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Basics of Special Event Production

Basics of Special Event Production. Basics for Special Event Production. Pre-event Day-of event After event. Basics for Special Event Production. PRE-EVENT - Plan/Build - Design - Gather materials - Plan for production/construction - Build and storage - PR

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Basics of Special Event Production

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  1. Basics of Special Event Production "Crossing the Street" - Fall 2007

  2. Basics for Special Event Production • Pre-event • Day-of event • After event "Crossing the Street" - Fall 2007

  3. Basics for Special Event Production • PRE-EVENT - Plan/Build - Design - Gather materials - Plan for production/construction - Build and storage - PR - Press release (local, college, hometown) - Use of Internet, Facebook, etc. to get RFP out, also to publicize event - Class visits (for submissions/just before event) - Street theater to get attention - Documentation - Logistics planning - How is art to be collected, logged in, stored? - Equipment/supplies for event - Transportation/Carrying stuff - Plan for the space - Run through or test run if needed "Crossing the Street" - Fall 2007

  4. Basics for Special Event Production • DAY OF EVENT - All coordinators check in, all roles assigned, plan in place - Set-up - Materials in place - Set up done as planned - Double check all electronics - Coordinators have needed phone #s for anticipated needs - At the space - Get attention – be creatively aggressive - Signage – show/class clearly labeled - Collect names/email addresses (promotion as incentive) - Document the event - Clean up and repair "Crossing the Street" - Fall 2007

  5. Basics for Special Event Production • AFTER EVENT - Teams debrief immediately – what went right/wrong? - Promo Team prepare press release to send to F Magazine - Any art work to be returned? - Celebrate! - Each team prepare reports for the final class (details to follow) "Crossing the Street" - Fall 2007

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