A&R and Financial Aid

1. A&R and Financial Aid A Match Made in Heaven Deborah Griffin Director, Financial Aid Veterans Certifying Official FYSI Liaison Ohlone College

2. Something to think about: • All financial aid students will encounter Admissions and Records as enrolled students. • Not all enrolled students are financial aid students.

3. A Brief Overview of Financial Aid

4. 2010-2011 Application Processing --  FAFSA on the Web (FOTW) www.fafsa.ed.gov

5. Never, Ever, Ever Use www.fafsa.com

6. Student Aid Report (SAR) After the student completes the FAFSA on the Web, a SAR will be sent to the student An electronic SAR Acknowledgment will be sent if student provides an email address A paper SAR will be mailed if no student e-mail address is provided An electronic copy of the data will be sent to each college or university listed by the student in Section 1 Keep a copy of the SAR with other financial aid documents 6

7. Calculating Financial Aid Eligibility Basic Equation of Need Cost of Attendance (COA) • Expected Family Contribution (EFC) • Eligibility for Need-based Aid

8. Gift Aid • Grants • Scholarships Self-help Aid • Work-study • Loans COLLEGE Types of Financial Aid  Categories • Financial Aid is any money given, paid or loaned to help pay for education.

9. Types of Financial Aid  Sources • Federal government • State agency/government • Colleges and universities • Private agencies, companies, foundations and parents’ employers

10. Calculating Financial Aid Eligibility  Need-Based Aid • Federal grants (Pell, FSEOG, ACG, SMART) • Cal Grants (A, B & C) • Federal Subsidized Direct loan • Federal Work-Study • Some institutional scholarships and work-study programs

11. Types of Financial Aid Grants • Pell Grants • 2009-10 range $976- $5,350 • Fed Supplemental Educational Oppty. Grants • 2009-10 range $100-$4,000 • Academic Competitiveness • First year- $750 • Second year- $1300 (must maintain 3.0 GPA)

12. Types of Financial Aid Cal Grants A, B and C • Student must meet • All federal and state eligibility criteria • Income and asset limits • GPA requirement • Amount determined by • Grant program and school segment • Renewal is based on program participation

13. Types of Financial Aid • Cal Grant A Entitlement Awards– up to $7,788 at a U.C., $4,026 at a CSU, and $9,708 at an independent or private college. If attending a Community College, award will be held in reserve for up to 3 years until you transfer to a four-year college. GPA of at least 3.0. • Cal Grant B Entitlement Awards– additional living allowance of $1,551 and up to the same award amounts of Cal Grant A for the second year. GPA of at least 2.0. • Cal Grant C Awards– for students from low income families pursuing vocational programs of study. Awards up to $576 for books, tools, etc. and up to $2,592 for tuition and fees at a private college.

14. Types of Financial Aid • Community College - Board of Governor’s Fee Waiver (BOG) • Waives enrollment fees, FAFSA may be required. • Separate application is available – but FAFSA is easier. • Qualify for Financial Aid, such as a Pell Grant, a Cal Grant, or assistance from EOPS; • Receive AFDC, TANF, SSI/SSP (Supplemental Security Income), or General Relief; • Be certified by the California Department of Veterans Affairs or the National Guard Adjutant General for eligibility for a dependent's fee waiver;

15. BOG Requirements: • Be eligible as a recipient of the Congressional Medal of Honor or as a child of a recipient, or a dependent of a victim of the September 11, 2001 terrorist attacks. • Be eligible as a dependent of a deceased law enforcement/fire suppression personnel killed in the line of duty. • Meet the income standards listed in the Total Family Income table as published by the Chancellor’s Office. • Once a student receives the waiver, it’s good for the fall, spring and summer terms.

16. California Chafee Grant • The California Chafee Grant program provides up to $5,000 annually to current and former foster youth for college or vocational training at any accredited college in the U.S based on available funding • To be eligible, foster youth must have been in California foster care on their 16th birthday and not have reached their 22nd birthday before July 1, 2010 • To apply, the foster youth must complete: • 2010-2011 FAFSA • California Chafee Grant Program Application To learn more about the Chafee Grant, go to: www.chafee.csac.ca.gov

17. Types of Financial Aid Federal Work Study • Campus-based aid • Must be earned through work • Job may be on or off campus • Undergraduate and graduate students • No annual maximum • Funding levels vary at each institution • Need-based

18. Types of Financial Aid • Federal Stafford/Direct Loan • Subsidized (Need-based) • Unsubsidized (Not need-based) • Annual and aggregate loan limits • 6-month grace period, 10 year repayment • Interest rate – Sub fixed at 4.5% (7/1/10-6/30/11) / Unsubsidized fixed at 6.8% • Default Fee of 1% • Not credit-based

19. Calculating Financial Aid Eligibility Cost of Attendance Standard Allowable Costs: • Tuition and fees • Room and board • Books and supplies • Transportation • Misc. personal expenses Additional Allowable Costs: • Dependent care • Study-abroad • Disability-related • Employment expenses for co-op study • Student loan fees

20. What Information is asked by your Financial Aid Office?

21. Most Frequently Asked • Residency Requirements – • U.S. Citizen or Eligible non-citizen • H.S. Diploma Updated in System • Petition for Grade Changes – effects GPA • Academic majors declared – no undecided • Certificate programs of 24 units or more • Address/email Updates

22. Satisfactory Academic Progress or SAP

23. Reasons for Probation • Your term and/or cumulative grade point average (GPA) for last semester was below 2.0, and/or • You did not complete 66.67% of the units you attempted for which you received financial aid last term, and/or • You did not complete the courses for which you received financial aid.

24. Attempted vs Completed • Definition of ‘Attempted’: Any class that is not dropped by the “last day to drop without a W” deadline. • Definition of ‘Completed’: To ‘complete,’ in terms of financial aid, means that you received an A, B, C, D, or CR grade. If you received a W, F, NC, I, or RD grade, you did not complete the units for which you received this grade.

25. How many units is 66.67%? You must complete 66.67% of the units that you attempt for which you receive financial aid every semester. To determine the number of units that you must complete each term, multiply the # of units by 66.67%. Example: 12.5 units → 12.5 x .6667 = 8.33375 Round to 8.5 units So if you attempt 12.5 units, you must complete at least 8.33375 (or 8.5) of those units in order to be on clear status for financial aid.

26. How many units is 66.67%? If you attempt: You must complete: 21 units 14.5 units 17 units 11.5 units 16.5 units 11.5 units 16 units 11 units 15.5 units 10.5 units 15 units 10.5 units 14.5 units 10 units 14 units 9.5 units 13 units 9 units

27. How many units is 66.67%? If you attempt: You must complete: 12.5 units 8.5 units 12 units 8.5 units 11.5 units 8 units 11 units 7.5 units 10.5 units 7.5 units 10 units 7 units 9.5 units 6.5 units 9 units 6.5 units 8.5 units 6 units 8 units 5.5 units 7.5 units 5 units 7 units 5 units

28. How many units is 66.67%? If you attempt: You must complete: 6.5 units 4.5 units 6 units 4.5 units 5.5 units 4 units 5 units 3.5 units 4.5 units 3.5 units 4 units 3 units 3.5 units 2.5 units 3 units 2.5 units 2.5 units 2 units 2 units 2 units 1.5 units 1.5 units 1 units 1 units .5 units .5 units

29. Disqualification • If a student does not meet Satisfactory Academic Progress for 2 terms in a row, or a total of 3 terms while receiving financial aid, the student will be Disqualified. • Must go through an appeal process by completing an Application for Appeal and a Student Education Plan (SEP) with a Counselor to map our your courses. • If eligible, you will continue to receive the BOG Fee Waiver

30. Excessive Units status • If eligible, students are considered for financial aid of attempted units up to 150% of the units required to complete a declared major, for example • 60-unit AA degree = 90 attempted units • 24-unit CA program = 36 attempted units • Complete the Application for Appeal with counselor-prepared SEP. • Courses previously attempted are not eligible for financial aid on Excessive Units status.

31. How FA and A&R Work Together to Make it Happen

32. Ideas…. • Remember – we are all here to serve students. • Without students, we won’t be here. • Understand each department has specific tasks to accomplish using a lot of the same information. • Regard one another as team members. Avoid using language which downplays another department.

33. Now for something different

35. QUESTIONS? Deborah Griffin dgriffin@ohlone.edu 510-659-6151