New Forms & Procedures for Subawards Issued by SPA March 12, 2013

1. New Forms & Procedures forSubawards Issued by SPAMarch 12, 2013 Subaward Request Form Sole Source Justification Multi-Campus (MCA) Commitment Form

2. Current Subaward Forms • Subrecipient Commitment Form This form is completed by Subrecipient’s authorized official. It provides information about Subrecipient and status of its compliance and administrative readiness to perform its activities. • Subaward Verification Form This form is completed and signed by the PI/PD; it is used to request a new Subaward or modification of an existing Subaward.

3. Subaward Request Form • New Form Replacing Subaward Verification Form; • Once our Prime Award or any subsequent modifications is processed (i.e. award/modification synopsis is issued), PI/PD will use this form to request new Subawards (i.e. Subcontracts and Sub-grants) as well as modifications to existing Subawards; • Signed by the PI/PD; • As a part of this new procedure, departments/PIs/PDs don’t need to go through their C&G officers for subsequent modifications to Subawards that were approved by the sponsor;

4. Subaward Request Form Continued… • Completed & Signed Form should be sent to: subawards@research.uci.edu • They would however need to work with their assigned C&G officer to request prior approval for any new subaward that was not included in the original approved proposal(if/when required per sponsor policy or specific award requirement); • We will continue to accept Subaward Verification Form during a phase out period ending on June 30, 2013. • We will not use/accept the Subaward Verification Form effective July 01, 2013. • Please note that SPA will not work on any Subaward related transaction (i.e. new, continuation, no cost extension, etc…), before receiving a completed and signed Subaward Request Form from department/PI/PD. It is the responsibility of department/PI/PD to use Subaward Request Form to initiate any and all Subaward transactions.

5. Sole Source Justification • You will need to complete this form, if your Subaward is under a Contract (Subcontract), or • You are requesting a Subaward under a Grant or Cooperative Agreement that was not part of the original sponsor approved proposal. • There is a link to this form in Subaward Request Form.

6. Multi-Campus (MCA) Commitment Form • MCA Commitment Form is a shorter version of our Subrecipient Commitment Form geared towards other UC campuses. • Sponsored Project Administration and/or its equivalent authority within Subrecipient UC campus needs to complete and sign this form.

7. Sponsored Projects Website • http://www.research.uci.edu/ora/sp/ Subawards • Mini Audit Questionnaire • REVISED Subrecipient Commitment Form • NEWMCA Commitment Form ( Subawards to other UC campuses) • NEWSubaward Request Form • NEWSole Source Justification • NEW Subrecipient FCOI Addendum • NEW Subrecipient Financial Disclosure for PHS-Funded Research (800SR) • Initiating and Managing Subawards • Guidelines for Subrecipient Monitoring

8. Questions? • If you have any questions about these new forms and their use, please contact: • Soheil Jadali, Principal Subcontract Officer at: subawards@research.uci.edu or X49015, or • Nina Crow, Subcontract Officer at: subawards@research.uci.edu or X47107