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DEFRA LIBRARY THESAURUS Jenny Carpenter EUUG Conference, Paris 2002 c 2002 DEFRA

DEFRA LIBRARY THESAURUS Jenny Carpenter EUUG Conference, Paris 2002 c 2002 DEFRA. DEFRA LIBRARY THESAURUS. Why What How When Use and maintenance Training Future. DEFRA LIBRARY THESAURUS. Why do we need a thesaurus? - Indexing and organising - Information retrieval.

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DEFRA LIBRARY THESAURUS Jenny Carpenter EUUG Conference, Paris 2002 c 2002 DEFRA

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  1. DEFRA LIBRARY THESAURUSJenny CarpenterEUUGConference, Paris 2002c 2002 DEFRA

  2. DEFRA LIBRARY THESAURUS • Why • What • How • When • Use and maintenance • Training • Future

  3. DEFRA LIBRARY THESAURUS • Why do we need a thesaurus? - Indexing and organising - Information retrieval

  4. DEFRA LIBRARY THESAURUS • How did we compile the thesaurus? - Consultant - Library team - Existing keywords - Thesaurus Framework Document - Visits to other government departments - Load into the Authority File

  5. DEFRA LIBRARY THESAURUS • What did we decide about the thesaurus? - A limited number of printed copies - These would be updated manually - It would not be available to end users - It would only apply to new items

  6. DEFRA LIBRARY THESAURUS • Introduction of the thesaurus - May 2000 - Presentation to Library Staff - Training of Cataloguers

  7. DEFRA LIBRARY THESAURUS • What did we decide to do next? - Tidy existing catalogue records - Remove non-descriptors and replace with descriptors - Replace “z” form of spelling with “s”

  8. DEFRA LIBRARY THESAURUS • How did we do this? - Bought consultancy from Sirsi - Temporary member of staff

  9. DEFRA LIBRARY THESAURUS • How do we use the thesaurus? - Cataloguers search Authority File for appropriate term - Copy and paste into the catalogue record - New terms used sparingly

  10. DEFRA LIBRARY THESAURUS • How do we maintain the thesaurus? - Thesaurus editor - Monthly reports List Unauthorized Tags List Unauthorized Bib Records

  11. DEFRA LIBRARY THESAURUS Tags With UNAUTHORIZED Headings Produced on Thu Aug 1 07:25:07 2002 1 650: : |aInterpersonal realtionships|?UNAUTHORIZED 1 650: : |aMicrosoft Access 2002|?UNAUTHORIZED 1 650: : |aMunicipal waste incineration|?UNAUTHORIZED

  12. DEFRA LIBRARY THESAURUS

  13. DEFRA LIBRARY THESAURUS • What does the Thesaurus Editor do? - Discussion with cataloguer - Authorises the term - Creates new thesaurus entry

  14. DEFRA LIBRARY THESAURUS

  15. DEFRA LIBRARY THESAURUS • How do we train staff in thesaurus use? - Regular training sessions for cataloguers - PowerPoint Presentation for Enquiry Desk staff

  16. DEFRA LIBRARY THESAURUS • What is the future of the thesaurus? - To produce a new paper edition - To make it available on DEFRA’s intranet - To train end users - To add additional terms to reflect environmental responsibilities

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