Bill Maaske CIO AZ Secretary of State www.azsos.gov/pa

1. Bill Maaske CIO AZ Secretary of State www.azsos.gov/pa Arizona Secretary of State

2. Arizona Digital Signatures • History • State Agency law passed in late 90’s (41-132) • Uniform Electronic Transactions Act (UETA) law passed in 2000 (44-7001) • Electronic Notary law passed in 2000 (41-351) • Secretary of State is Policy Authority for State • Approve Certificate Authorities • Approve use of digital signatures • Work with GITA on State policy • Certify & issue Electronic Notaries Arizona Secretary of State

3. Arizona Digital Signature • Secretary of State’s role as Policy Authority • “Accept and approve for use, electronic and digital signatures that comply with 41-132, for documents filed with and by all state agencies, boards and commissions.” • “In consultation with the government information technology agency, the department of administration and the state treasurer, the secretary of state shall adopt rules pursuant to chapter 6 of this title establishing policies and procedures for the use of electronic and digital signatures by all state agencies, boards and commissions for documents filed with and by all state agencies, boards and commissions.” Arizona Secretary of State

4. Arizona Digital Signatures • State’s Definition of Digital Signature • "An electronic signature shall be unique to the person using it, shall be capable of reliable verification and shall be linked to a record in a manner so that if the record is changed the electronic signature is invalidated." Arizona Secretary of State

5. Arizona Digital Signatures • Types of digital signature policies: • PKI (Public Key Infrastructure) • PGP (Pretty Good Privacy) • Signature Dynamics • Usually biometric based without certificate • Others… • PIN/Password authentication, etc. Arizona Secretary of State

6. Arizona Digital Signatures • AZ’s Use of Digital Signatures • Mostly small projects using PKI • Adoption has been slow • Only encryption & signing is defined • Need end-to-end standards for • Documents • Verification & Invalidating documents • Transports • Storage , retrieval and archiving Arizona Secretary of State

7. Arizona Digital Signatures • Electronic Notary • AZ has extensive laws governing E-Notary • Notaries electronically notarize documents • Intended mostly for large bulk filers • Mortgage & Loan industries • The Secretary of State issues E-Notary certs • No signer electronic signature at this time • Signer must appear before notary Arizona Secretary of State

8. Arizona Digital Signatures • Electronic Notary • Currently in pilot project • National Notary Association • Maricopa County • Several mortgage & loan filers • Goal of mid-summer implementation Arizona Secretary of State

9. Arizona Digital Signature • E-Notary: How it Works • Notaries are IDed, bonded & certified by SOS • SOS creates notary account on web portal • Notary pays fees & accesses portal • Notary downloads digital notary certificate • Notary uses agreed upon format to file e-notary documents with filing agency Arizona Secretary of State

10. Arizona Digital Signature • Lessons Learned • Identify legal needs for digital signature • Often authentication is more practical • Control the certificate policy & CA • Anyone can get a certificate • How do you know proper procedure was followed? • End user certificates require administration Arizona Secretary of State

11. Arizona Digital Signatures • The next year in digital signatures… • Interest is really growing • Establish a government certificate portal • Certify more certificate authorities • Promote use of digital signatures in government • Examine digital signature statutes & rules • Work with multiple agencies to adopt digital signatures Arizona Secretary of State

12. Arizona Digital Signatures • More Information • SOS Policy Authority Web Site • www.azsos.gov/pa • Bill Maaske – CIO AZ Secretary of State • bmaaske@azsos.gov • (602) 542-6170 Arizona Secretary of State