Risk Management Services

1. Risk Management Services Doug Welch CRM, CIC, CISR Director and Risk Manager (940) 565-4700 Doug.Welch@unt.edu

2. Risk Management Services Mission Who We Serve Risk Management Services (RMS) is responsible to protect and conserve university resources from loss UNT (main campus) UNT System • System Administration • UNT Health Science Center • UNT Dallas Campus • Universities Center at Dallas public health emergency planning environmental safety radiation and laser safety fire and life safety university drivers workplace safety worker’s comp hazardous materials pollution prevention biological safety insurance

3. Risk Management Services Services Provided Insurance (except employee medical) • Worker’s Compensation • Incident Reporting Safety Concerns • Risk Assessments • Environmental, Laboratory, Chemical, Life, Worker Food and Public Health • Facility and Event Inspections • Medical Alerts Emergency Planning and Preparedness • Emergency Planning and Business Continuity • Exercises and Table Tops

4. Risk Management Services Who We Are Contact RMS • Visit RMS • 700 North Texas Blvd • Mailing Address • 1155 Union Circle #310950

5. Risk Management Services Health, Emergency And Safety Support Services Jerri Duncan Assistant Director (940) 369-8140 Jerri.Duncan@unt.edu

6. Risk Management Services Health, Emergency and Safety Support Services Responsibilities Administrative support functions of the department Budget reconciliation Health and food safety Safety and emergency services, and emergency planning Luis Tapia Emergency Planner Jerri Duncan Assistant Director Vickie Coffey Health & Food Safety Tommy Jones Safety Officer

7. Risk Management Services Health, Emergency and Safety Support Services Emergency Planning • Exercises • Emergency planning • Business continuity • Emergency preparedness Luis Tapia, MPA Emergency Planner

8. Risk Management Services Health, Emergency and Safety Support Services Health and Food Safety • Monthly inspections of all dining facilities • Food safety training provided for dining personnel • Food preparation requirements for temporary food events • Coordination of the Health Crisis Team (HCT) during a medical alert • Provide ergonomic assessments Vickie Coffey, BS, FSM Health and Food Safety

9. Risk Management Services Health, Emergency and Safety Support Services Safety and Emergency Services • Workplace safety • Automatic External Defibrillator (AED) Program • Event safety standby • Emergency response • TCFP-certified firefighter • AHA CPR, First Aid, OSHA 1910, NFPA 101 instructor • Hazardous Materials, Operations Level Tommy Jones, FF, EMT Safety Officer

10. Risk Management Services Health, Emergency and Safety Support Services Event Safety Standby and Support Provide event safety standby and medical support for bonfire and campus events Public Access Defibrillator (PAD) management, including Automatic External Defibrillators (AED); CPR, AED and First Aid training provided

11. Risk Management Services Health, Emergency and Safety Support Services Workplace Safety Crane safety Hot Work permitting Confined Space permitting Lock-Out, Tag-Out

12. Risk Management Services Health, Emergency and Safety Support Services Administrative and Support Services Budget Timekeeping and payroll E-Pro coordinator Asset management University Drivers program administration DOT program

13. Risk Management Services Insurance and Claims Services Becky Vawter Assistant Director (940) 369-7075 Becky.Vawter@unt.edu

14. Risk Management Services Insurance and Claims Services Insurance and Claims Functions Claims management Student event consultation Notary application processing Training Risk assessments Insurance procurement Insurance policy analysis Accident investigation

15. Risk Management Services Insurance and Claims Services Workers’ Compensation • Workers’ compensation claims management • Return-to-Work program coordination • Accident investigation • Records management • Reporting requirements • Training

16. Risk Management Services Insurance and Claims Services Workers’ Comp Expense History

17. Risk Management Services Insurance and Claims Services Claims Investigationand Management

18. Risk Management Services Insurance and Claims Services Claims Investigationand Management • Claims management • Automobile • General Liability • Accident investigation

19. Risk Management Services Insurance and Claims Services Risk Analyst • Insurance procurement (all except employee health) • Insurance policy analysis • Risk assessments • Student event safety • Self-Insured Mobile Equipment program • Records management • Required reporting (SORM 200-201) Keesha Trim BA, CIC, CISR

20. Risk Management Services Insurance and Claims Services Insured Property • University buildings (system-wide) • Jade eagles sculpture • Texas Fashion Collection

21. Risk Management Services Insurance and Claims Services Athletic Insurance andClaims Coordinator • Student athletic insurance verification • Student athletic injury claims coordination • Coordinates payments to medical providers • Acts as insurance payments liaison (Athletics department and external carriers) Kay Johnson Associate of Arts

22. Risk Management Services Insurance and Claims Services Athletics Student Injuries and Claims FY08 - 330 Athletes 158 Injury Claims - $174,284 Injuries as a result of an athlete’s participation in practice or a game 80 Medical Claims - $20,954 Medical issues that may prevent an athlete from participating in practice or a game during the sport’s season

23. Risk Management Services Environmental Services Charlie Fox, MS AMP, HAZMAT, OSHA 500 & 521, DHHS RO Assistant Director (940) 565-4751 Charlie.Fox@unt.edu

24. Risk Management Services Environmental Services Personnel/Assignments Compliance System Analyst and Web Programmer Industrial Hygienist, IAQ and Mold Consultant Hazmat Officer and Pollution Prevention Coordinator Chemical Hygiene and Biosafety Officer Asbestos Manager and Abatement Oversight Asbestos Coordinator-Inspector (2 people)‏ Radiation Safety Officer (RSO)‏ Laser Safety Officer (LSO) and Assistant RSO (ARSO)‏

25. Risk Management Services Environmental Services Compliance Systems Analyst Assigned Areas Regulator-specified Environmental Management System (EMS) development Enterprise Risk Management (ERM) facilitator Risk assessment and process assistance Compliance/Service Management System (CMS) project RMS and Emergency website development Jared Farrish BA, CCEP

26. Risk Management Services Environmental Services RMS Websitehttp://rms.unt.edu/ Services Provided HAZMAT Pickup Request Form Laboratory Safety Checklist Online safety training UNT Driver Request Form Evacuation plans and maps UNT Denton Severe Weather and Denton County Burn Ban alerts (RSS)

27. Risk Management Services Environmental Services Industrial Hygienist/IAQMold Consultant Assigned Areas Indoor Air Quality (IAQ) Mold abatement (certified mold consultant) Stormwater project Respiratory protection Hearing protection Particulate exposure and nanosafety Paru Nambiar MS, IH, MAC

28. Risk Management Services Environmental Services Indoor Air QualityMold Abatement Air quality testing equipment, capable of extreme detection of over 35 gases Black mold over 25 square feet needs professional abatement

29. Risk Management Services Environmental Services Stormwater Protection Protection of stormwater inlets from spills both chemical, automotive Construction requirements include barriers to prevent stormwater contamination (trash, soil, etc…)

30. Risk Management Services Environmental Services Respiratory, Particulateand Hearing Protection Any areas with noise levels greater than 85 decibels require hearing protection (boiler rooms, heavy machinery, etc…) Respiratory testing and protection are required for areas and positions that experience exposure to nano-particles, dust-producing or gaseous hazardous chemicals

31. Risk Management Services Environmental Services Hazmat OfficerPollution Prevention Coordinator Assigned Areas Hazardous Waste processing STEERS manifest reporting - TCEQ TIER 2 reporting - TDSHS Pollution Prevention (P2) coordination in conjunction with UNT’s “Green” plan Bird remediation Daniel Leyva-Martinez BA, HAZMAT, IATA, DOT

32. Risk Management Services Environmental Services Hazardous Waste Processing Vendor lab packs hazardous waste in accordance with DOT procedures for safe transport Vendor follows safe explosion hazard procedures with remote opening

33. Risk Management Services Environmental Services Pollution Prevention Coordination Missile Base recovery of transformer oils to ensure prevention of groundwater contamination Re-use of oils, or burn as fuel when necessary

34. Risk Management Services Environmental Services Bird Removal Process Propane cannon for 3 days moves birds away for 3 or 4 months Handheld (non-lethal) lasers and ultrasonic emitters keep birds moving away during cannon use

35. Risk Management Services Environmental Services Chemical Hygiene and Biosafety Officer Assigned Areas Chemical inventory and EIS approvals DHS Chemicals of Interest (COI) process Biologicals and EIS approvals Biosafety Committee and research evaluations Laboratory safety program Environmental assessments of property Peter Tay MS, ABSA

36. Risk Management Services Environmental Services Chemical Inventory/DHS COI Knowing what chemicals we have keeps us safer Identification of Department of Homeland Security (DHS) Chemicals of Interest (COI), as per regulations

37. Risk Management Services Environmental Services Biosafety/Lab Safety Work NIH guidelines specify Biosafety Level Two (BSL2) safety cabinets used for some pathogens Keeping incompatible chemicals separated, etc…

38. Risk Management Services Environmental Services Asbestos ManagerAbatement Oversight Assigned Areas Consultation to Facilities, Classroom Support Services, Telecommunications, and all other departments Maintenance permitting process for renovations and repairs Monitor abatement consultants and contractors Matt Moncus BAAS, AI, HAZMAT

39. Risk Management Services Environmental Services Work Permits,Renovations & Repairs Piping insulation, floor tiles and ceiling tiles may be Asbestos Containing Materials (ACM)‏ Maintenance permits allow or deny some of the work

40. Risk Management Services Environmental Services Monitor Abatements Monitor work crew conducting abatements for proper use of personal protective equipment (PPE) and procedures Monitor analysis performed by the consultant to ensure proper air sampling is conducted

41. Risk Management Services Environmental Services Asbestos Coordinator-Inspector Assigned Areas Sample and test unknown or Suspected Asbestos Containing Materials (SACM)‏ Maintain regulatory required records of surveys and tests Assists Asbestos Manager Calvin Ballenger AI

42. Risk Management Services Environmental Services Sample ACM & SACM Sampling of friable Asbestos Containing Materials (ACM) and ensuring the material is not disturbed is very important Adhesives (eg: black mastic) may also be ACM; certain materials are considered Suspected Asbestos Containing Materials (SACM) until tested‏

43. Risk Management Services Environmental Services Radiation Safety Officer (RSO) Assigned Areas Maintains Radiation Safety Manual and radiation license Chairs Radiation Safety Committee Trains all current and future users of radioactive materials Trains ARSO and assists in waste removal Tom Harrison, PhD RSO

44. Risk Management Services Environmental Services Train All Radiation Lab Personnel The dangers of radiation include all types of particle effects and electromagnetic radiation All labs must be identified and secured as per Texas Department of State Health Services (TDSHS) regulations

45. Risk Management Services Environmental Services Laser Safety Officer (LSO)Assistant RSO (ARSO) Assigned Areas Performs radiation lab and source evaluations Maintains Laser Safety Manual Performs laboratory laser safety inspections Assists RSO with radioactive waste disposal Joe Harrison ARSO, LSO

46. Risk Management Services Environmental Services Laser Safety Procedures • Accident Prevention • Exposure of unprotected third party personnel • Covers not replaced after service/alignment • etc... Lots of No-No’s • Need protective goggles • Need protective screens • No food or drink • No lose hair or clothing • etc...

47. Risk Management Services Developing RMS Initiatives Emergency/Business Continuity Planning Enterprise Risk Management (ERM) Environmental Management System (EMS) Compliance/Service Management System (CMS) RMS Thanks You!