Using Microsoft Visio (VISIO) to create room diagrams for your Facility… “THE BASICS”

1. Using Microsoft Visio (VISIO) to create room diagrams for your Facility… “THE BASICS” Shared by David Shaw Assistant Director for Student Activities Facilities University of Louisville djshaw01@louisville.edu Using Microsoft Visio (VISIO) to create room diagrams for your Facility… “THE BASICS”

2. How did I get here today? I was looking for an inexpensive and practical way to create room diagrams. I had used MS Visio to create organizational charts I decided to try my hand at creating room diagrams

3. At the 2007 ACUI Conference In Atlanta I asked many colleagues if they had tried using Visio to create room diagrams Most did not know what Visio was… let alone what it was capable of… At that point I made up my mind to share the little that I knew with you in 2008

4. Creating a Room Template • Measure the dimensions of the room • Basic Layout = empty room • Begin layout with the walls • Add doors and windows • Include non-movable features

5. Things to consider… • What scale size? • How much detail? • Who will be using the drawings? • Accuracy – the smaller the room… the more important • Create a Key for symbols

6. Create the Base Room Template

7. Protect Your Templates From Unintentional Changes Go to “Edit” and then “Select All” Go to “Format” and then select “Protection” Many choices here… I usually select… “Aspect ratio” & “From deletion” Selections can always be undone!

8. Sample Room Template

9. Sample Room Dimensions

10. Sample Room Electrical

11. Sample Event Layout

12. Close-up of Layout

13. Types of Room Details (non-movable) • Microphone Jacks • Power Outlets • Data Ports • PC connections • Data Projector • Light Switches • Other ??? • Doors & Windows • Projection Screen • Dry Erase Boards • Chalk Boards • Bulletin Boards • Thermostat • Duress Alarms

14. Types of Furniture / Details (movable) • Movable Partitions • Portable Projection Screen • Pipe & Drape • Trash Cans • Lounge Furniture • Plants & Flowers • Other ?? • Chairs • Tables • Podium / Lectern • Audio / Video • Staging / Stairs • Staffing Positions • Bus Trays

15. You Can Create Table / Chair Clusters • 48” Round SICO with 6 to 4 chairs • 60” Round Palmer Snyder Woody with 10 to 6 chairs • 8’ x 30” Virco Gator with 10 to 6 chairs • 6’ x 30” Mity Lite with 10 to 6 chairs

16. Sample Event Layout

17. Let’s Create This Room On Visio - Together • Measure the dimensions of the room • Basic Layout = empty room • Begin layout with the walls • Add doors and windows • Include non-movable features

18. Types of Room Details (non-movable) • Microphone Jacks • Power Outlets • Data Ports • PC connections • Data Projector • Light Switches • Other ??? • Doors & Windows • Projection Screen • Dry Erase Boards • Chalk Boards • Bulletin Boards • Thermostat • Duress Alarms

19. Types of Furniture / Details (movable) • Movable Partitions • Portable Projection Screen • Pipe & Drape • Trash Cans • Lounge Furniture • Plants & Flowers • Other ?? • Chairs • Tables • Podium / Lectern • Audio / Video • Staging / Stairs • Staffing Positions • Bus Trays

20. The Beginning Steps in VISIO • Open Visio • Select “File” then “New” • Choose Drawing Type… • “Building Plan” • “Floor Plan (US Units)” • Under “Shapes” • Under “Walls, Shell and Structure (US Units) – • Select “Room” • Drag “Room” onto the Desktop

21. Continued - Steps in VISIO • Note: the markings on the rulers and drag the corner • of the room until “Room” is close to it’s actual size • This is when you want to adjust the scale of the room • so that it fits well on your page • Select “File” then “Page Setup” • Select “Drawing Scale” Tab • “Pre-Defined Scale” as Architectural • Select appropriate scale… (i.e. ¼”=1’ 0”) • Drag a door onto the room and orientate it properly • Zoom in on the size of room and locate door. • Adjust door size and placement

22. Continued - Steps in VISIO • Adjust the walls so that they are exact • Add room details • Lock the template and save it as a unique name • Add furniture / shapes • Have fun trying different things

23. Creating and Working with Shapes • Under “Shapes” • Under “Search for Shapes” • Type items you are searching for (i.e. tables, chairs) • Select and drag Item onto the desktop • You can use guide lines to create straight rows • If you create a shape with multiple parts • (i.e. tables and chairs) lock the grouping & aspect

24. Continued: Creating and Working with Shapes • Under “Shapes” • Save your favorites as My Shapes • Default location for favorites is: • “C:\Documents and Settings\username\My Documents\My Shapes”

25. Now Let’s Work • In MS Visio to Create • this Room Together

26. Helpful Links • http://www.microsoft.com/downloads • Search …Visio 2003 Sample: 20 Sample Diagrams • While using Visio… • Search Office Online for “Event Planner” • http://www.mvps.org/visio/3rdparty.htm • This lists sites of hard to find Visio stencils, Visio templates and Visio drawings that have been found on the web • ranging from free to thousands of dollars. • http://www.microsoft.com/ • Search for… “Create an office layout” • Search for… “Create a floor plan”

27. Using Microsoft Visio (VISIO) to create room diagrams for your Facility… “THE BASICS” Shared by David Shaw Assistant Director for Student Activities Facilities University of Louisville djshaw01@louisville.edu Using Microsoft Visio (VISIO) to create room diagrams for your Facility… “THE BASICS”