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Hospital Events Calendar. Introducing the launch of the Hospital Events Calendar!. How do you directly benefit from using the Hospital Events Calendar?. You will receive support in planning and implementing your event in a timely and efficient manner.
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Hospital Events Calendar Introducing the launch of the Hospital Events Calendar!
How do you directly benefit from using the Hospital Events Calendar? • You will receive support in planning and implementing your event in a timely and efficient manner
Why did we implement an events planning calendar? • Individuals/departments plan their events in a silo; other departments may be affected by these events creating a draw on resources or conflicts in events • Support staff receive last minute requests • Event organizers are stressed because they are missing supports
Support staff trying to carry the weight of too many or last minute requests • Event organizer under duress because supports are not in place in a timely and efficient manner
What other benefits are there from using the calendar? • Promotes interdepartmental and organizational communication • Allows support staff to plan resources required to assist with events • This is a tool for the end user to receive assistance in planning a departmental or facility wide event
When will it be available? • It is available now! • See instruction manual
Where is it located? • It is directly on your desktop! • It’s as simple as opening Outlook and creating a meeting request!
Who can use it? • Anyone in the Hospital who has access to Outlook can use it
What types of events should go into the calendar? • Anything where you are planning to promote awareness hospital wide such as: National recognition days or weeks, examples: Earth Day, National Nursing Week, Health and Safety Week, Hospital Walk/Run, etc., or any other type of education event where you might require support. • Anything you are planning within your department only, such as a staff luncheon or BBQ, or a patient event. • Even if you’re not sure whether an event you are planning might impact any other area, you can still use the calendar – someone else might identify an area of support.
What happens after I create an event in the calendar? • The events calendar and your calendar will be populated with the event • Anyone who has access to the calendar can view events • You can request access to the calendar by emailing the Information Systems Helpdesk • An email automatically goes to Building Management Services (BMS) • BMS will review your requirements and assist you in planning your event • You will receive an automatic response email with an event planning checklist
Thank you for using the Hospital Events Calendar! • Please use the list below as a checklist/guideline in planning your event. • Event organizer: • Event start time: • Event end time: • Do you need assistance from any of the following support departments: Information Systems, Environmental Services, Distribution, Communications, Risk Management, Health and Safety, Education, JCI, etc. • Do you require catering for your event? Please email the following to Building Management Services: • Do you require tables and/or chairs? How many? Where? • What time for set up/take down? • Do you require any other equipment for your event? • Do you require access to any spaces? Where? • If you have any further questions, please email: BuildingManagementServices@nbrhc.on.ca Thank you, Building Management and Facilities Services
