Word Tutorial 1 Creating and Editing a Document

Word Tutorial 1Creating and Editing a Document

Objectives • Create and save a document • Enter text and correct errors as you type • Use AutoComplete and AutoCorrect • Select text and move the insertion point • Undo and redo actions • Adjust paragraph spacing, line spacing, and margins • Preview and print a document • Create an envelope New Perspectives on Microsoft Word 2013

Objectives • Open an existing document • Use the Spelling and Grammar task panes • Change page orientation, font, font color, and font size • Apply text effects and align text • Copy formatting with the Format Painter • Insert a paragraph border and shading • Delete, insert, and edit a photo • Use Word Help New Perspectives on Microsoft Word 2013

Overview of the Word Window New Perspectives on Microsoft Word 2013

Starting Word • To start Word: • Display the Windows Start screen • Click the Word 2013 tile • Click Blank document • Backstage view provides access to various screens with commands that allow you to manage files and Word options New Perspectives on Microsoft Word 2013

Working in Touch Mode • In Touch Mode, extra space around the buttons on the ribbon allows your finger to tap the specific button you need New Perspectives on Microsoft Word 2013

Working in Touch Mode • To switch between Touch and Mouse Mode: • On the Quick Access Toolbar, click the Customize Quick Access Toolbar button to open the menu • On the menu, click Touch/Mouse Mode • On the Quick Access Toolbar, click the Touch/Mouse Mode • On the menu, click Touch • On the Quick Access Toolbar, click the Touch/Mouse Mode button, and then click Mouse • Click the Customize Quick Access Toolbar button, and then click Touch/Mouse Mode to deselect it New Perspectives on Microsoft Word 2013

Setting Up the Word Window • To set up your Word window • Click the Maximize button in the upper-right corner if Word does not fill the entire screen • On the ribbon, click the VIEW tab • In the Show group, click the Ruler check box if necessary to turn on the Ruler • In the Zoom group, click the Zoom button, type the desired zoom percentage, and click OK • On the status bar, click the Print Layout button to select it, if necessary New Perspectives on Microsoft Word 2013

Nonprinting Characters • Nonprinting characters provide a visual representation of details you might otherwise miss, such as the (¶) paragraph or (•) space • To verify that nonprinting characters are displayed: • On the ribbon, click the HOME tab • The Show/Hide ¶ button in the Paragraph group should be highlighted in blue, indicating that it is selected New Perspectives on Microsoft Word 2013

Saving a Document • On the Quick Access Toolbar, click the Save button • Click Computer, if necessary, and then click the Browse button • Navigate to the desired location • Click the File name box, and then type your filename over the default filename, “Doc1” • Click the Save button New Perspectives on Microsoft Word 2013

Completed Block Style Letter New Perspectives on Microsoft Word 2013

Entering Text • Word’s AutoComplete feature automatically inserts dates and other regularly used items • To insert the date: • Begin typing the month and ScreenTips will appear • Press Enter to accept the ScreenTip suggestions New Perspectives on Microsoft Word 2013

Entering Text • To insert the inside address: • Type the addressee’s name, street address, and city, state, and zip code, pressing Enter after each New Perspectives on Microsoft Word 2013

Entering Text • To enter the salutation and the body of the letter: • Address the letter and press Enter • Begin typing the letter, pressing the spacebar between sentences and Enter at the end of paragraphs • To save your work, click the Save button on the Quick Access Toolbar New Perspectives on Microsoft Word 2013

Hyperlinks • A hyperlink is text or a graphic you can click to jump to another file or to somewhere else in the same file • The two most common types of hyperlinks are: • An email hyperlink, which you can click to open an email message to the recipient specified by the hyperlink • A web hyperlink, which opens a webpage in a browser New Perspectives on Microsoft Word 2013

Typing and Removing a Hyperlink • Hyperlinks are useful in documents that you plan to distribute electronically • In printed documents, blue font and underlines can be distracting • To enter an email address hyperlink: • Type the email address • Press the spacebar or Enter key; Word converts the email address to a hyperlink with blue font and an underline • To remove a hyperlink, right-click on the hyperlink and then click Remove Hyperlink New Perspectives on Microsoft Word 2013

Shortcut Menu and Mini Toolbar • You can right-click items in the Word window to display a shortcut menu • The Mini toolbar also appears when you right-click or select text, giving you access often used formatting New Perspectives on Microsoft Word 2013

Using the Undo and Redo Commands • To undo (or reverse) the last thing you did in a document, you can click the Undo button on the Quick Access Toolbar • To restore your original change, the Redo button reverses the action of the Undo button (or redoes the undo) New Perspectives on Microsoft Word 2013

Moving the Insertion Point New Perspectives on Microsoft Word 2013

Correcting Errors as You Type • If you notice a typing error as soon as you make it, you can press the Backspace or Delete keys • AutoCorrect automatically corrects common typing errors, such as typing “adn” for “and” • Word draws your attention to potential errors by marking them with wavy underlines. • A wavy red line appears beneath words with no match in Word’s dictionary • Misused words, punctuation errors, problems with possessives and plurals, and grammatical errors are marked with a wavy blue underline New Perspectives on Microsoft Word 2013

Errors Marked in a Document New Perspectives on Microsoft Word 2013

Correcting Spelling Errors • Right-click the misspelled word • Select the correct spelling from the shortcut menu New Perspectives on Microsoft Word 2013

Proofreading a Finished Document • After a document is typed, it needs to be proofread from start to finish • Correct all spelling and grammar errors • Remove all incorrect error indicators (such as those on people’s names) by right-clicking on the word or words in question and choosing Ignore Once or Ignore All New Perspectives on Microsoft Word 2013

Paragraph and Line Spacing • Paragraph spacing is the space that appears directly above and below a paragraph • A paragraph can be a group of words that is many lines long, a single word, or even a blank line • A point is 1/72 of an inch • Line spacing space between lines of text within a paragraph • Line spacing 1.0 is single-spacing • Line spacing 2.0 is double-spacing • Line spacing 1.08 is the default spacing New Perspectives on Microsoft Word 2013

Paragraph and Line Spacing • To adjust paragraph and line spacing, use the Line and Paragraph Spacing button in the Paragraph group on the HOME tab and choose a preset line spacing option or choose to Add Space Before Paragraph or Remove Space After Paragraph New Perspectives on Microsoft Word 2013

Manual Line Break • A manual line break, also called a soft return, moves the insertion point to a new line without starting a new paragraph • To enter a manual line break: • Move the insertion point to the end of a line • Press the Shift + Enter keys New Perspectives on Microsoft Word 2013

Methods for Selecting Text New Perspectives on Microsoft Word 2013

Adjusting the Margins • Check the document’s margins by changing the Zoom level to display the entire page • On the ribbon, click View • In the Zoom group, click the One Page button New Perspectives on Microsoft Word 2013

Adjusting the Margins • On the Ribbon, click the PAGE LAYOUT tab • In the Page Setup group, click the Margins button • Select the desired predefined margin options from the Margins gallery New Perspectives on Microsoft Word 2013

Adjusting the Margins • Use the Page Setup dialog box to customize the margins New Perspectives on Microsoft Word 2013

Previewing and Printing a Document • To avoid wasting paper and time, you should preview your document in Backstage view • Click the FILE tab to display Backstage view, and then click the Print in the navigation bar • Review the document • If you notice an error, click the Back button at the top of the navigation bar to return to the document • If the document is correct and the printer is on and has paper, click the Print button New Perspectives on Microsoft Word 2013

Previewing and Printing a Document New Perspectives on Microsoft Word 2013

Creating an Envelope • Preformatted files are called templates • There are templates to create a formatted envelope or you can create one on your own in a new, blank document • To create a new document for the envelope: • Click the FILE tab and then click New in the navigation bar • Click Blank document New Perspectives on Microsoft Word 2013

Creating an Envelope New Perspectives on Microsoft Word 2013

Creating an Envelope • To create an envelope: • On the ribbon, click the MAILINGS tab • In the Create group, click the Envelopes button • On the Envelopes tab, type a new address or edit the existing one • Type a return address; if you are using preprinted stationery, click the Omit check box • To print the envelope, insert an envelope in your printer, and then click the Print button; to store the envelope along with the rest of the document, click the Add to Document button New Perspectives on Microsoft Word 2013

Creating an Envelope • Depending on how your computer is set up, you might see an address in the Return address box New Perspectives on Microsoft Word 2013

Overview of Formatting a Document New Perspectives on Microsoft Word 2013

Overview ofFormatting a Document New Perspectives on Microsoft Word 2013

Opening an Existing Document • To open an existing document: • On the ribbon, click the FILE tab to open Backstage view • Click Open in the navigation bar • Click Computer, and then click the Browse button • Navigate to the location of the existing file, select the file, and click Open New Perspectives on Microsoft Word 2013

Opening an Existing Document • To save an open document with a new name • On the ribbon, click the FILE tab • In the navigation bar in Backstage view, click Save As • In the Save As dialog box, click in the File name box, delete the existing name, and key in the new name • Verify that the file location is correct or navigate to the correct location • Click the Save button New Perspectives on Microsoft Word 2013

Grammar Settings • To customize the grammar settings: • Click the FILE tab, and then click Options in the navigation bar • In the left pane, click Proofing, and then click the Settings button • Scroll down in the Grammar Settings dialog box to display all the check boxes under “Grammar,” New Perspectives on Microsoft Word 2013

Grammar Settings Dialog Box New Perspectives on Microsoft Word 2013

Spelling and Grammar Task Panes • On the ribbon, click the REVIEW tab • In the Proofing group, click the Spelling & Grammar button New Perspectives on Microsoft Word 2013

Spelling and Grammar Task Panes • In the Spelling task pane, review the suggestions for possible corrections to the word flagged as an error; choose to: • Change or Change All • Ignore or Ignore All • Add, to add the word as spelled in the document to the Word dictionary • Click Resume to continue reviewing the document • Click OK to close the dialog box when the check is complete New Perspectives on Microsoft Word 2013

Changing Page Orientation • The document’s orientation is its width versus its height • In portrait orientation the page is taller than it is wide • In landscape orientation the page is wider than it is tall • To change page orientation: • On the ribbon, click the PAGE LAYOUT tab • In the Page Setup group, click the Orientation button, and then click Landscape or Portrait New Perspectives on Microsoft Word 2013

Changing the Font and Font Size • To change the font and font size: • Select the text you want to format; the Font box in the Font group displays the name of the font applied to the selected text • The word “Body” by the font name indicates that the font is intended for formatting body text. Body text is ordinary text, as opposed to titles or headings. New Perspectives on Microsoft Word 2013

Changing the Font and Font Size • In the Font group on the HOME tab, click the Font arrow; a list of available fonts appears • Live Preview shows the results that would occur if you clicked the option you are pointing to. New Perspectives on Microsoft Word 2013

Applying Text Effects • Text effects are special visual enhancements • To apply text effects: • Select the text to change • In the Font group on the HOME tab, click the Text Effects and Typography button; a gallery appears • A gallery is a menu or grid that shows a visual representation of the options available when you click a button New Perspectives on Microsoft Word 2013

Applying Text Effects New Perspectives on Microsoft Word 2013

Word Tutorial 1 Creating and Editing a Document