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Power Up Your PowerPoint: Make It Accessible!

Learn how to make your PowerPoint presentations accessible by applying accessibility guidelines, using helpful tools, and following accessibility standards. Download the resource guide to get started.

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Power Up Your PowerPoint: Make It Accessible!

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  1. Power Up Your PowerPoint: Make It Accessible! Gina Catenazzo Email: gina.catenazzo@humber.ca LinkedIn: ginacatenazzo(www.linkedin.com/in/ginacatenazzo/) Twitter: @ginacatenazzo

  2. Learning Outcomes • Review accessibility guidelines and recommendations • Apply accessibility guidelines to a PowerPoint document. • Modify documents to comply with accessibility standards. • Use features in PowerPoint to make documents accessible, specifically the Accessibility Checker, Master Slides and Reading Order functions.

  3. Download link… http://bit.do/PowerUp-PP

  4. The Law • Accessibility for Ontarians with Disabilities (AODA) • Important dates 2020, 2021, 2025

  5. Accessibility Guidelines Web Content Accessibility Guidelines (WCAG) • World Wide Web Consortium (W3C) Accessibility Standards • International Web standards • Required to meet WCAG 2.0 Level AA

  6. Tell me about you… • Go to www.menti.com • Use code 33 11 79 What operating system do you use predominantly?

  7. Accessibility Guideline #1: Text Contrast Ratio • Colour contrast ratio: 4.5:1 for normal text and 3:1 for large text

  8. Amazing Tool #1: Colour Contrast Analyser by The Paciello Group

  9. Amazing Tool #1: Colour Contrast Analyser File Types

  10. Activity: Are These Accessible? Hello Hello Hello Hello Hello Hello

  11. Accessibility Guideline #2: Emphasizing Text • Emphasize text in bold • Do not depend on • italics • Underline • ALL CAPS • colour to differentiate text

  12. Text – Colour to Differientate

  13. Amazing Tools #2: Colour Blindness Simulators • Sim Daltonism- Colour Blindness Simulator (Mac only - app) • Color Blindness Simulator (website)

  14. Accessibility Guideline #3: Colour and Meaning • Do not use colour as the only way of conveying information or meaning • use colour + text and/or colour + shape (in images or graphs)

  15. Graphs and Charts Accessible Inaccessible Retrieved from http://accessibility.psu.edu/images/charts/

  16. Accessibility Guideline #4: Font Accessible Inaccessible? Inaccessible Video –Accessible Fonts, Font Size and Line Spacing in Microsoft Word

  17. Accessibility Guideline #5: Images • Alternative text – description of images, tables and diagrams • Alt text description should include details of the image, important content and function of the image • Add text description under the image if too long • Video - Adding Alt Text NatalyaBond / shutterstock.com

  18. Accessibility Guideline #6: Hyperlinks • Meaningful text on hyperlink; avoid generic text like “click here” • Video - Creating Accessible Links Inaccessible Please visit https://www.collegeofdietitians.org/home.aspx for more information. Click here for more information about The College of Dietitians. Accessible Please visit The College of Dietitians website for more information.

  19. PowerPoint Presentations Specifically • Avoid/minimize transitions and animations • Less is more • Give each slide a unique title • Use built in Slide Layouts and Master Slides • Videos - Creating PowerPoint Documents (Microsoft Series)

  20. PowerPoint Presentations - Demo • Accessibility Checker • Video – Accessibility Checker • Built in Slide Layouts and Master Slides • Video – Customize a Slide Master • Video – Create a new slide master and layouts • Reading Order • Make sure slide content can be read in the order you intended • Video – Reading Order

  21. Demo – Reading Order • This is demo text that you don’t need to read, but you can if you want to. • The dog said, “Bark!” • The cat said, “Meow.” NatalyaBond / shutterstock.com

  22. RESOURCES • Humber College: Making Accessible Media - Creating Word, PowerPoint and PDF documents • Webaim Colour Checker • Chrome Plugin ColourPick Eyedropper • Sim Daltonism - Colour Blindness Simulator (Mac only - app) • Colour Contrast Analyser – by Paciello Group • Color Blindness Simulator (website) • Colour Code Converter– convert RGB to HEX • Web Content Accessibility Guidelines (WCAG)

  23. Activity – Fix PowerPoint • Use Accessibility Checker to find issues. • Fix Issues with PowerPoint presentation. Be sure to use master slides. • Check Reading Order of the presentation.

  24. Works Cited Algonquin College Accessibility Resources (2017). Creating accessible documents. Retrieved from http://www.algonquincollege.com/accessibility-resources/accessible-education-tools/creating-accessible-documents/. Algonquin College (2013). How can I make my documents accessible? Retrieved from http://www.algonquincollege.com/accessibility-resources/files/2013/10/Accessibility_Chart.pdf?file=2013/10/Accessibility_Chart.pdf Armstrong, M. A. (2011). Small world: Crafting an inclusive classroom (No matter what you teach).Thought & Action, 51. CAST (2011). Universal Design for Learning guidelines version 2.0. Wakefield, MA: Author. CAST (2017). About Universal Design for Learning. Retrieved from http://www.cast.org/our-work/about-udl.html#.WQt5KGnytph CNIB (2017). Clear print accessibility guidelines. Retrieved from https://www.cnib.ca/sites/default/files/2018-07/CNIB%20Clear%20Print%20Guide.pdf Making Accessible Media (2017). Designing Accessible Documents and Presentations. Retrievedfrom http://www.humber.ca/makingaccessiblemedia/modules/05/11.html

  25. Works Cited Continued Ontario Human Rights Commission (n.d.). Appropriate accommodations. Retrieved from http://www.ohrc.on.ca/en/guidelines-accessible-education/appropriate-accommodation PennState Accessibility (n.d.) Charts & accessibility. Retrieved from http://accessibility.psu.edu/images/charts/ Queen’s University Accessibility Humber (n.d.). Accessible documents. Retrieved from http://queensu.ca/accessibility/how-info/accessible-documents UDL-IRN (2011) Critical elements of UDL in Instruction (Version 1.2). Lawrence, KS: Author. The original MITS Critical Elements are located at http://mits.cenmi.org/ Web Accessibility inititative (2018). How to Meet WCAG 2 (Quick Reference). Retrieved from https://www.w3.org/WAI/WCAG21/quickref/?versions=2.0 WebAIM (2017). Microsoft Word Creating Accessible Documents. Retrieved from https://webaim.org/techniques/word/

  26. THANK YOU.

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