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Tech It Up a Notch: Conquer Your Inbox with Gmail

Tech It Up a Notch: Conquer Your Inbox with Gmail. Brian Roemen Lead Tech & Owner, Backpack Tactics, LLC. Where did this presentation come from?. MAP TechWorks , a program of MAP for Nonprofits, is devoted to helping nonprofits use technology to unleash mission.

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Tech It Up a Notch: Conquer Your Inbox with Gmail

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  1. Tech It Up a Notch: Conquer Your Inbox with Gmail

  2. Brian RoemenLead Tech & Owner, Backpack Tactics, LLC

  3. Where did this presentation come from? • MAP TechWorks, a program of MAP for Nonprofits, is devoted to helping nonprofits use technology to unleash mission. • Our "Tech It Up a Notch" series is designed to help nonprofit staff learn about and discuss technology to increase knowledge, and help people feel more comfortable talking about technology together. • Learn more at MAPTechWorks.org

  4. Overview • Gmail’s layout and appearance • email composition • reading processing email efficiently • the power of search • labels • filters • keyboard shortcuts • extra tips, tricks, and tools

  5. Gmail’s layout and appearance • layout/arrangement of the home page • remove “webclips” and ads (Ad Blocker for Gmail) • display scaling • visual themes • various inbox arrangements

  6. Gmail’s layout and appearance

  7. email composition • Four views • the “pop-up” window (default) • the “foreground” window • in its own tab (ctrl+click) • in its own window (shift+click)

  8. reading processing email efficiently • “inbox zero”: the inbox is a to-do list • “touch it once”: decide immediately • the decision: 4 possible actions per email • 1. ditch it • 2. do it now • 3. delegate it • 4. defer it • Gmail tools that help: threading and archiving

  9. the power of search • “Search. Don’t sort.” • advanced searching

  10. labels • use labels to categorize email (for things that are difficult to search for) • (some label examples: receipts, fundraiser event, networking, resource, business, personal, vacation) • color-code your labels

  11. filters • Make Gmail organize your email for you!

  12. keyboard shortcuts • Typing is faster than mousing! • To turn this on: Settings> General > Keyboard Shortcuts • For more, see Google’s entire list

  13. extra tips, tricks, and tools • “Undo send” your Gmail: a 30-second grace period on all sent mail • Boomerang for Gmail: schedule your message sending and receiving • how to set Google as default mail handler

  14. Thanks! Brian RoemenLead Tech & Owner, Backpack Tactics, LLC

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