Introduction

1. University Training ProgramAdministrator’s ForumJanuary 8, 2019Ken Liddle, Chief Compliance OfficerThis Presentation and FAQ is available at https://rucompliance.rice.edu/training

2. Introduction • Training serves an important purpose in any organization as it informs individuals about expectations and responsibilities. • There are also additional legal and regulatory requirements related to training which Rice must meet. • The goal of the new University Training Program is to provide required trainings in a coordinated and predictable manner, carefully managing the time burden, with incentives for completion. • This program is focused on the core university training, and will not include job specific trainings • All trainings will be in one Canvas course, can be completed in any order, and are accessible with your Rice net id.

3. The Trainings • All faculty and staff will complete these trainings every other Spring (and upon hire) • In future cycles, trainings will be updated as appropriate • Content owners create and update content, and are contact for questions on that training • Compliance tracks completion and manages communication • Additionally, Compliance will manage tracking/communication for two other trainings: • Clery Act Campus Security Authorities (developed by RUPD) • Title IX Coordinators and Adjudicators (developed by Compliance and EEO)

4. Communication • February 18, 2019 kick off email to all faculty and staff • Email will include link to Canvas modules, and link to FAQs • Deadline for completion of all three is April 19, 2019 • Compliance will send targeted reminders on April 1, 15, 29 and May 13 • Report to Deans, Directors, and VPs on April 15 and 29 • Report to Deans, Directors, and VPs with copy to Provost and President on May 6, and May 14. • Other Communications • Program will be presented at Faculty Senate meeting January 30, 2019 • Upon request, Compliance can meet with any group or individual to provide information or answer questions • Resource webpage (contains presentation and FAQs) • https://rucompliance.rice.edu/training

5. Completion Incentives Individuals who do not complete training before May 15 (ie before the April 19 deadline or during a one month grace period) will not be eligible for a salary raise on July 1. Completion means completing all three trainings, or providing supervisor and compliance a valid extension request (e.g. FMLA, military leave)

6. Important Note for Campus Security Authorities • Individuals who are designated as “Campus Security Authorities” (CSA) under the Clery Act will have one additional training to meet the requirements of the Clery Act and Title IX • This includes many individuals in RUPD, Title IX, athletics (directors and coaches), magisters/resident advisors, and student activities • For more information see Rice Policy 844 Clery Act Compliance. • CSA’s will receive a second email informing them of this requirement. All other tracking/communication will be the same. • When a CSA logs into Canvas they will see four modules (instead of three).

7. Consultation Plan • October • Executive Compliance Committee discussion • Discussions with content providers and other stakeholders • November • Discuss with Provost, President. and at leadership Working Group (Nov 2) • Discuss with Deans’ Council (Nov 29) • December • Discuss with Speaker/Deputy of Faculty Senate (Dec 4) • Discuss with full Compliance Committee (Dec 19) • January • Present at Administrator's Forum (Jan 7) • Pilot training by Compliance Committee (inc Executive), Provost, and President (this will count towards individual completion) • Present at Faculty Senate Meeting (Jan 30) • February • Kick off email on the 18th • Present at School/Department meetings (as requested).

8. Questions FAQ at: https://rucompliance.rice.edu/training or Ken Liddle KLiddle@rice.edu 713-348-2287