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MUHSD CAHSEE Training 2013-2014

MUHSD CAHSEE Training 2013-2014. Site Test Coordinators Responsibilities prior to test administration…. Attends district training for school site coordinators Read the responsibilities and procedures in the “District and Test Site Coordinator’s Manual”

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MUHSD CAHSEE Training 2013-2014

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  1. MUHSD CAHSEE Training2013-2014

  2. Site Test CoordinatorsResponsibilities prior to test administration…. • Attends district training for school site coordinators • Read the responsibilities and procedures in the “District and Test Site Coordinator’s Manual” • Train all examiners, proctors & scribes at school site assisting with CAHSEE administration • Sends signed Test Security Agreement and Affidavits to district coordinator prior to material pick-up • Inform parents, students and teachers about testing schedule • Inform teachers regarding their students’ attendance at the testing session

  3. And more…. • Contacts district test coordinator immediately with any concerns and questions related to testing, security breaches, etc. • Collect signed Test Security Affidavits from anyone having access to test materials (i.e. custodians, clerical support) • Organize, implement and supervise all activities to conduct testing at the school site • Pick-up materials from District Test Coordinator on designated date • Check sequence numbers of site shipment on boxes (i.e. 1 of 10) • Inventory all materials within 24-hours of receipt and inform of discrepancies • Use Test Site Security Tracking Form

  4. Site Training of Examiners & Proctors -- • Responsibilities, security of materials, logistics, etc. • Information about students who have accommodations/modifications in EIP or 504 plan • Directions for Administration - Special Test Versions manual • Verification of student’s identity on day of test • Distribution of test materials • Assistance with directions • Administration of the test • Procedures for completing score codes and special coding for students using accommodations and/or modifications • Collecting of and accounting for materials at beginning and end of test • Procedures for returning test materials at end of each test day

  5. Per CDE – AB2 signed 07/28/09 • CAHSEE Change to California Education Code for students with Disabilities • Beginning with the Class of 2010 eligible students would be exempt from passing the CAHSEE exam • DISTRICT’S DIRECTIONS • Students who have an individualized education program (IEP) or Section 50r Plan will continue to take the CAHSEE exam.

  6. Step 1 – Run CAHSEE Status Report Step 2 – Run keep statement Step 3 – Run Skip statement (skip inactive school 996 and students that are on certificate of completion LIST STU IDN CSE LAC STU.ID STU.LN STU.FN STU.CID STU.BD STU.GR STU.SP STU.U2 STU.U5 STU.QT STU.LF STU.HL STU.ETH STU.RC1 STU.PED LAC.USS LAC.PR LAC.RD1 CSE.DI CSE.U1 CSE.U2 CSE.U3 CSE.U4 CSE.U5 CSE.U6 CSE.U7 CSE.GP CSE.TSE IF STU.QT # " " CSE Table – Associated with Special Education Students CSE-U3 Mods CSE-U8 Accom Test over Mult-days CSE-U4 Mod ELA Audio CD CSE-U9 Accom Word Processor disabled CSE-U5 Mod Math Calculator CSE-U10 Braille CSE-U6 Accom Math Audio CSE-U11 Scribe CSE-U& Large Print

  7. Be prepared for emergency situations, restroom passes, etc. • Document testing incidents and potential test security breaches • If applicable, complete Test Administration Incident Report Form and/or Test Security Breach Report Form • Ensure compliance with all test administration procedures • Administration Reminders • No scratch paper allowed – students can work out problems in test booklet • All responses must be recorded with a No. 2 pencil • Give pre-id’d answer document to correct students; verify name and birthdate if duplicate names • One answer document per student

  8. Test Security • Only those employees who are directly involved in the administration of the test shall have access to the test materials. • Materials must be picked up on day of test administration and returned upon completion of the exam (same day). • Must be kept in a secure, locked storage area at all times when they are not in use. • Must be protected from loss, theft, or reproduction in any medium. • All test booklets are bar-coded and assigned to sites • Anyone with access to test materials must have a signed Test Security Affidavit on file with the District Testing Coordinator prior to test administration.

  9. Test Security continued • Arrangement of testing locations • Effort should be made to have students facing the same direction and spaced at least four feet from center of desk. • Educational posters/literature in the room that may assist students in the test should be covered up or taken down before the CAHSEE administration. • All responses to be recorded with no. 2 pencil.

  10. Timing -- Approximate Working Time

  11. Exam Content • Day 1: English-Language Arts (ELA) • 79 multiple choice questions and 1 essay question matched to the California ELA academic content standards. • The ELA examination will be administered on Tuesday in two separate sessions (Session 1 and 2) contained in the same booklet. Students must complete session 1 before moving on to Session 2. No student within an exam location can be read the instructions for or begin Session 2 if any student is still working on Session 1. • Day 2: Mathematics • 92 multiple-choice questions matched to the California mathematics academic content standards. • The Math examination will be administered on Wednesday in two separate sessions (Session 1 and 2) contained in the same booklet; session 2 is sealed to keep students from working ahead. Students must complete Session 1 before moving on to Session 2. No student within an exam location can be read the instructions for or begin Session 2 if any student is still working on Session 1.

  12. Answer documents – (p. 30-33) • Only one answer document per student is to be used. Be sure that the pre-identified document is for the correct student. • Only the student whose name is printed on a Pre-ID document can use it. • Check students answer documents while monitoring to ensure they have signed their booklet, answer document, bubbled in test book serial number and version, etc. • All responses to be recorded with no. 2 pencil • A scribe must transcribe answers, including the essay, onto a regular answer document for students who use large-print or Braille booklets. • ONLY the district or test site coordinator may produce an enlarge version of the answer document by photocopying it if required for a student.

  13. P. 62

  14. P. 63

  15. Step 1 – Run CAHSEE Status Report Step 2 – Run keep statement Step 3 – Run Skip statement (skip inactive school 996 and students that are on certificate of completion LIST STU IDN CSE LAC STU.ID STU.LN STU.FN STU.CID STU.BD STU.GR STU.SP STU.U2 STU.U5 STU.QT STU.LF STU.HL STU.ETH STU.RC1 STU.PED LAC.USS LAC.PR LAC.RD1 CSE.DI CSE.U1 CSE.U2 CSE.U3 CSE.U4 CSE.U5 CSE.U6 CSE.U7 CSE.GP CSE.TSE IF STU.QT # " "

  16. Again, No scratch paper – students may use the white space in their test books or the designated areas in the answer document. • Students are not allowed to use calculators, except if it is noted on their IEP. • Nothing on desks during the test administration, including food or drink. • Students should not have cell phones out at any time during the test or listen to music. • Students should not have cell phones out at any time during the test or listen to music. • Student’s Backpacks, etc. - All backpacks and/or bags of any sort shall be placed in the front of the classroom. • Per CDE - Students are to sit quietly with nothing on their desk once they have completed the test if any student is still being tested and/or if all test materials have not been collected and secured.

  17. Test Examiners/Proctors responsibilities - • Review and become familiar with testing procedures prior to testing. • Review and follow all test security procedures. • Follow test administration instructions. • Read the scripts word-for-word. May clarify directions for any student. • Verify the identity of the students through the use of photo-identification or positive recognition by an employee of the district. • Actively monitor students to be sure they are on the right section, on task and marking answer document correctly. • .

  18. Examiners/Proctors - check answer documents and test booklets for student’s signature and complete version/serial number of test while monitoring to assure correct student and test. • Test examiners and proctors can not answer questions related to clarifying test subject matter. • Prior to the test, examiners should reiterate the importance of the test, it is an “untimed” test, etc. • If the student wishes to keep working, the test examiner must allow the student to do so and arrange for the student to be escorted to a different room. • Students absent for Session 1 of ELA cannot go back and take Session 2 (same for math).

  19. Grade 12 students, including those who are 5th and 6th year seniors, are eligible to take the CAHSEE 5 times during the year • Adult students are eligible to take the CAHSEE three (3) times during the year • Grade 11 students are eligible to take the CAHSEE twice during the year (November and March) • Grade 10 students are eligible to take the CAHSEE once – March census administration.

  20. Check that score code is complete for every answer document

  21. CAHSEE, STAR and PFT • CAHSEE November administration – • All materials (scorable and non-scorable) to be returned NO LATER then 4:00 p.m. on Thursday, October 3 • Training for STAR, EAP and PFT tentatively scheduled for 1st Week in February • STAR, CMA, CAPA, STS and EAP Test Materials Order for each School Site must be received by District Test Coordinator no later than Wednesday, November 13, 2013 if needed. • PFT Test Window – For 2013-14 will conclude on 03/30/2014 • ALL Physical Education Department members must be trained and every grade 9 student tested • District Coordinator will provide list of important dates for ordering and returning of ALL tests by October 25, 2013

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