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Recruitment Process

Recruitment Process. Postal Assistants/Sorting Assistant. Vacancy calculation. 50% of Posts filled by direct recruitment 50% of Posts filled through Departmental Promotion Revised only when posts are abolished or created. Postal Assistants/Sorting Assistant. Vacancy calculation….

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Recruitment Process

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  1. Recruitment Process

  2. Postal Assistants/Sorting Assistant • Vacancy calculation. • 50% of Posts filled by direct recruitment • 50% of Posts filled through Departmental Promotion • Revised only when posts are abolished or created

  3. Postal Assistants/Sorting Assistant • Vacancy calculation…. • Vacancies are worked out for each year • While working out vacancies, recruitment roster is referred • Direct recruitment and Promotion quota get 50 % of the vacancy each

  4. Postal Assistants/Sorting Assistant • Vacancy calculation…. • Vacancies include the following • Retirement (Superannuation/voluntary/invalid) • Promotion • Creation of new posts • Outward Rule – 38 transfers • Caused due to death/resignation • Repatriation to other Divisions/removal/dismissal etc. • 25% of total of (a to f) above

  5. New procedure for recruitment of PA/SA

  6. Postal Assistants/Sorting Assistant • The procedure, scheme and syllabus for the examination to fill up the posts of PA/SA by direct recruitment is applicable for the following posts: • PA in Post Offices • PA in SBCO • PA in CO/RO • PA in RLO • PA in MMS • PA in Foreign Post Organization • SA in Railway Mail Services

  7. Postal Assistants/Sorting Assistant The cost of Application Form Kit is Rs.25 and available through selected identified Post Offices. The examination fee is Rs.100. For candidates belonging to SC/ST, Physically handicapped and women category are exempted from examination fee.

  8. Postal Assistants/Sorting Assistant At the time of sending application form documents in support of educational qualification, age etc need not be enclosed. If any information is found to be false/incorrect at any stage of recruitment procedure, the candidature will stand rejected.

  9. Postal Assistants/Sorting Assistant • After declaration of results and before issue of appointment letter the Circles will be required to call for the documents for verification and thereafter issue offer of appointment. • In order to ensure transparency in selection process, at each stage the following is hosted in India post website by CMC Ltd. • Marks obtained in 10+2 or 12th examination • Marks obtained in Aptitude test • The list of candidates selected for appointment

  10. Postal Assistants/Sorting Assistant • A waiting list will be prepared to the extent of vacancies announced • Candidates in the waiting list is considered in case of selected candidates do not respond or refuse the offer of appointment • The names of candidates in the waiting list will not be announced. • The list is valid for 6 months and extendable by another 6 months or till next examination which ever is earlier

  11. Postal Assistants/Sorting Assistant The examination of GDS to fill up the vacancies, which remained unfilled after conduct of Departmental Examination, will also be held on the same date and time. Eligibility of GDS will be decided as per the provision made in this regard for them. The records received from M/S CMC shall be preserved by CO.

  12. Postal Assistants/Sorting Assistant • Eligibility. • Age: OC 18 to 27 years( Relaxation of 5 and 3 years for SC/ST and OBC respectively) • Education: 10 + 2 or 12th Std(excluding vocational streams) Min marks required 60% to OC, 45 % to SC/ST and 55% to OBC. • Other: Studied local language of the Postal Circle or Hindi as a subject at least In Matriculation or equivalent.

  13. Pattern of examination

  14. Postal Assistants/Sorting Assistant Examination will be conducted by M/S CMC Ltd, in various centers through out the country Candidates shall be subjected to an objective type Aptitude Test (Paper I) covering the topics detailed in the next slide. Those candidates who pass the Paper I are called for Paper II (Computer /Typing test)

  15. Topics for Paper I

  16. Topics for Paper I…. Duration of the Aptitude test is two hours The candidates are required to obtain marks as under for being considered for further selection process:

  17. Paper II • Duration 30 minutes ( 15 minutes each for Typing and Data Entry) • One passage of 450 words in English or 375 words in Hindi to be typed with a minimum speed of 30/25 words per minute • Data entry of some figures and letters each carrying equal marks • Test is qualifying nature with minimum of 40 % marks for OC, 33% for SC/ST and 37% for OBC

  18. Selection Process

  19. Postal Assistants/Sorting Assistant • All candidates belonging to various categories who have obtained following minimum marks in10 + 2 or 12th class shall be called for the Aptitude test: OC 60 % OBC 55 % SC/ST 45 % • No weightage of marks secured by the candidates in 10 + 2 or 12th class will be given while preparing the merit list

  20. Postal Assistants/Sorting Assistant Candidates numbering five times the number of vacancies in each category (OC, OBC, SC, ST) for each Circle shall be declared qualified for Computer Test based on the marks secured by them in the Aptitude test. The merit list shall be prepared on the basis of the marks obtained by the candidates in the Aptitude Test subject to the condition that they have qualified the Computer Test.

  21. Allocation of successful candidates

  22. Postal Assistants/Sorting Assistant A common merit list for the whole circle is prepared. Therefore the Circles while notifying the vacancies will indicate the Division wise vacancies and the candidates to indicate their preference for allocation to one or more than one Division in OMR application form.

  23. Postal Assistants/Sorting Assistant As per the merit list and availability of vacancy candidates will be allocated to Divisions. Those candidates who are not able to get the allocation as per their choice is allocated to the Divisions where the vacancies exist.

  24. Postal Assistants/Sorting Assistant Therefore the candidates will have to give an undertaking that in the event of not getting the post as per their choice are willing to accept appointment in any Division. Those who have not given any preference, it will be presumed that they have equal preference for all the Divisions. Appointment order issued by the Divisions Deputed for Training

  25. PA – Deptl Promotion Examination is conducted for 50% of vacancies Before notifying vacancies, roster for PA-Deptl Promotion will be referred Circle office issue notification for conducting examination Application called for from eligible officials

  26. PA – Deptl Promotion… • Eligibility • Age - No limit • No. of attempts - OC -8, SC/ST -10

  27. PA – Deptl Promotion… Circle nodal officer has to cause supply of application form kit to the candidates through Divisional Office according their requirements Forms to departmental employees made available free of cost (only one) Circle Nodal Officer collects application forms from Divisions and forward it to out sourced agency after verification

  28. PA – Deptl Promotion… Copy of list of application forwarded to out sourced agency is sent to Directorate Out sourced agency to conduct exam and supply merit list Selection list will be announced Deputed for training Unfilled vacancies will be notified to be filled from GDS

  29. PA Recruitment from GDS • Same procedure of Direct recruitment will be followed here also except the following: • Age OC 30y, SC/ST 35y, OBC 33y • Edn Qulfn 50% in 10+2 or 12th Standard • Service Min. 5 years as GDS • If the posts are not filled through GDS also, vacancies will be transferred for direct recruitment for the same year

  30. Recruitment to Inspector Posts Direct recruitment through SSC (33 1/3rd %) Promotion from PA/SA cadre through Departmental Competitive Exam ( 66 2/3rd %)

  31. Direct Recruitment of IP through SSC Directorate intimate the vacancy to SSC SSC conducts examination and intimates the Merit list to Directorate Directorate issues circle-wise allotment Circle office issues allotment order region-wise Regions will issue appointment order & depute them for training.

  32. Exercise 10.3.1

  33. Conducting Departmental Examinations

  34. Departmental Examination • Limited departmental competitive examination for: • PS Group ‘B’ • Inspector Posts • Senior Postmaster Examination • Postmaster Grade I Examination • Limited Deptl Competitive Examination for • PA/SA(LGO) • All the above examinations are conducted through the Outsourced agency M/s CMC Ltd

  35. Departmental Examination… • Examinations conducted by Circles in decentralized manner in respect of following: • Limited Departmental Competitive Examination(LGO) for promotion to MMS Assistants, Foreign Post Assistants, RLO Assistants, Stores Depot Assistants and PA CO/RO as per old syllabus & as per previous practice • Promotion of LDCs to Junior Accountants in PAOs • Postman examination • PO & RMS Accountant’s Examination • Confirmation Examination of PAs/SAs and other clerical cadres • Multi Tasking Staff Examination

  36. Departmental Promotion Committee (DPC)

  37. Process for conducting DPC Vacancies assessed considering the cases of Retirement, Promotion, Resignation, Death etc., Roster maintained for Promotion to be referred Calling for CR’s and Special Report

  38. Process for conducting DPC • Constituting DPC: • Chairman • Member Depends on the cadre to which promotion is being made • Member • ( one member should be SC/ST) • Issue region-wise allotment • Issue order of promotion

  39. Process for conducting DPC… • DPC will be conducted for the following cadre • IP to ASP • PM Grade II & III • LSG,HSG II & HSG I • SBCO Staff • All Circle office staff • All MACP – Departmental screening committee

  40. Rotational transfers of officials Postal Assistants, Postmasters, Inspectors, Assistant Superintendent of POs and Superintendent of POs are liable for rotational transfer once in four years Postmen and MTS will not, except for very special reasons be transferred from one place to another.

  41. Rotational transfers of officials Postal Assistants and Postmasters are transferred by Divisional Superintendents. Rotational transfer orders of Inspector of Post Offices, Assistant Superintendents, Superintendents of Post Offices are issued by RO/CO.

  42. Rotational transfers of officials • General principles for rotational transfer • Placing the officials in the choice stations may be considered in the overall context of administrative requirements and austerity measures • Inter – station transfers should be restricted to minimum in view of the austerity measures • Extension of tenure by one year except in the case of single handed SPMs will be considered by CO • Employees retiring within one year will be considered for retention. • In respect of Group A officers proposal of extension will be referred to Directorate by CO

  43. Exercise 10.3.2

  44. Reservation & concession - Post based roster

  45. Reservations & Concessions Introduction: The words you should familiar with.

  46. Post-based roster -principles Effective from 02.07.1997 Reservation to the extent of percentage prescribed Number of points shall be equal to number of posts At the end of roster ‘squeezing’ is done Separate roster for each mode of recruitment Points in roster are expanded or contracted

  47. Post-based roster -principles Reservation in a year not to exceed 50% except for SC/ST/OBC backlog Backlog will lapse if combined representation by DR/DP achieved Roster to run on the principle of replacement (in an ideal situation) Excess/short adjusted in subsequent appointments

  48. Post-based roster -principles Persons belonging to reserved category recruited on merit adjusted against UR points De-reservation allowed only in promotion Exchange between SC/ST not allowed Officials transferred under R 37 or 38 to be adjusted against roster points No roster for ad-hoc appointment Roster is not confidential

  49. Percentage in reservation

  50. Regional Recruitment

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