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Learn about Kuali Financial System functionalities for purchasing and payables, including collaboration, general functionality, and upcoming enhancements. Delve into Release 2 and 3 capabilities and get insights on future developments. Join us for an informative session!
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Kuali Days VI KFS Functional Track 1 Tuesday 2:15 – 3:15 PM Purchasing/Payables
Welcome • Cathy Salino, Cornell University • Marilyn Kisters, Indiana University • Charlie Sinex, Indiana University
Agenda • Overview • Collaboration • General Functionality • Release 2 Functionality (Kuali Test Drive) • Release 3 Functionality • Future Enhancements • Questions & Answers (please hold until the end)
Overview • Based on IU’s EPIC Procurement System • KFS Partnership defined initial scope of work • Agreed on essential enhancements
Collaboration • Scope of Work • Design Specifications • Testing • Documentation
General Functionality • Related Documents • Notes & Attachments • Internal Controls • No Purchase Order (PO) without an approved requisition • No Payment Requests (to pay invoices) without an approved and open PO
Payment Request Documents Invoice Processing
Overview • Payment document is called the “Payment Request” aka “PREQ” • System designed for processing invoices against Purchase Orders • EDI processing, auxiliary payment files are not part of the module design • Line items populate the payment request from the Purchase Order
PREQ Features • Sophisticated validation rules • Pay date calculation • Accounting populates from PO accounting • PREQ routes for Fiscal Officer approval • FO routing allows editing of accounts
PREQ Statuses and Routing • AP User statuses • In Process • Void • Cancelled – In Process • Awaiting AP Review