CASS: Collaborative Academic Store for Scotland Pilot Catherine Nicholson

1. CASS:Collaborative Academic Store for ScotlandPilotCatherine Nicholson SCURL Development Director Kuopio Conference 2004

2. The Scottish Scene Political – devolution since 1999 Educational – Scottish Higher Education Funding Council Organisational – Scottish Confederation of University & Research Libraries Kuopio Conference 2004

3. SCURL Collections Background • Conspectus exercise 1980’s > • Research Collections Online (RCO) • CAIRNS- Z39.50 distributed union catalogue • SCONE – Scottish Collections Network Kuopio Conference 2004

4. Space – the final frontier…? • Continued growth in print output • Acquisitions exceed discard • Priorities focus on high-demand services • IT facilities – machines & support • Learning & teaching space • Social space Kuopio Conference 2004

5. Space Pressures • Little capital investment in new library buildings • Creation of local stores • Environmental conditions • Duplication of lesser-used materials • Increased costs • No overall collection strategy for this type of material Kuopio Conference 2004

6. Background • SCURL Shared Preservation in Scotland’ study 2001 • British Library/Higher Education Task Force ‘Study of Collaborative Storage of Library Resources’ 2001 • Research Support Libraries Group seeks to establish a UK strategic framework for research information provision Kuopio Conference 2004

7. CASS Feasibility Study – Timescale & Aim • Carnegie Trust for the Universities of Scotland & SCURL • November 2001 to April 2002 • Aimed to determine the optimal model for a collaborative storage and delivery service for valuable but lower-use materials research materials held in Scottish University libraries Kuopio Conference 2004

8. CASS Feasibility Study Outcomes • Need for CASS established • Model agreed • Joint ownership • De-duplicated collection • Governance Kuopio Conference 2004

9. CASS: Post study developments Final Report June 2002 Bid to Scottish Higher Education Funding Council November 2002 as joint initiative with NLS Unsuccessful outcome Kuopio Conference 2004

10. CASS: What Next? • Continuing and growing support • Increasing need • Little capital for new build • Reduction in space for physical storage • New National Librarian for Scotland Kuopio Conference 2004

11. CASS: the ‘DIY’ version • Partnership proposal with the National Library of Scotland • Plan new facility to house CASS and NLS Inter-Library Services at Sighthill, Edinburgh Kuopio Conference 2004

12. Projected NLS building Sighthill Edinburgh Kuopio Conference 2004

13. CASS: the Pilot Review of original needs assessment undertaken • Increased demand • Shift from monographs to serials • Interest in widening type of material Kuopio Conference 2004

14. CASS: Participants • Glasgow Caledonian University • Royal Scottish Academy of Music & Drama (RSAMD) • University of Edinburgh • University of Paisley • University of St Andrews • University of Stirling Kuopio Conference 2004

15. CASS: The Pilot • Where? Central Edinburgh • Space? 12,000 linear metres available • Storage? Ecospace compact mobile • Environment? 95% of BS 5454:2000 • & fire detection & sprinkler systems • Security? Alarms & 24x7 security presence Kuopio Conference 2004

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17. CASS: Records • CASS database on Scottish Endeavor Consortium server • MARC 21 records • Exported to CASS in MARC 21 Exchange format • No de-duplication of records • Records also held on local OPACS Kuopio Conference 2004

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19. CASS: Access • In person at NLS Reading room • Physical delivery to home library • Electronic delivery • Photocopy or fax Kuopio Conference 2004

20. CASS: Governance CASS Steering Group – for Directors • Acts as Project Board for the pilot • Responsible for strategic & planning matters • Makes proposals for development of CASS • Reports to full SCURL membership CASS Operations Group (COG) – for practitioners • Forum for discussion of operational issues • Reports to Steering group • Has no strategic function Kuopio Conference 2004

21. CASS: Staffing • NLS Inter- Lending Service staff • One new CASS assistant • Other staff involvement: from Estates to IT to shelving personnel • Internal NLS Project Manager • SCURL CASS Project Officer Kuopio Conference 2004

22. CASS: Money matters • A no-capital approach to pilot for SCURL • NLS aim for cost-neutral project • Inclusive rate per linear metre negotiated to include: storage; electronic & packet delivery; photocopy; fax; database, management & administration costs-but not physical delivery to home institution • Rate fixed for 5 years and space commitment by participating libraries Kuopio Conference 2004

23. CASS: Future roles? • Maximising space • Closer co-operation with NLS • Closer involvement in Scottish library & information provision • Funding opportunities • Contribution to a Scottish library & information strategy Kuopio Conference 2004

24. ‘Librarians know that old media die slowly, that the transitions are usually costly and awkward, and that they are responsible for maintaining content even if it is not of universal interest or may not make it to the next format’Joseph Rizzo ‘New Library World’ 2002 Kuopio Conference 2004

25. CASSCatherine Nicholson C.Nicholson@gcal.ac.ukSCURL http://scurl.ac.uk/ Kuopio Conference 2004