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Print Security in a Mobile Environment

Print Security in a Mobile Environment. Presented by United Business Technologies Steve Moss, Major Account Executive Jesse Goldstein, Major Account Executive. Mobile Printing. Scanning and Printing Credentials. “jsmith” ******. 1234. Username & password. PIN code.

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Print Security in a Mobile Environment

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  1. Print Security in a Mobile Environment • Presented by United Business Technologies • Steve Moss, Major Account Executive • Jesse Goldstein, Major Account Executive Mobile Printing

  2. Scanning and Printing Credentials “jsmith” ****** 1234 Username & password PIN code Canon U.S.A., Inc.

  3. “Follow Me” Scanning Through Authentication • Unlimited Dynamic “Connectors” (configurable without programming) • Allows to request and send info to/from several external systems within the same workflow • Can quickly and cheaply automate a very wide range of capture processes Identify user Present workflows Cleanup Scan Straighten Request from DB Query User Stephanie’s processing workflow (one of 8 HR workflows on her company’s server. Accessible to Stephanie from any of her company’s MFPs) Release device Human Resources Change format Compress OCR Write to DB Send email Send Folder

  4. Scanning Consolidated Scanning Workflow Canon U.S.A., Inc.

  5. What Happens Without Secure Printing? Prints are laying on the tray for all to see Sometimes for hours What are the consequences? • Information is compromised • Confidentiality obligations are not fulfilled • What are the consequences of that? • Loss of your job • Loss of trust • Legal implications Canon U.S.A., Inc.

  6. Secure Printing Process Print job is held on the server uniFLOW Server or Remote Print Server User prints a document Canon U.S.A., Inc.

  7. Secure Printing Process Print job is held on the server uniFLOW Server or Remote Print Server User walks to any MFD on the network Canon U.S.A., Inc.

  8. Secure Printing Process • Job Queue User can see the secure jobs waiting for them on any device they go to. Buttons on the bottom of the UI are configurable by customer All devices can have the same look and feel Canon U.S.A., Inc.

  9. Secure Printing Process • Job Preview User can see the job information such as number of pages, double sided and also a preview of the first page of the document Thumbnail helps you to identify the right document ! Thumbnail preview requires Job Conversion Instance Only on MEAP enabled devices Canon U.S.A., Inc.

  10. Secure Printing Process • Finishing Options User can change the printing output options of the job at the device panel, including double sided, the number of copies and the page range to print No problems if you forgot – make it duplex and stapled now! U/I will dynamically display available device options Only on MEAP enabled devices Canon U.S.A., Inc.

  11. Secure Printing Process • Additional Document Options Device LCD Panel Color device w/ Finishing B&W device w/o any Finishing Canon U.S.A., Inc.

  12. Today's corporate users Professionals carry more work content than ever on their mobile devices: 1. Emails, spreadsheet attachments, PDF attachments, & Word attachments 2. PDFs stored in Apps (e.g. iBooks) 3. PDFs, Word docs, spreadsheets stored on the Cloud 4. Downloaded data from corporate databases (billing system, ordering system, reporting system, etc… 5. Documents written on the mobile device Canon U.S.A., Inc.

  13. Mobile Printing Users Perception & Problems PC Content = Mobile Content Mobile devices: • Carry content around – Efficient! • Make notes on the fly – Efficient! • Printing – Not Possible, Not Seamless, Not Efficient!!! • Need mobile printing to be EASY – same as PC ! • Want to pick up my mobile print from ANY device! • Need mobile printing to be Secure! Canon U.S.A., Inc.

  14. Mobile Content an IT perspective IT Managers Perception & Problems How do I enable and manage mobile Printing in my organization? • for Company Staff: • Support for Internal Printing • Support for traveling mobile workers • for Guests, Visitors, Vendors, etc…: • Securely, without access to my local network • With full control over costs • Restricting device functions (like email, color print, etc…) • Without additional management overhead for IT Canon U.S.A., Inc.

  15. Solutions for a Mobile Environment The basic mobile printing products simply focus only on the user’s ability to print a job e.g.. send a job via email to a printer or AirPrint – one dimensional solution Other products focus on the owner of the printing equipment: • Security - Who do I want to allow to print via mobile? • Management - How will I charge for the print jobs? • Reports - Track and generate usage reports • How will I integrate it into my already managed print environment? Canon U.S.A., Inc.

  16. Types of Mobile Printing- eMail Mobile Printing What is email Printing? Unlike AirPrint, email printing allows anyone to print from anywhere to any device Simply create an email address eg: print@company.com Send/Forward all Mobile Print jobs to this email address Canon U.S.A., Inc.

  17. Types of Mobile Printing- Example 1 – Employee printing Email is sent to the mobile printing solution server Email Server • Mobile printing recognizes registered user by email address • And deletes all unrecognized email addresses “user@company.com” sends an email with a Word file attachment to print@company.com • “user” identifies self at any device and releases print job uF Server PCL or PS Kit Mobile user… anywhere Company network .

  18. Mobile Printing Key Advantages Efficiency: Same email address for all users and all printers Same experience at device as with printing from PC Can send PDF or Office files Separate Email Body and Attachments into separate files Can release form any printer Security: Email domains can be restricted (allow @company.com only) All identities are centrally controlled and managed by uniFLOW server Job is held in the secure print queue for release on any printer Cost Control: All printing information is stored in the database for complete reporting Canon U.S.A., Inc.

  19. Market Dynamics

  20. InfoTrends 2012 Analysis Is printing from mobile devices ready to take-off? - InfoTrends 2012Analysis Canon U.S.A., Inc.

  21. Some more data from InfoTrends Canon U.S.A., Inc.

  22. …but, why is mobile printing a challenge? No actual need to print, as viewing on the phone is okay! I don’t know how to print from my mobile phone No access to a printer or printer is not supported Not all files I need to print are supported Well, it’s just too hard!!! My phone is too old Canon U.S.A., Inc.

  23. Mobile Printing – Definitions • On-the-go printing • Office printing • Cloud-based printing • SOHO printing Canon U.S.A., Inc.

  24. Mobile Printing Product Positioning Cloud Printing Office Printing Solution • Server-basedMobile Printing& Scanning • Complete output management, including mobile printing and scanning with access to the cloud • Cloud-basedMobile Printing • Email print (forward email) from mobile device with output to Canon MFP • Any mobile device with email capabilities • Cloud-basedPrinting& Scanning • Direct connection between Canon MFP and cloud services • Google Docs • MS SharePoint Online • Peer-to-PeerMobile Printing& Scanning • Direct communication between mobile device and Canon MFP • iOS devices • BlackBerrysmartphones • Peer-to-PeerMobilePrinting • Direct printing to Canon MFP & SFP • iOS devices • Android devices (TBD) On-the-go Customers’ Requirement .

  25. .

  26. About Direct Print And Scan For Mobile • Peer-to-peer (server-less) mobile solution, which provides mobile print and scan functionality for iPhone® and iPads®, and BlackBerry® smartphones Send Scan Jobs from Canon MFP to Mobile Device Send Print Jobs from Mobile Device to Canon MFP .

  27. Functionality • Direct Print and Scan for Mobile allows users to do the following: • Print email body, email attachments, pdf, txt, tiff, and jpg files from their mobile devices • Scan documents to their mobile devices • Print photos from their photo album on their mobile devices • Provide email support – email option to send out files from mobile device(whether they were scanned in, or already on mobile device) .

  28. DPSM – Customer Scenarios • Where will DPSM fit? • SMB offices • Corporate offices

  29. DPSM – Quick Review What did we learn about DPSM? • It's an easy peer-to-peer mobile print and scan solution • It's an office and on-the-go solution • It works with iPhones, iPads, and BlackBerry smartphones • iOS 4.3 – 5.1 • BlackBerry OS 5 & OS 6 • Supports most commonly printed file types • PDFs • Photo and image files • Email body (BlackBerry only) and email attachments • Requirements: • iPhone, iPad, or BlackBerry smartphone • DPSM MEAP application on Canon imageRUNNER ADVANCE (with either Direct print kit or PS kit) • Will fit in: • SMB offices • Corporate offices

  30. Mobile Printing Release date: TBD Canon U.S.A., Inc.

  31. About Mobile Printing • NO COST!!! Only mobile application and Wi-Fi are required • Server-less, and MEAP application is NOT required • Supported file types: • Image and Photo files (JPEG, GIF, BMP, PNG, TIFF) • Adobe PDF • Web pages (HTML) • iWorks (Pages, Numbers, Keynote) • Platform support / Schedule (SUBJECT TO CHANGE) • Apple iOS: • Android: TBD • BlackBerry: No support Canon U.S.A., Inc.

  32. Mobile Printing – Quick Review What did we learn about Mobile Printing? • It's a peer-to-peer mobile print solution • It is an office and on-the-go solution • No application required • It works with iPhonesand iPads • iOS 5.1 and above • Supports most commonly printed file types • PDFs , Photo and image files & web pages • Requirements: • iPhone or iPad & a Canon device • Will fit in: • SMB offices • Corporate offices $$ = No Cost

  33. Canon Mobile Printing vs. Canon DPSM Great for RFP responses! Canon U.S.A., Inc.

  34. Mobile Printing Secure – Managed – Configurable Canon U.S.A., Inc.

  35. Submitting a print job… • Users can send a job to print from any device • Send a job as an email attachment • Print directly from iPhone/iPad using AirPrint (native app) • Android app will be released very soon Canon U.S.A., Inc.

  36. Benefits / Summary Canon U.S.A., Inc.

  37. Managed & Configurable Mobile Printing Mobile printing as integral part of... • Current network security • Device access security • Print accounting and budgeting • Reporting • Suitable for any kind of business operation (SMB, Educational , Legal, Financial, Large Enterprise, Medical , etc) With minimum IT overhead and without re-educating staff UNIQUE! Canon U.S.A., Inc.

  38. Any Questions? Canon U.S.A., Inc.

  39. Thank you very much for your time today! Canon U.S.A., Inc.

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