Code 300 Overview Code 300.1: Directorate Resources Office

1. Code 300 OverviewCode 300.1: Directorate Resources Office Name: Jane Langan Title: Resource Manager Tel: 301-286-6582 Email: Jane.E.Langan@nasa.gov

2. Organization • Jane Langan, Directorate Resources Manager. Phone number 301-286-6545 • Marilyn Mitchell, Financial Manager – responsible for NCAS & AM&O funding. Telephone number 301-286-8687 • Renee McCaskill, Resources Analyst – responsible for the Safety and Mission Assurance (SMA) MASCII and Cost, Inc. contracts. Telephone number 301-286-7189 • Patricia Hettenhouser, Resources Analyst – responsible for Code 350, EDI and BANDA contracts, workforce planning. Telephone number 301-286-8372 • Jeannie Raymond, Business Support Assistant – responsible for supplies, P-card, PACC tasks. Telephone number 301-286-0738 • John Regan/PAAC, Resources Support – responsible for SMA funded efforts, labor tracking, workforce planning. Telephone number 301-286-9892

3. Organization Continued: • Mary Cooper/PAAC, Resources Support - responsible for travel and Purchase request initiation and tracking. Telephone number 301-286-3223 • Katie Heffner/PAAC, Project Support Specialist - Responsible for space planning, telephone moves, LIST updates, monitors and updates AIS system, Pre-MSR reports and package. Telephone number 301-286-5120

4. Organization Charter Purpose of the Resources Office The Directorate Resources Office develops and executes the Directorate resources policies, plans and procedures as directed by the Center Chief Financial Officer and internal Directorate leaders.  The Office is responsible for coordinating with the appropriate functional managers to ensure compliance with policies and application of new techniques for effective utilization of resources.

5. Major Responsibilities • Budget Formulation • Budget Execution • Procurement • Space Management • Facilities Utilization Review Board • Workforce Management • Human Capital Support • Directorate Diversity support activities • Other committees, teams and staff support functions

6. Budget Formulation and Execution (Formulation) • Code 300 receives funding from several different sources • CM&O funding is received from the Center. Nancy Abell, the GSFC Associate Director, manages CM&O funding • AM&O funding is received primarily from NASA’s Office of Safety and Mission Assurance. • In addition, AM&O funds are received from NASA’s Office of the Chief Engineer, via Code 500, for Technical Standards support. • Code 300 is allocated funding, in terms of hours, on the NCAS and the DCMA contract. • GSFC R&D projects provide funding as well.

7. Budget Formulation and Execution (Formulation) • Center Management and Operations is further broken into 3 categories • SMA Technical Capabilities • Funds labor for the Directorate office, Division and branch heads, as well as support personnel such as resources, institutional support, IT, etc. • Funds travel as described above. • Funds procurements that support all SMA overhead functions that can’t be associated with an R&D Direct Project. • Institutional Administration • Funds labor and travel for RAO and Code 350 Industrial Hygiene personnel. • Funds procurements; Cost, Inc and EDI for Industrial Hygiene activities fall under here. • Institutional Operational Safety • Funds travel and labor for occupational safety employees in Code 350 plus labor required for mishap boards. • Funds procurements for occupational safety contractors (BANDA and EDI) as well as supplies, materials and necessary equipment

8. Budget Formulation and Execution (Formulation) • Center Management and Operations (CM&O) PPBE-13 is now underway. • Code 300 CM&O requirements were submitted to the Center/Code 150. Code 300 provided an in-guide budget as well as a number of overguides to continue on-going necessary functions. • Integration team will decide meet, review and prioritize the CM&O overguides, and make a recommendation to the Center’s Associate Director. • Agency Management and Operations (AM&O) PPBE-13 • All proposals reviewed by Director of Code 300 • Proposals due to NASA HQ on 4/22 • NCAS/DCMA PPBE-13 • Hours submitted to HQ. SMD will review Center requests and will provide feedback in the mid-to-late summer. • Project PPBE-13 • Code 300 personnel work directly with the project they support to develop their requirements.

9. Budget Formulation and Execution (Execution) • Obligation and Cost phasing plans are developed each year for CM&O and AM&O funds, based upon approved guidelines. • Plans are developed on a monthly and cumulative to date basis. • Monthly, actual obligations and costs for the month and cumulative to date data are compared against the plan. • Analyze date (obligations, costs, 533s, projections) to determine if funding is adequate or priorities need to be adjusted. • Meet with Division Heads or Branch Heads to review financial status. • Prepare and present financial charts for pre-MSR. (labor, travel, procurements)

10. AM&O, NCAS/DCMA and R&D Project Funding • AM&O OSMA funding consists of: • Delegated Programs: NASA Electronics Parts and Packaging Program, managed by Mike Sampson; Workmanship, managed by Jeannette Plant. • The Enhanced Flight Termination System Command Upgrade and the Autonomous Flight Safety System are managed by Code 300. • AM&O Office of the Chief Engineer funds Technical Standards, managed by George Alcorn • Code 300 funding from the Science Mission Directorate provides auditing support on the NCAS contract, managed by Glenn, and on the DCMA contract, managed at HQ. • GSFC R&D projects fund labor, travel and procurements for activities directly tied to an individual project. • CSO salary and travel not included

11. Other Responsibilities • Space • Directorate Space Representative. Responsible for moves, finding furniture, LIST updates, floor plans, Code 300 space list, telephone moves • Facility Utilization Review Board • Center level board to review GSFC facilities requirements that meet the Center and NASA strategic and core capability needs, allocating available resources to optimally meet GSFC’s program and institutional needs. • Workforce Planning • Perform integrated workforce planning in order to ensure the alignment of human resources with the Agency's strategic goals and in order to optimize the makeup and utilization of the Agency's human resources. • FY11 Workforce exercise in process. Every Civil Servant and contractor will be planned to a specific project or activity. • Other duties as assigned.