Ohio College Application Month - Site Coordinator Training Webinar

1. Ohio College Application MonthOctober – November 2017 Site Coordinator Training Webinar More information: www.ohiohighered.org/ocam Registration to become a host site: www.ohiohighered.org/college-application-month/site-coordinators

2. What is the American College Application Campaign (ACAC)? Mission: To ensure that all students, particularly first generation students from low-income families, participate and complete a postsecondary education in order to obtain a job that pays livable wages.

4. Host Site Responsibilities (High Schools) Complete the site information page and return to ODHE. Register to be a host site. Host a single day or multi-day event during the school day open for all seniors– with a focus on engaging first-generation, low-income and other students who may otherwise not apply to college Form a school team comprised of staff and community members to help with the event Student Pre-Application Data Collection Sheet is available to collect postsecondary information before the event. Student completes with information needed to complete the application. Engage the local community, families, and others through volunteer opportunities, information letters, and advertising the program Require participating students to complete the OCAM survey after completing the application Follow-up with students to ensure applications submitted are complete – transcripts, college entrance exam scores, essays if requested, letters of recommendation are submitted, as well as the FAFSA application. Complete the site survey by December 15th and return to ODHE. Results will be compiled into state report and sent to ACAC.

5. Host Site Responsibilities (Career Centers, Colleges & P16) Complete the site information page and return to ODHE. Register to be a host site. Host a single day or multi-day event during the school day open for all seniors– with a focus on engaging first-generation, low-income and other students who may otherwise not apply to college Contact regional partners to join you at the event (postsecondary education, P16) Consider waiving the application fee for each institution (check with your partners) Form a team comprised of staff and community members to help with the event Student Pre-Application Data Collection Sheet is available to collect postsecondary information before the event. Student completes with information needed to complete the application. (Link on website) Engage the local community, families, and others through volunteer opportunities, information letters, and advertising the program Require participating students to complete the OCAM survey after completing the application Ask high school partners to follow-up with students to ensure applications submitted are complete – transcripts, college entrance exam scores, essays if requested, letters of recommendation are submitted, as well as the FAFSA application.

7. Planning and Communicating for OCAM Communication is crucial. It is important for your school to communicate OCAM opportunity to students, their families, and your local community. Newsletters, mayoral proclamations, phone messages, etc. Volunteers are essential. Consider a three step program: OCAM (Oct-Nov. 15th)Application to postsecondary institution FAFSA completion (October 1-check out http://formyourfuture.org/ & http://www.fafsahelpoh.org/) and 3. College Signing/Decision Day (spring event)

8. Site Coordinator Resources and Materials Site Coordinator Manual (3 parts: Before, During and After campaign) Includes an Implementation Timeline to guide you as you plan for your OCAM event Site Coordinator Checklist (to include): Pre-Event Preparation: First Steps Communicate Opportunity to Students, Their Families, and the Local Community Prepare Students for Your College Application Week Implement School-Wide Activities to Build Awareness and Enthusiasm Get Volunteers Involved to Assist with the Event Hold a College Application Event Post-Event Follow-Up CAM Student Checklist Pre-Application Data Collection Sheet for students (Available on website) Engage Your Community Tips on how to engage your school, community, and students to volunteer and participate in OCAM

9. Promoting Your Event: Before Before Your Event College Application Worksheet Application Fee Waivers "Ask Me!" Signs Information Letters Phone Blasts Sample Press Release Mayoral Proclamation Other Pre-Event Activities

10. Promoting Your Event: During During your College Application Program Ask Me! Button, Badges, Stickers Volunteer Tasks Student Instructions for Day of Event College Application Sign-Out Sheet Reminders and Recognition “What’s Next” Handout Reminders for FAFSA Completion

11. Promoting Your Event: After After your College Application Week Program Volunteer Thank-You Letters Post-Event Press Releases Understanding Financial Aid Award Letters College Signing Day in Spring Other Follow-Up Activities Sending information to ODHE for your site

12. Volunteer Support Who to recruit? What will volunteers be required to do? How can volunteers sign up? https://www.ohiohighered.org/content/ohio_college_application_month_volunteers

13. Connect with ACAC Join conversations on social media using #WhyApply #Iapplied Sept. 22 -- #Why Apply Day ACAC on Facebook: AmericanCAN ACAC on Twitter: @American_CAC Subscribe to ACAC newsletter: www.acenet.edu/news-room/Pages/ACAC-Stay-In-Touch.aspx Pre-College and Career Readiness Curriculum for Students and their Families www.acenet.edu/acac (under resources) Contact: Joni Webb Petschauer jpetschauer@acenet.edu 252-241-5593

14. Regional Experts • Heather Sands – Eastern Ohio hsands@mccf.org • Maureen Heintz – Western Ohio mheintz@cycyouth.org • Kelly Garrett – Central & Southern Ohio kgarrett@mcspresidents.org • Deanna Jarvis or Cathy Graham – Northern Ohio djarvis@collegenowgc.org or CGraham@collegenowgc.org

15. ODHE Contacts Dr. Brenda Haas, Associate Vice-Chancellor P-16 bhaas@highered.ohio.gov Becky Harr, Administrative Assistant rharr@highered.ohio.gov Sahra Ahmed, Academic Affairs Intern SAhmed@highered.ohio.gov

16. Questions and Discussion