1 / 33

REQUEST FOR PROPOSALS COMMUNITY AND SCHOOL ENGAGEMENT STRATEGY COMMUNITY RESOURCE SCHOOLS / OUT OF SCHOOL TIME PROGRAMS

REQUEST FOR PROPOSALS COMMUNITY AND SCHOOL ENGAGEMENT STRATEGY COMMUNITY RESOURCE SCHOOLS / OUT OF SCHOOL TIME PROGRAMS. Family League of Baltimore City FY2013. Community Forum Agenda. Welcome and Introductions FY13 Investment Overview Highlights of Work Ahead Changes to RFP since Release

sebastian
Download Presentation

REQUEST FOR PROPOSALS COMMUNITY AND SCHOOL ENGAGEMENT STRATEGY COMMUNITY RESOURCE SCHOOLS / OUT OF SCHOOL TIME PROGRAMS

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. REQUEST FOR PROPOSALSCOMMUNITY AND SCHOOL ENGAGEMENT STRATEGYCOMMUNITY RESOURCE SCHOOLS / OUT OF SCHOOL TIME PROGRAMS Family League of Baltimore City FY2013

  2. Community Forum Agenda • Welcome and Introductions • FY13 Investment Overview Highlights of Work Ahead • Changes to RFP since Release • General Overview of the RFP • Application Guidance • Questions and Answers

  3. FY13 Investment Overview • Align resources for Out of School Time and Community Resource Schools • Further engage schools/school principals in strengthening intentional connections to community resources • Facilitate intentional and strategic coordination to get more services / resources to students and families

  4. What’s New in FY13 • All applications include a CRS Coordinating Partner (submits application) • All applications must have strong school buy in (Principal must submit cover letter) • OST will fund programs for elementary / middle grade students only (not high school) • OST will fund programs for school year only (not summer)

  5. Changes in RFP Since Release: Due Dates • Letter of Interestdue April 3, 2012 (not 3/26/12) • Full proposal due May 10, 2012 (not 4/27/12) • Decisions on grantees will be made by June 8, 2012 (not end of May)

  6. Changes in RFP Since Release: CRS • CRS match for Elementary, Middle and High Schools is a $20,000 minimum shared between school and CBO. FLBC will contribute a maximum of $55,000 to each Coordinating Partner. • Elementary and Middle Schools: Changed from 20% contribution from school and 20% contribution from CBO with a FLBC maximum share of $45,000 • High Schools: Changed from 50% contribution from school and 20% contribution from CBO with a FLBC maximum share of $22,500 • CBO & School cost share will increase for Year 2: • Year 1: $20,000 • Year 2: $30,00

  7. Changes in RFP Since Release: CRS-HS • To clarify the role of the High School Coordinating Partner: • Specifically we are looking for coordination to reduce dropouts during the 8th-9th grade transition year through connecting to existing resources through the Family League (mentoring, Ready by 21, etc…) and the broader community and by building relationships with 9th grade students and families. We are also looking for Coordinating Partners to focus on disengaged youth in the school and broader community for example: youth who are not attending school, homeless youth, youth in foster care, and youth who are connected to the juvenile justice system.

  8. Changes in RFP Since Release: OST • OST match is 20% of total proposal shared between CBO and school with a maximum cost per youth of $1,440. • Changed from a school and CBO contribution of 30% • CBO & School cost share will increase for Year 2: • Year 1: 20% • Year 2: 30%

  9. Family League Funding Process • Fairness in Access to Information • Q and A Posted • Questions may be emailed up until 5:00 p.m. on March 22nd, the beginning of our last Forum • Fairness in Deadlines • No late submission of proposals accepted • Fairness in Review • Independent panel reviews and rates proposals using consistent criteria

  10. Application Timeline

  11. Grant Terms / Applicant Eligibility – page 5 Grant Terms • Grant Period: July 1, 2012-June 30, 2013 • Renewable for up to two additional years Applicant Eligibility • Track record and two years experience • Non-profit 501c(3); for profit corporation, or a public entity • Must submit due diligence documentation

  12. Investment Priorities – page 8 • Success Readiness • Quality of OST Programs Proposed • Needs Addressed • Community • Student • Leveraging of Additional Resources

  13. Program OutcomesSchool-Wide – page 9 School Attendance: • Increase in overall school attendance percentage. • Reduction in school-wide number/percentage of students who are chronically absent. School Climate: • Reduction in overall number of school suspensions. • Reduction in number / percentage of students who have repeat/multiple suspensions. Family and Community Engagement: • Increase the number/percentage of parents involved in activities that support their children’s education.

  14. Program OutcomesStudent-Level – page 9 School Attendance: • Increase school attendance of participating students. • Reduction in number/percentage of participating students who are chronically absent. School Performance: • Increase the number/percentage of participating students who are reading at grade level (elementary school-aged) Student Behavior: • Reduction in suspensions of participating students. Youth Development: • Participants gain skills (academic and/or non-academic) • Participants have assets, attitudes and resources they need to succeed in school.

  15. Collaborative Application Parameters - Page 3 of RFP

  16. Who can apply to be a CRS Coordinator Partner? • Current CRS partners can apply to continue this work (list on website). • Current OST partners can apply to assume coordination role at a school. • Any other organization that meets the applicant eligibility. • All must have support of the school principal.

  17. Submission Requirements– Collaborative Application

  18. Submission Requirements- Collaborative Application Continued • Submit 1 set for each distinct OST program for which funding is sought through the collaborative application:

  19. Collaborative Application Cover Letter Guidance - Cover Letter must be signed by principal agreeing to: • Approval of the plan and the Coordinating Partner and the Out of School Time Provider(s) • Incorporate the CRS staff in the school level teams: • School Family Council • Student Support Teams • Provide space and access needed by all partners. • Provide timely access to relevant data • Attend two meetings annually • Share the cost and contribute a percentage (%)

  20. Submission Requirements- Collaborative Application Continued • In a separate email to rfps@flbcinc.org, applicant organizations must submit the following documents by May 10, 2012 for each organization

  21. Audit Submission Details • The audit must be from within the past 2 years. • If you not have a recent audit but are in the process of getting one, you may: • Upload a letter from a licensed CPA that the audit is progress.  • This letter must specify that the audit will be completed by June 30, 2011. • Any award that is made, will be provisional, contingent upon: • Receipt of the completed and clean audit by June 30, 2011

  22. General Terms & Conditions • Reporting • Participation in Training and Technical Assistance • Data Collection • Grant Award • Contract Terms • Employ Baltimore

  23. CRS Coordinating PartnerRoles and Responsibilities • Employ a Community Resource School Coordinator housed at the school: • Dedicated at least ½ time (0.5 FTE) to this work, and on site during the school day for these hours; • Serves on all relevant school-based teams and attend meetings regularly. • Participates in FLBC mandatory professional development (40 hours). • Complete a school level assessment and an action plan to address needs. • Participate in school level teams to integrate goals of the Community School Engagement Strategy with overall school goals. • Support and build upon existing school strategies to improve school attendance and reduce chronic absenteeism. • Leverage existing partnerships and resources to support school. • Develop new partnerships and secure new resources to support school and Community School Engagement Strategy goals.

  24. CRS Coordinating PartnerRoles and Responsibilities For elementary and/or middle school programs: • Work with Principal (or designee) to utilize data to assist in identifying students who need/would benefit most from services (OST and other) and work to link students to those services. • Coordinate at least two meeting annually between school administration, Coordinating Partner and Out of School Time provider(s) to plan and assess success of program implementation. • Coordinate space needs for Out of School Time Programs and other services with the school.

  25. CRS Coordinating PartnerRoles and Responsibilities For high school programs: • Work with Principal and school team to utilize data to assist in identifying students and families who would benefit most from resources and services • Specifically we are looking for coordination to reduce dropouts during the 8th-9th grade transition year through connecting to existing resources through the Family League (mentoring, Ready by 21, etc…) and the broader community and by building relationships with 9th grade students and families. We are also looking for Coordinating Partners to focus on disengaged youth in the school and broader community for example: youth who are not attending school, homeless youth, youth in foster care, and youth who are connected to the juvenile justice system.

  26. CRS Budget Parameters (All Schools) • Average expected cost for CRS implementation at each school is $75,000 • Coordinating Partners applying for more than one school should be able to demonstrate a reduction of cost per school. • The FLBC funded share of the program budget can be no more than $55,000 • A minimum of $20,000 of the overall budget must be a cash contribution and must come from the school and CRS Coordinating Partner:

  27. OST Parameters – page 12 • Minimum Overall Dosage • Suppers for All • Physical Activity for All • Opportunities for youth to demonstrate mastery of skills learned • Activities to engage parents/family members • Appropriate staff to student ratios (15:1) • Comprehensive programs • Time for homework • Instructional / project-based learning

  28. OST Roles and Responsibilities • Participation in Quality Improvement Work • Maintain Strong Program Attendance (90%) • Support Community Resource School Work: • Partner in recruitment of youth • Share data • Support parent engagement efforts • Meet as a team to review data / connect resources / plan improvements

  29. Serving Youth with Disabilities • Data shows this is an area in which we need to improve; • Partners will be expected to work with us to figure out how to meet this need; • Two things in place so far: • Upcoming MOST Training - April 13, 2012 www.mdoutofschooltime.org • Hotline

  30. OST Budget Parameters – page 21 • Cost per youth • Based on $1,800 per youth total budget, up to $1,440 per youth (for comprehensive programs serving youth: 12+ hrs./week, full school year). • For single-focus programs- no parameters, but cost effectiveness (cost / youth / hour) will be a factor. • Cost sharing • Up to 80% of total budget from Family League • Minimum 20% cash match required (can be combination of CBO and school) for 2012-2013. • For 2013-2014 Minimum of 30% cash match required (can be combination of CBO and school)

  31. OST Budget Parameters

  32. Youth Development Profile – on website • For OST/Youth Development providers who are seeking partners • Submission deadline: April 3, 2012, 5:00 p.m. • Information will be posted

  33. Questions and Answers

More Related