WSLS/ISES Data Quality

1. WSLS/ISES Data Quality Data Management and Reporting Team Wisconsin Department of Public Instruction

2. Topics for today’s presentation • Who should review ISES data? • Where does data quality start? • Reports to assist in quality checks • Where is the data used? • How do I correct the data that is already published?

3. Data Quality • Phone: 800-577-5744 • Email: dpistats@dpi.ww.us

4. Data Quality • Phone: 800-507-5744 • Email: dpistats@dpi.wi.us

5. Who should review ISES data? • District staff responsible for monitoring Adequate Yearly Progress measures • District Special Education Coordinator • District Coordinator for ELL • District Assessment Coordinator • District Student Services / Enrollment Coordinator • District Administrator • Building Principal

6. Where’s data quality start?

7. Annual District Updates to DPI • Report on the PI-1280, Public School Update Form: • District Administrator / Superintendent, • Schools , and • Grades being served at each school. • Report on the PI-1203, Statistical Report: • District / school calendar start and end dates. • Set-up local databases and processes to match PI-1280 schools. • Enter individual student data into local software system(s) being used in appropriate schools. Note that when a DPI school code change occurs, for example, a school name changes, students must be transferred from the ‘old’ school to the ‘new’ school. • District Administrator, if new, must report WAMS ID to dpistats@dpi.wi.gov. • Grant and rescind WSLS/ISES authorizations as staff changes occur. • Wisconsin Department of Administration removal of unused WAMS account

8. Reports to assist in quality checks: Progress & Summary Reports • Used to review data while completing the ISES submission. • Used to preview Publicly Reported data. • Used to gather information between ISES collections. • When data is locked, your district is acknowledging that the district administrator has reviewed and accepted the data as final.

9. Enrollment Report

10. Enrollment Example 1: Kindergarten enrollment is far less than expected. New students for the current school term appear to be missing.

11. New Kindergarten and Pre-Kindergarten students had not been enrolled in the WSLS. After taking assignment of these students in the WSLS and entering the associated ISES Count Date records, enrollment matches district records.

12. Enrollment Example 2: Only 95 students appear as enrolled. Enrollment according to district records is 549.

13. Students without disabilities are missing from the report.

14. After correcting Count Date Status in the Individual Student Records, enrollment matches district records.

15. Enrollment Example 3: No economically disadvantaged students appear in the report, though more than 100 such students exist within the district.

16. After correcting Economically Disadvantaged Status in the Individual Student Records, enrollment matches district records.

17. No Enrollment for School Several warnings must be acknowledged before a school is listed as zero enrollment.

18. High School Completion Report

19. Graduation Rate

20. High School Completion Example 1: The number of high school completers is lower than the 64 shown in district records. Student with disabilities appear to be missing.

21. High School Completers with disabilities had not been exited in the WSLS. After the exit date was added to the WSLS and the Exit Type and High School Completion Credential were added to the Individual Student Records, the report agrees with district records.

22. High School Completion Example 2: High School Completers are appearing in the Grade 12 Dropout column.

23. The Exit Type ‘Other Dropout’ had been provided for all High School Completers. After the Exit Type was modified to ‘High School Completion’ and the High School Completion Credential was added to the Individual Student Records, the report agrees with district records.

24. Dropout Report

25. Dropout Summary

26. Dropout Example 1: The Mid-term Dropout columns show no students, but such students were submitted for the district.

27. The Completed School Term was incorrectly submitted as ‘Yes’ for all mid-term dropouts. After correcting the Individual Student Record to ‘No’, the midterm dropout count matches district records.

28. How is the data used?

29. Where’s the ISES data go?

30. How do I correct the data that is already published?

31. For corrected data that was submitted by school districts after the final publication of the data report. http://www.dpi.wi.gov/lbstat/errata_page.html Data Errata

32. USES for ISES Data for Funding and Accountability: Title 1 Funding and related formula grants: The Title 1 Funding formula is based off the ISES enrollment data, however if the district can provide more accurate enrollment figures, these will be used in lieu of ISES data for funding determinations To appeal: District would need to provide accurate total enrollment data in a formal letter to ISES Helpdesk staff. This data will be provided to the school management team when Title 1 funding determinations are made

33. IDEA funding: DPI is using ISES enrollment to determine a district's total enrollment for distributing IDEA dollars. IDEA dollars are no longer directly related to a district's identifying students as students with disabilities. To appeal: District would need to provide accurate total enrollment data in a formal letter to ISES helpdesk staff. This data will be provided to the school management team when IDEA funding determinations are made

34. E-rate Funding: The E-rate is a federal program funded from "universal service" assessments made on consumers’ telephone bills. The program is under the oversight of the Federal Communications Commission (FCC) and is managed by the Schools and Libraries Division (SLD). WI schools and libraries get about $25 million annually from this program. Core purpose of the E-rate: Public and private PK-12 schools, CESAs, and public libraries are eligible to receive from 20% to 90% in discounts for: 1) telecommunication services; 2) Internet access; and 3) internal network connections. Discounts are based on levels of poverty as measured by the percent of students eligible for the free/reduced price lunch program. The higher the poverty level is, the higher the discount. ISES enrollment counts for economically disadvantaged students are used. To appeal: Districts review their data in an online application and can provide more accurate information if ISES data is incorrect. ( Bob Bocher)

35. Food and Nutrition: School and Community Nutrition uses ISES enrollment of economically disadvantaged students for the following purposes: To qualify eligible school buildings for participation in the after school snack component of the National School Lunch Program; To qualify eligible family day care home providers for higher rates of meal reimbursement under the Child and Adult Care Food Program; To qualify eligible centers/sites for participation in the after school snack component of the Child and Adult Care Food Program; and To qualify eligible sites for participation in the Summer Food Service Program. To appeal: The district SFA should contacts the nutrition consultant who works with them on their contract to report errors in ISES data which may affect eligibility in School and Community Nutrition Programs. If district does not know who that is, contact Trish Briscoe. Because the E&P report comes off of October claims submitted by the SFA, the district would need to send an amended claim to Jacque Jordee (the claim also requests their enrollment).

36. Annual Yearly Progress Accountability: Participation, Attendance and Graduation are all considered as part of the AYP determinations for each district and school. To appeal: An AYP appeal can be requested in June if a district misses the AYP Objective or safe harbor, AND the documentation indicates that the AYP criteria would have been met if the students had been correctly classified.

37. WSAS and ACCESS for ELL Testing Rosters: If students are incorrectly categorized in ISES at the time that rosters are pulled for the WSAS and ACCESS for ELL tests, it may mean that the district will have to bubble in the correct information on the student tests.

38. Charter School Funding: ISES data is used to determine funding for Charter School Grantees, for annual state aids To appeal: Send a letter to the Charter School Administrator at DPI acknowledging an error in reporting and provide accurate enrollment information by grade and gender.

39. External Organizations: Several external organizations use DPI public enrollment figures to determine eligibility for grants and scholarships. DPI has no way to track which organizations use this data. However if a district sends a letter to DPI identifying the errors in reporting and providing accurate enrollment figures by grade and race and gender, that letter will be posted on an addendum page on the DPI website. DPI takes no responsibility in assuring that external users of the data will make use of the revised data.

40. Questions/Answers Thank you for attending.