Infrastructure Development at Lebombo Land Port of Entry

1. DEPARTMENT OF PUBLIC WORKSPresentation to Portfolio Committee on SAPSPROVISION OF INFRASTRUCTURE AT LEBOMBO LAND PORT OF ENTRY17 June 2015

2. Table of Contents • Lebombo • Background • Scope of work • Future developments

3. CONTEXT OF DEVELOPMENT OF PORT OF ENTRIES • The strategic management of Border Environment remains with BCOCC • It is acknowledged that in 2007 SARS assumed the leadership of BCOCC • The recently redeveloped commercial port of entries are; Lebombo, Skilpadhek, Vioolsdrift and Golela

4. BACKGROUND OF LEBOMBO • The project to redevelop Lebombo was initiated to develop a One Stop Port of Entry Facility to be shared by both South Africa & Mozambique. • The scheme or master plan received concurrence as the preferred model by BCOCC, led by SARS on the advise of the International Consultants under SARS. • The structure was designed to be positioned on the border line of the two countries based on multi-level floors to cater for passenger cars, pedestrians and buses. • The freight path was to cut across the high slope to lead to the Freight Clearing Facility on the Mozambican side • These main features formed the original scope of work for the One Stop Border Post. • DPW as the infrastructure Department developed the design further to the stage of contract documentation and costing.

5. LEBOMBO PORT OF ENTRY • The estimate costs of the structure above including the Freight Path, Freight Facility, Railway Station added to R 1,473,059,160 in 2008. • The Department could not receive funding commitment from National Treasury to continue with the One Stop Border Post development. • As a result DPW opted to consult all stakeholders to address the need for a freight bypass road, and covert the temporary unit structures into a permanent pedestrian facility – this work was to form part of Phase 1 of the development.

6. BYPASS ROAD • The Bypass Road development was completed and handed over in April 2010. • The government of Mozambique equally completed their part of the bypass road. • In discussions with BCOCC stakeholders four Inspection Canopies were built to enable inspection of trucks on a routine basis. • These canopies were not fitted with any ablution facilities, and the requirements for ablution became evident when Police used the canopies as permanent stations for searching vehicles. • The development of ablution facilities and supporting infrastructure remains in the scope of the next development phases.

7. FREIGHT PROCESSING AREA Driveway to Freight Inspection Canopy View of the Freight Processing Building Driveway to Freight Inspection Canopy • The Freight Processing Building supports the bypass road. • Occupation by User Department has been confirmed. • The trucks volume has increased and this further warrants the extension of the parking area which will form part of the next phases of construction.

8. PEDESTRIAN FACILITY • The building now known as the Pedestrian Facility was originally conceptualised a temporary structure for operations when the Construction of the One Stop Building Facility commenced. • When it was confirmed that the amount required would not be secured, the facility was converted to process pedestrians on the basis of joint operations between SA/Mozambique. • The layout and specification was well work-shopped with Stakeholders and completed as such. • An official request by the Accounting Officer of DHA to reconfigure the internal layout was received by the Department in July 31st 2012. Entrance/ Exit to Mozambique Entrance/ Exit to South Africa Existing Queuing System

9. PEDESTRIAN FACILITY Elevation of Pedestrian Facility Elevation of Pedestrian Facility Pedestrian Path to Mozambique

10. FUTURE DEVELOPMENT – PHASE 2 SCOPE OF WORKS FOR LEBOMBO The following are the requests received from BCOCC to address inadequacies: • Houses Converted to Offices • Pedestrian Facilities – Rearrangement of existing balustrates, additional search tables for SAPS, counters, grid enhancement and windows for SAPS, refurbishment of holding facilities for SAPS. • External works – 20 parking bays for SAPS, • At Three Canopies – Ablution facilities for SAPS, • Further Additional Works – Renovate 3 houses to accommodate SAPS, extension of road shoulder to provide search area for SAPS.

11. FUTURE DEVELOPMENT – PHASE 2 (cont.) FINANCIAL IMPLICATIONS • The proposed scope of works is estimated at R 16,382,399.55 including fees, contingency and VAT. • However the actual cost will be determined upon approval of the project by the user department (BCOCC).

12. DELAYING FACTORS & CORRECTIVE MEASURES Project was delayed and affected by the dispute between the department and professional team appointed to provide professional service and manage implementation of the project by the contractor. It must be noted that we motivated for re-appointment of the consortium of consulting firms which was involved in the design and implementation pedestrian facility and halted one stop border post as they are acquainted with site conditions, services installed in the facility and have corporate memory of the entire complex. Unfortunately the dispute referred herein relate to the previous projects managed by the consortium. We confirm that the project planning phase will be concluded and advertised by end of July 2015.

13. The professional team is finalizing the designs and consultation with user departments to ensure that the project is advertised by end of July 2015 STATUS OF PROJECT

14. PROJECT EXECUTION PLAN

15. LPOE on Planning for Redevelopment As reported in the previous committee meeting. The department in consultation with BCOCC has embarked on feasibility study to develop one stop border post master plans for • Maseru Border Post, • BeitBridge Border Post and • KosiBay. We can confirm that preliminary master plan reports for Maseru and Beit Bridge Border Posts are available. That gives us hope to conclude the proposed master plan within the current financial year (2015/16) as planned

16. Newly Constructed LPOE • In every new construction or redevelopment of land port of entry provisions are made for office accommodations based on the needs of the six (06) User Departments actively operational at the Land Ports of Entry that including SAPS. Accommodation needs include office accommodation and holding cells in the operational area. Same applies to recently redeveloped border post such as Skilpadshek LPOE, Golela LPOE and Vioolsdrift LPOE. • The department is guided by number of officials deployed at the land port of entry to determine the quantum of the space required each user department.

17. Shortage of Office Space and holding Cells User Departments present their approved needs to the Border Control Operation Coordinating Committee (BCOCC) Infrastructure Committee Chaired by SARS BCOCC/ Border Management Agency (BMA). If supported, User Departments then present to the Director-Generals Technical Oversight Committee. If supported, User Departments submit their approved needs to DPW. DPW then conducts a feasibility study/ site clearance through its Town Planning unit. The Site Clearance report will identify a suitable location within the port of entry and give an assessment report on the impact on bulk infrastructure with recommendations.

18. Scanners at border posts User Departments submits their approved needs to DPW after obtaining support from BMA/ BCOCC Infrastructure Committee and the Director Generals Technical Oversight Committee. DPW then conducts a feasibility study/ site clearance report. Once the report is finalized, it is presented to the User Departments for the User Departments to confirm the best option suited to their approved needs. DPW then constructs platforms, scanner power points and wire-ways for related services. The User Departments thereafter source, mount and connect the scanners to the newly constructed platforms and power point. In other words DPW will only provide scanner platforms and power points to the scanner.

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