ALTERNATIVE STANDARDIZED READING ASSESSMENT

1. ALTERNATIVE STANDARDIZED READING ASSESSMENT Spring 2011ScreencastTraining Session Program Guide: http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

2. What is the Alternative Standardized Reading Assessment (ASRA)? • An assessment that complies with the established criteria of the Florida’s public school student progression law. • Students must demonstrate reading proficiency as required by Section 1008.25, Florida Statute. • Students may take the ASRA only one time during this administration window. • Offered the last two weeks of school. Pgs. 1 and 3

3. Ways to Demonstrate Reading Mastery for Grade 3 Promotion • Spring 2011 FCAT 2.0 Reading test or, • Spring 2011 Grade 3 Portfolio or, • Spring 2011 Alternative Standardized Reading Assessment or, • Summer 2011 Alternative Assessment for Grade 3 Promotion or, • Fall 2011 Grade 3 Mid-Year Promotion Pg. 1

4. Students To Be Tested • Students who scored in Level 1 on the Grade 3 Spring 2011 FCAT 2.0 Reading test. • Students who are new to M-DCPS or did not participate in the Grade 3 Spring 2011 FCAT Reading 2.0 test. • Students who have not met any of the state’s other “good cause” criteria. • Students recommended for promotion based on the Grade 3 Reading Student Portfolio may test, pending final approval. Pg. 3

5. Schedule of Activities • May 16-19: Delivery of ASRA materials to schools. View screencast training for test chairpersons. • May 19: Fax Screencast Verification Form to Student Assessment & Educational Testing at 305-995-7522. • May 20: Distribute parent letters as soon as eligible students are identified. • May 23-June 6: Administration of the ASRA to eligible Grade 3 students. Scan via Edusoft and print student list. Pg. 2 and Appendix E

6. Schedule of Activities, Cont’d • June 9: Schools hand deliver all test materials to TDC. Fax a written account of any security issues issue to SAET at 305-995-7522. Schools update ISIS to reflect approved promotions. Pg. 2

7. Accommodations • Accommodations must be provided to: • Students with disabilities (SWD) who have current IEPs • Students with current Section 504 plans • English language learners (ELLs), Levels 1-4 • Test MUST NOT be read to students Pgs. 3 - 5

8. Accommodations Students with Disabilities and Section 504 • Flexible Setting • Flexible Timing • Recording of Answers • Flexible Presentation • Revised Format (call TDC to request) Pgs. 4 - 5

9. Accommodations English Language Learners (ELLs) • Flexible Setting • Flexible Timing • Assistance in Heritage Language • Dictionary Pgs. 3 - 4

10. Receiving and Preparing Materials for Testing • All schools will receive one Directions For Administration (DFA) for every 20 test booklets. • Verify counts of testing materials received using the Packing Slip and Return Form*located in Box #1. • Report missing materials immediately to TDC at 305-995-3743. • Contact TDC for additional materials, if needed. • Securely store all test materials. *Keep this form and use to return materials. Pg. 5

11. Testing Materials • Test Booklet • The Complete Battery, which contains the Reading Comprehension subtest. • Test Booklets are consumable, so students will marks answers directly in the booklets. • Edusoft Answer Sheet • Print answer sheets for eligible students. • The 7 digit M-DCPS student ID must be hand gridded . • Student name must be written at the top of the answer sheet. • Transcribe student responses once the assessment is complete. Pgs. 5 – 8

12. Sample Edusoft Answer Sheet Student Name Student ID Begin here

13. Training School Test Administrators and Proctors • Carefully select test administrators/proctors • Training should include: • Students to be tested • School’s testing schedule • Adhering to the Directions For Administration (DFA) • Test Timing and subtest to administer • Providing accommodations • Ensuring optimal testing conditions • Test invalidations Pgs. 7 - 8

14. Distribution & Tracking of Materials • Test booklets are secure materials but do not include security numbers. • Inventory materials on receipt and report discrepancies immediately to the Test Distribution Center at 305-995-3743. • Use Teacher Count Sheets to account for test materials distributed to test administrators. • Test administrators must report discrepancies in counts to test chairperson. • Monitor to ensure procedures are being followed in each testing room. Pgs. 7 and 22

15. Administering the Test • Maintain security procedures. • Morning administration is recommended. • If a test is invalidated, there is no other opportunity or test that can be given in place of this assessment. Pgs. 8 - 9

16. Important ASRA Test Administration Information *Both parts must be completed to receive a score. Pg. 8

17. Absences and Invalidations Pgs. 9 - 10 and 21 • Record student name on Record of Absences, Exemptions, and Invalidations Form. • Make-up sessions can be given any day during the testing window. In the event of an invalidation of a group of students, call SAET, at 305-995-7520, immediately.

18. Damaged Test Booklet or Answer Sheet Procedures • Transfer all student identification information and student responses onto a new answer sheet and shred the damaged document. • Verify that all transferred information has been correctly gridded and process for scoring. • Test booklets that become soiled due to illness should be reported to SAET at 305-995-7520 and securely destroyed at the school site. • Write “DAMAGED” across the front of a test booklet which is torn or written on and return it to the TDC as directed. Pg. 10

19. Scanning Answer Sheets and Printing Results • Answer sheets will be scanned via Edusoft. • Only the ASRA designee will have access to the ASRA Edusoft folder. • Print a student list from each scanning session, showing each student’s number correct score. • A student must obtain a raw score of 22 or higher in order to be considered for promotion. • At the end of the testing window, the District will provide a listing of student results to each school. Please, verify that all students tested at your school are included. Pg. 10

20. Returning Testing Materials Place the originals of the following completed forms in a return envelope, in Box 1 and retain copies for your records. TDC Packing Slip and Return Form All Record of Absences, Exemptions, and Invalidations forms All Teacher Count Sheets School Procedural Checklist Pgs. 11 and 23

21. Sample TDC Packing Slip and Return Form Complete this portion to return materials.

22. REMINDERS Complete the ASRA Screencast Verification Form and fax to SAET at 305-995-7522 for training validation. Pg. 29

23. Sources of Information • Administration of the ASRA Ms. Mayda Cabeza, Director I mcabeza@dadeschools.net, or 305-995-7520 • Request materials/Return materials Ms.Magaly Hernandez, Supervisor I 305-995-3743 • Edusoft Ms. Thomasena Johnson-Hudson (Edusoft) 305-995-2438 Thomasenajohnsonhudson@hmco.com Ms. Michelle Cole (Edusoft) 305-995-1915 MichelleCole@hmco.com Ms. Linda Trupia, District Supervisor (M-DCPS) 305-995-3061 ltrupia@dadeschools.net Pg. 29