International Relocations

1. International Relocations • CDC Center for Global Health deployment/return contacts: • Travel Resource Contact (TRC) International relocations/returns- Jessie Aukes - JAukes@cdc.gov • (770) 331-6896 • International issues/cables – • DGHA – Tara Taitt (404) 498-2913 TTaitt@cdc.gov • All other programs – Netty Nixon (404) 498-2975 NNixon@cdc.gov

2. Getting Started • CIO/Program/employee works with assigned Global Health Specialist (GHS) preparing for deployment. GHS submits relocation request to TRC when clearances completed. • TRC forwards to BPD • BPD assigns a relocation coordinator, sends email to employee with instructions for forms, entitlements, allowances • Employee returns requested documents to BPD • BPD contracts carrier, prepares Travel order (civilian) or Travel Authorization (CC obligation document), carrier contacts employee to arrange survey of HHG. • NO pack out or pick up until travel order is signed (civilian) or personnel orders (CC) received. NO EXCEPTIONS.

3. Who is BPD? • Bureau of Public Debt (BPD) • Coordinating relocations for CDC since 2004 • Counseling, Travel Order/Voucher Preparation, Household Goods Arrangements, etc. • Dedicated CDC Website for Forms, information contacts for all types of moves and employees • Nothing happens until you complete and return requested forms and information, they cannot get started without them.

4. Commissioned Corps International • Guidance: • Joint Federal Travel Regulation (JFTR) • CDC/CGH International PCS Guidance, Chapter 13

5. Commissioned Corps International • Enroute Travel • Flight arrangements must be made through Omega Travel via email to cdc1@owt.netNO CALLS to “regular “ Omega phone – they handle TDY • Dislocation Allowance • Temporary Lodging Expense (TLE) • Maximum 5 days prior to departure to overseas • Maximum 10 days after returning to United States • No extensions

6. Commissioned Corps International • Temporary Lodging Allowance (TLA) • Benefits at overseas locations until move into permanent quarters • BPD does not process. Officers complete PHS-488 and mail claims to the Atlanta Commissioned Corps Personnel Office for transmission to Rockville • Weight allowances and other entitlements for household goods, storage are different from Federal Civilian Employee Benefits • No pack out, pick up or airline tickets issued until orders received from Rockville

7. Commissioned Corps Transportation and Storage of Household Goods • Transportation of Household Goods • CC going to furnished quarters entitled to ship 25% of unfurnished weight allowance by rank/dependent status • Commissioned Corps entitlement based on Rank and Family Status (NTE 18,000 for O-6 w/dependents) • Professional Books, Papers & Effects (PBP&E) weight separate • Shipped by sea unless declared air only country due to justification or Embassy recommendation • Unaccompanied Air Baggage • Commissioned Corps authorized 1000 pounds regardless of rank/dependent status • Counts against total shipment weight allowance • Sent via air

8. Commissioned Corps POV/Consumables • POV Shipment • Can ship one vehicle at program discretion, check with post for specific requirements. • Shipped by sea—even if HHG go via air • Rental car is not authorized while vehicle is shipped. • No provisions for POV storage • May perform self ship and apply for reimbursement of shipping charges • Consumable Goods Shipment • Must be a consumable post as defined in JFTR • Countries where items are difficult to obtain, substandard quality, or not available, such as canned food, personal items, etc. • 2,500 pounds for two year tour • 1,250 pounds for each year extended • Shipped by air

9. Commissioned Corps Non-Temporary Storage of Household Goods (NTS) • Non-temporary Storage • Officers can store some or all household goods in the United States in non-temporary storage. Most often in Atlanta, but could be other location if relocating from other location. Duration is as long as overseas tour plus 30 days prior to assignment, and up to 90 days after return to the United States. No Storage of POV (emergency storage may be approved if justified and approved in Rockville) • May store remainder of unshipped weight allowance • Extensions are allowable for extended tours, or overseas to overseas assignments.

10. Federal Civilian Employee International Relocations to Overseas Locations • Benefits vary depending on type of employee move (New Hire, Transfer, etc) • Guidance is: • Federal Travel Regulations • Department of State Standardized Regulations • Department of State Foreign Affairs Manuals 3 & 14 • CDC International PCS Guidance, Chapter 13 • Specific legislation guidance, i.e., Fellowships

11. Federal Civilian Employee Allowances • Enroute Travel • Flight arrangements must be made through Omega Travel via email to cdc1@owt.netNO CALLS to “regular “ Omega phone – they handle TDY • Foreign Transfer Allowance (FTA) • Predeparture Subsistence Expense up to 10 days • Temporary Quarters Subsistence Allowance (in foreign location before entering, or leaving permanent quarters) • Miscellaneous Expense Allowance – fixed rate unless receipts submitted for qualifying expenses

12. Civilian Transportation and Storage of Household Goods • Transportation of Household Goods • Authorized up to 18,000 pounds ship/store combined if unfurnished quarters • Employee going to furnished quarters entitled to ship up to 7200 pounds – may store remainder up to total 18,000 pounds • NO separate allowance for Professional Books, Papers & Effects (PBP&E) - is counted in total weight shipped • Shipped by sea unless declared air only country due to justification or Embassy recommendation

13. Civilian HHG Transportation con’t • Unaccompanied Air Baggage • Federal Civilian Employees • 250 pounds for employee • 200 pounds second person • 150 pounds third person • 100 pounds four or more persons each • Shipped by air, separate from employee – shipment is based on actual travel – if dependent s travel later – their UAB goes later.

14. Civilian POV/Consumables • POV Shipment • Can ship one vehicle at program discretion, check with post for specific requirements. • Shipped by sea—even if HHG go via air • Rental car is not authorized while vehicle is shipped. • No provisions for POV storage • May perform self ship and apply for reimbursement of shipping charges • Consumable Goods Shipment • Must be a consumable post as defined in FAM or Chapter 13 • Countries where items are difficult to obtain, substandard quality, or not available, such as canned food, personal items, etc. • 2,500 pounds for two year tour • 1,250 pounds for each year extended • Shipped by air

15. Civilian Non-Temporary Storage of Household Goods (NTS) • Non-temporary Storage • Employees can store some or all household goods in the United States in non-temporary storage. Most often in Atlanta, but could be other location if relocating from other location. Duration is as long as overseas tour plus 30 days prior to assignment, and up to 60 days after return to the United States. No Storage of POV • May store remainder of unshipped weight allowance • Extensions are allowable for extended tours, or overseas to overseas assignments.

16. Upon arrival • CC must send Notice of Arrival form (PHS-2874) to Rockville • Civilian and CC send email to BPD with enroute specifics – mail original receipts to BPD • BPD prepares voucher/s, returns to employee for signature • Employee signs and sends original signature to TRC (with copy to BPD) for approval. TRC forwards to FMO for processing/payout