CDBG Disaster Recovery Appropriation # 2 Workshop Thursday, April 2, 2009

1. 3 CDBG Disaster Recovery Appropriation # 2 Workshop Thursday, April 2, 2009

4. DR2 Eligibility County qualified as disaster area in 2008: DR-1740, DR-1766, DR-1795 Project is vital to economic recovery of area Meet national objective of low to moderate income (LMI) 51%

6. Eligible Projects Wastewater & Drinking Water Economic Development Storm Drainage Community Development Emergency Services Downtown Revitalization For specific projects contact Community Liaison

8. Wastewater & Drinking Water Improvements • Approved projects with SRF and/or USDA-RD water and environmental programs • Non-Competitive • Applications accepted April 17th(subject to change) • 1 Original and 1 Copy • Projects/applications will be evaluated using the following criteria: • The importance of the project to post disaster recovery of the applicant; • The percentage of low-to-moderate income persons served; • The relative economic distress of the applicant.

9. Economic Development Programs • Non-Competitive • Applications accepted April 17th(subject to change) • 1 Original and 1 Copy • Projects/applications will be evaluated using the following criteria: • The importance of the project to post disaster recovery of the applicant; • The percentage of low-to-moderate income persons served.

10. Storm Drainage Improvements • Due June 12, 2009 • Awarded on July 31, 2009 • 1 Original and 3 Copies • Projects/applications will be evaluated using the following criteria: • The importance of the project to post disaster recovery of the applicant – 30%; • The percentage of low-to-moderate income persons served – 25%; • The percent of grant amount in relation to applicant’s annual budget – 15%; • The relative economic distress of the applicant – 15%; • Applicant ranking on the OCRA Rurality Index – 15%.

11. Community Development Programs • Due July 31, 2009 • Awarded on September 25, 2009 Includes Emergency Services & Downtown Revitalization • 1 Original and 3 Copies • Projects/applications will be evaluated using the following criteria: • The importance of the project to post disaster recovery of the applicant – 40%; • The percentage of low-to-moderate income persons served – 30%; • The percent of grant amount in relation to applicant’s annual budget – 5%; • The relative economic distress of the applicant -10%; • The rurality of the applicant – 15 %.

12. Grant Administration OCRA Certified Grant Administrator required. • May procure by small purchase method: • Must be $50,000 or less • Includes labor standards & Environmental Review if applicable • Must Contact 3 qualified sources to solicit quotes • Firm/Person must respond in writing • Quotes may be faxed, e-mailed, hand delivered or mailed • Respondents must be allowed 5 days minimum to respond • Must maintain records documenting date, time, & persons solicited/respondents

13. Grant Administration • General Administration • Two and one-half percent (2.5%) of Grant Amount • Environmental Review • $3,000 maximum • Labor Standards (based on Total Project Cost) • Up to $2,000,000 $5,000 • $2,000,001 - $5,000,000 $7,000 • $5,000,001 and up $9,000

14. General Information • May not be on the CDBG findings/ineligible list • CFF/PL grant limits do not apply • No required match • Actual grant amounts are determined on a case by case basis and the amount of assistance will be dependent upon the evaluation factors specific to each program

15. Project Description • Must include detailed description of project activities, including how it fits with the overall economic recovery efforts of the applicant. • Must match detailed budget • Must not include normal maintenance costs

16. Detailed Budget Pages CDBG OTHER

17. Income Surveys • Good for 6 years from original date of certification • Original Certification – January 2007 • Survey Expires – January 2013 • Responses are good for 6 years • MUST include signed certification letter and recertification (if applicable) • This is an exception for Disaster Recovery Only

18. Income Surveys • Grant Administrators should verify: • Service area (beneficiaries) match survey area • The survey properly completed • Community information • Proper # of responses • Consistency throughout the survey

19. Public Hearing/Resolution Documentation • Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. • Hearing MUST take place prior to application • Application Must Include: • Original Publishers Affidavit • Original/Signed Public Hearing Minutes • thoroughly document meeting • Authorization to Conduct Hearings (if applicable) • Original Sign-in Sheet • Original Resolutions

20. Compliance Status • Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

21. Post Award Deadlines • ER Deadline – two months • Publish locally • Submit documentation to OCRA • Bid Deadline – six months • IFB Notice (original) • Proof of Publication • Certified Bid Tabulation • ROF Deadline – eight months • See checklist on website • Do not start construction until you have received ROF (we will find out!)

22. Post Award Deadlines • Claims will not be processed until Grant Support has received the following documents: • Notice of Contract Award • Start of Construction Notice (do not submit until you have actually started construction) • Wage/Fringe Benefit Certifications

23. Grant Reporting Requirements • To Be Determined

24. Q&A

25. Contact OCRA Indiana Office of Community and Rural Affairs One North Capitol, Suite 600 Indianapolis, Indiana 46204 800.824.2476 www.ocra.IN.gov