Effective Financial Management in GAA Clubs

1. www.ulster.gaa.ie Finance and Fundraising in the Club

2. Clar (1- Hour) • Financial Compliance at Club Level • 2. “Structured Giving” at Club Level • 3. CASC • 4. Feedback and Q & A

3. In today’s GAA All Clubs have to have their finances in order!!!

4. The Black Economy! The Revenue are watching Paid Managers- Breach of Rule which has a massive legal implications for the Club

5. Good Financial Management at Club Level • Why is good financial management important: • Safety of Club Officers • Protection of Club Assets • Club Reputation • GAA Rules, Legal Issues and Compliance • Club Finances should be open to scrutiny and there should no culture of secrecy

6. Good Financial Management at Club Level • Club Treasurer: • Responsible for all Club finances in conjunction with the Club Secretary and Club Chairperson • “Chief Financial Officer” of the Club (huge responsibility!) • Larger Clubs should elect an assistant Treasurer to support the Club Treasurer

7. Good Financial Management at Club Level • The Club Treasurer should.... • Oversee the Club Accounts which includes; records of all income and expenditure (which includes keeping invoices, bills and receipts). • Records all Cash received and ensures this money is lodged into the Club Account • Provides Club Committee with a monthly written report of Club Finances

8. Good Financial Management at Club Level • The Club Treasurer should.... • Prepare and presents and set of audited accounts to the Clubs AGM (Rule 8.5 of GAA official guide highlights that club members should get a copy of the Finance report in advance of the AGM). Club Constitution Rule 11.6: All Club Accounts Must be audited in advance of the AGM • Cheques must be co-signed by the Treasurer and either the Chairperson or Secretary (Rule 11.1)

9. Good Financial Management at Club Level • Suggestions: • Move to on-line banking • The Treasurer, Chairperson, Secretary and Assistant Treasurer should form a Finance Committee in the Club to oversee finances • The Club should secure the services of an Accountant to provide auditing services and support • 4) Club Treasurers should attend the Club Maith Officer Training Seminars in 2010.

10. Good Financial Management at Club Level • GAA Clubs with Social Clubs • Should be a separate entity with a different bank account. • A Social Club is a business!! • A GAA Club is a GAA Club!!!

11. Good Financial Management at Club Level • Resource Support: www.ulster.gaa.ie/club-maith • Club Maith Advice Note Number 4 Financial Control in the GAA Club • Club Maith Advice Note Number 2 Key Roles and Responsibilities • Volunteer Officer Training in your County January- March 2010

12. Fundraising at Club Level (Traditional) • Membership Fees • Gate Receipts • Lotto • Events • Draws • Sponsorship

13. Standing Order Scheme • New change in culture for GAA Clubs • Clubs who have been successful in their schemes include: Faughanvale, Kildress, Galbally, Claudy, Magherafelt, Donaghmore, Dunloy and many more! • It works and it’s Easy to manage! • Linked to CASC (discussed later)

14. Standing Order Scheme- Planned Giving Basic Principle: “Ask people who have the welfare of the GAA in your Club area at heart to commit to paying a set amount to the Club”. The Commitment can be open-ended or for a set period. In most cases the payment is approx £20/€20 per month.

15. Standing Order Planned Giving Member of the scheme receives only one benefit....the knowledge that they are contributing something to their GAA Club! Some schemes include a special edition bit of Club merchandise (coat/polo-shirt) and an invite to a social event once a year. Scheme also include a quarterly newsletter sent out to members.

16. Direct Debt Scheme- Planned Giving • Form a small dedicated committee • General Meeting of interested people • Give out application forms and follow up with a visit or phone call • Highlight the annual operating costs of the club and were the money will be going • Good Marketing and Good Branding are key...........!

17. Additional Resources: • www.ulster.gaa.ie/club-maith • Club Maith Advice Note Number 9 • Example Direct Debt Scheme Resources • Organise Standing Order Scheme Information Night...Clubs “Clustering” Together.

18. Community Amateur Sports Club (CASC) Community Amateur Sports Club

19. Community Amateur Sports Club (CASC) A monetary scheme devised to encourage communities to support their local voluntary sports clubs Managed by Inland Revenue Basically money back on donations made to your club

20. Eligibility • Is club membership open to all? • Are club’s facilities available to all? • Does Club’s constitution prevent profits being distributed to members? • Does club provide facilities and encourage participation in eligible sports? • Does Club’s constitution state that on dissolution of club assets are to be applied to sporting or charitable purposes?

21. Benefits Gift-aid schemes “Friends Of/Direct Debt” 25p can be claimed back in every £1 donated Exemption from corporation tax on profits where turnover £30,000 Exemption from corporation tax (Income from property) where gross income £20,000 Exemption from corporation tax on interest received Rates relief on Club property (80% currently, increasing to 100% in 2011)- Make contact with local Rates Office to take advantage of this benefit

22. Donations must be ‘gifts’ i.e. no donation ‘reward’ • How...... • Register with HMRC as a CASC • Nominate an authorised claimant Form chN1 • Fill in the Repayment Form Form R68 • Gift Aid Declaration Form – Keep records • Donation collection • Send forms to HMRC Charities

23. Additional Resources: • www.ulster.gaa.ie/club-maith • Club Maith Advice Note Number 5 • Example Resources • Forms and Links to HMRC • www.hmrc.gov.uk/casc • HMRC Charities Helpline: 0845 302 0203 • Option 6 – Gift Aid

24. Security Risks in the GAA Club • Risk Management Booklet for Clubs has been e-mailed out by County Secretaries, booklet is available online at www.ulster.gaa.ie/club-maith • Information on: • Perimeter Protection • Safeguarding Property • Security Protection Systems

25. Club Maith Web-site • Resources • Tool-Kit • Examples of Best Practice • Discussion Board • Up to date Notice Board • Login Name/Password

26. Irish News Club and Volunteer Conference Saturday November 14th Armagh City Hotel Bookings: conference.ulster@gaa.ie £20/€25 per person Book 4 places from one club get the 5th place FREE – valid until 1st October 2009

27. www.ulster.gaa.ie Question & Answer Feedback and Discussion