9 – 16 July 2013 Bridging Borders, Expanding Horizons

1. 9 – 16 July 2013Bridging Borders, Expanding Horizons April Council 2013 Callum Davidson - Convenor

2. Presentation Overview • Conference Overview • Innovations/Points of Interest • Marketing • Registration

3. CONFERENCE OVERVIEW

4. What is Conference? • 500 delegates • Competitors • Councillors • General Delegates • National Championships • Education & Social Justice • Careers • Council • Socials

5. Logistics Hotels • Hyatt Regency Perth • Mont Clare Boutique Apartments • Bed sharing Transport • Public transport within the CBD is free! • Transportation worked into budget – every day, all social events Internet – at Hyatt, deal being organised for Mont Clare Printing – should happen Catering – not excessive

6. Mont Clare Boutique Apartments • ~275 people • Various apartment configurations – ranging from 2 to 8 people • One queen/king bed share per apartment

7. Hyatt Regency • Remainder of delegates • Rooms for up to 132 • Three to a room • No bed sharing

11. Socials • Opening Gala – Perth Convention & Exhibition Centre • Cocktail Evening – Frasers/State Reception Centre • Pub Crawl – four locations through Northbridge • Theme Night – surprise location! • Closing Gala – Crown

12. Education & Social Justice • ALEF • Indigenous peoples & the law • Poverty & disadvantage • Refugees & asylum seekers • Equity Luncheon • Community Day • Conference Bursary

13. Careers • Twilight Drinks • Alternative Careers Forum • Legal Skills Workshops • Q&A – International Law

14. INNOVATIONS/POINTS OF INTEREST

15. Motions passed at September • Conference Bursary • LSSs can provide clients, witnesses and associates • Graduate registration • Student judging – formalised registration system

19. Conference is 18+ • Australian Grand Finals • ALSA Term/Sydney 2015 • LSSs and funding resources • Equity Luncheon

20. MARKETING

21. Methods of Promotion - Conference • Website • Facebook • Twitter • Video being created right now • ALSA Monthly • What else can we be doing for you

22. Methods of Promotion - LSS • Tasmania – video • Flinders – pub crawl • Wollongong – flash mob • Blackstone, Notre Dame, Wollongong – careers guides

23. REGISTRATION

24. Registration • 36 institutions registered • BIG Council – currently ~70 registrations • Comps roughly the same as 2012

25. WINNERS ARE GRINNERS • Newcastle • UQ • Blackstone • Notre Dame (Fremantle) • QUT • Macquarie • Murdoch • UTS • Wollongong • UNSW • Adelaide • UniSA Extensions granted to: • ECU • ANU • Griffith Gold Coast • Tasmania • UWS • Notre Dame (Sydney) • Bond • Deakin Geelong • Southern Cross • James Cook

26. Deadlines & relevant info • Please confirm Comps/Council numbers, and GD subsidy schemes • Stage 2 Registration – what is happening now? • Deadlines • 29 APRIL midnight AEST – Equity Fund applications due • 30 APRIL – absolutely no more fully funded Councillors or Competitors • 3 MAY – We must receive payments!!! • 8 MAY – GD REGISTRATION DEADLINE • Council deadlines apply for GD subsidies – bulk invoice – we invoice the LSS for the full amount and the responsibility of the LSS to follow up individuals.

27. Deadlines & relevant info • Stage 3 Registration - Tegan will be in contact • Head of Delegation will receive all emails – your responsibility to pass it on • Partial funding or self-funded competitors – they MUST register by 8 May; drop down list (must choose Competitor from drop down list of type of delegate). You have to tell Tegan. • Tegan: logistics@alsaconference.com.au

29. Rego Numbers

30. Rego Numbers

31. MOTIONS/DISCUSSION POINTS Amendments to Championship Rules New appeals by-law

32. Amendments to Championship Rules • Will be written up in full today • Points for discussion • Application of penalties by Conference Org Comm • No discretion for judges to dispense with penalties relating to actual running of the comp • No electronic materials • Research and preparation

33. New Appeals by-law OLD NEW • Two stage • Appeals Co-ordinator • Conference Review Board • Membership • AC: appointed • RB: one Exec, two Councillors (not in practice) • One stage • Conference Board of Appeals • Membership • Comps Officer (Chair) • Councillor Member • Org Comm Member

34. New Appeals by-law OLD NEW • Must be brought by Councillor • Most appeals flow through AC but some direct to RB • Silent on “rehashing” appeals • Reporting back (Not in practice) • May be brought by teams/individuals • Automatic review of disqualification penalty • Explicit prohibition of “rehashed” appeals • Chair to provide report

35. Deadlines • 29 APRIL midnight AEST – Equity Fund applications due • 30 APRIL – absolutely no more fully funded Councillors or Competitors • 3 MAY – Payments for those who have requested extensions • 8 MAY • GD REGISTRATION DEADLINE • Conference Bursary application deadline • Registration for partially-funded or entirely self-funded competitors deadline

36. Issues to be discussed • MOTION: That Council adopt the Championship Rules as amended for the ALSA Conference 2013 • Budget/Sponsorship • Value for General Delegates • Marketing

37. Rules changes • Australian Champion clarified • Research and preparation boilerplate clause • General assistance allowed until the release of the question, after which blanket prohibition • No electronic devices • We will make provision for stopwatches • Score sheets – none until after the end of Conf. • Happy to release team tab on cocktail evening in email to HOD • Penalties – no discretion for judges to dispense with them with respect to the actual running of the comp • Typos will be fixed

38. Budget 2012 2013 • Logistics: $224,000 • Socials: $172,000 • Ed: $12,600 • Careers: +$5,300 • Comps: $24,500 • MPP: $4,200 SALES: $393,450 • Logistics: $170,000 • Socials: $152,000 • EdSoc: $9,600 • Careers: $10,000 • Comps: $27,000 • MPP: $6,800 SALES: $352,000

39. Careers Fair/Sponsorship • Careers Fair 2011 – reports were it was a big fail • Careers Fair 2012 – Conference took up the gap left by VCLSS • Why have we chosen not to do one? • 2011 experience • Would substantially repeat WA LSSs events and may have potentially affected their sponsorship opportunities • Firms were not keen • Running a Careers Fair is an extremely expensive venture (2012 - $28,000)

40. What value do GDs get out of the Conference? • The Education & Social Justice programme, including the three Australian Legal Education Forums (ALEFs) and Community Day • The Careers programme, including Alternative Careers Forum, Twilight Drinks, the Legal Skills Workshops and the Q&A Session • The Opening and Closing Galas • The Cocktail Evening • The Theme Night • Some lunches • Transport between Conference events • Publications such as delegate guide and Daily Dirt OPTIONAL EXTRAS • Pub Crawl (extra cost includes T-shirt: no entry without it!). Cost = $20 • Equity Luncheon. Cost = $20 • Day Trip - Swan Valley Wine Tasting. Cost = $80 • Conference Hoodie. Cost = $40

42. Marketing resources currently at your disposal • Conference Cup Guidelines • Promo Poster • Video • ALSA flyer (Sophie) • Website • Social media • Documents I have written for Careers Guides • The Registration FAQ EVERY LSS SHOULD HAVE THE GOAL OF SENDING AT LEAST 5 GDs