  9. Challenges Identified by State • Potential to increase # GIS users • Initial up front expenditure higher • All will not be fair initially (cost may be lower or higher for some) • Budget short fall for most agencies for FY 07 therefore may be difficult to get smaller agency buy in • Require agencies to form partnerships • Agency policies must be developed to address license usage • Future direction of state IT procurement (acquiring hardware/servers to support available licensing opportunities) • Improving professional development

  10. The Initial ESRI Quote

  11. Reaction to ESRI Quote by State Agencies • All agencies thought the numbers were too high. • Need expenditures for FY06 to make a counter offer to ESRI. • Concern that software and maintenance with ESRI has reached a peak and may flatten which would affect the second and third years of the agreement. • Credits should be provided for what has already been spent on software and maintenance. • Agencies need to understand how the training credits will be used, who will be able to attend the ESRI conference and whether we need more ESRI conference registrations. • Needs involvement by agency Directors, Fiscal Managers and CIO • Concern as to how ITSD will manage licenses.

  12. Where We Stand Today • DNRC and ITSD have made significant software purchases that could be applied to the first year of the ELA • The new GIO would be in a position to negotiate both with Agencies and ESRI – Agency GIS managers are not • Letter from CIO to agency directors sent early March 2007

  13. Questions?

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