Budget Update: Mid-Year Review and Budget Calendar

1. Budget Update:Mid-Year Review and Budget Calendar Mary Simon, Sr. Director Budget Planning and Development March 4, 2014

2. AGENDA • Trend - Paying Semester Credit Hours (SCH) • Year over Year – FALL and SPRING Comparison • Tuition and Student Fee Revenue Projections • Revenue Projections and Assumptions (Mid Year FY 2014 and Budget 2015) • Expense Budgets • Permanent Position Funding • 2015 Budget Planning Calendar • Training Classes for DEFINE – BUD Document Preparation • Update on Hyperion for Budget 2016 • Q&A

3. (SCH in thousands) Trend - Paying Semester Credit Hours 728.0 714.3 713.6 693.1 667.7

4. Year over Year - Paying SCHFALL and SPRING comparison

5. Tuition and Student Fee Revenue Projections ($000) Note: Forecast based on PAYING SCH Certified FALL, Pre-Certified SPRING and Budget SUMMER

6. Revenue Projections & AssumptionsMid Year FY 2014 and Budget 2015 • Methodology: • Revenue projections are based on Paying SCH and/or student headcount(i.e. Mandatory fee projections). • Paying SCH Total 667,702 based on Certified FALL 13, Pre-Certified SPRING 14 and Budgeted SUMMER 14 • Incidental Fee projections are based on current year trend data and extrapolations • Full Year Forecast FY 2014 • Forecasted Revenue Projections were provided to Fee Administrators & Area Reps. • Budget reductions in current year were recorded for Mandatory and Incidental Fees due to lower than expected revenues • Budget 2015 • Tuition and Mandatory Fee Budgets will be based on current Forecast levels of Paying SCH 667,702 • Incidental Fee Budgets recommendations were provided and based on current Forecast levels • Any deviations to projections will need to be discussed and approved by Sr. Budget Director prior to departmental submissions

7. Expense Budgets - Status Quo Budgets E&G (14 accts) + 19-7 accounts funded with Designated TUITION • Status Quo Base Budgets • Departmental Operating budget preparation assumes no new money, i.e. ‘same base budgets’ • BUD process begins before budget planning is complete • University Strategic Resource Planning Council will review budget recommendations in Spring pending tuition and fee proposal and other revenue projections • Budget Office will update budgets for new funds awarded and any possible required reductionsException: Budgets funded by fees will be coordinated with areas if estimates are further modified.

8. Budget Permanent Position FundingPre-Planning Salary Review Reports • Budget Office provided salary review reports on February 5th via Rowdy Space similar to previous years. • Reports were provided to assist in validating budgeted positions and the permanent funding requiring permanent transfers • Permanent positions (filled or vacant) will load from HRMS assignments based on updated salary rates. • Position attributes (i.e., % time, % distribution, etc.) are used to calculate budget dollars from HRMS ‘Budgetary Funding FY13-14’. • Review details of Base Salary and loaded permanent positions in BUD Documents for completeness. • Any permanent transfers and HRMS Budgetary Funding processed before 2/28/14 will be reflected in BUD Documents

9. 2015 Budget Planning Calendar

10. Training ScheduleDEFINE - BUD Document Preparation • Refer to Budget Website for Budget Training information and training handouts: http://utsa.edu/financialaffairs/Budget/

11. Update on Hyperion for Budget 2016Public Sector Planning & Budgeting (PSPB) • Hyperion-Public Sector Planning & Budgeting (PSPB) will replace the DEFINE-BUD for developing the FY15-16 Annual Operating Budget.   • Hyperion-PSPB receives and sends information between PeopleSoft FMS and HCM on a periodic basis.  This planning tool is a flexible web and Microsoft Office based planning application. • Hyperion PSBP has pre-built position planning models, combined with sophisticated planning and budgeting process management features used for planning, budgeting and forecasting. • Project is running concurrently with PeopleSoft and being tested by Budget Planning and Development Office.  A user test group of 50 participants has been established and expected to take place closer to rolling out Hyperion-PSPB next year

12. Any Questions?