TimeControl

1. TimeControl Enterprise timekeeping... …for project environments

2. HMS Software • Founded in 1983 • First custom timesheet system in 1983 • Experts in Project Management • Full service organization including: • Products • Training both in house and on-site • Technical Support from our Montreal or Toronto offices • Consulting services • Software publishers of TimeControl since 1994

3. Back to Timesheet Basics • Why companies automate timekeeping: • Eliminate Errors • Timeliness • Reduce Workload • Accurate Billing • Provide Actuals of Variance Reporting

4. Output: Payroll Complete Organization Department Supervisor Output: Budget vs. Actual Employees Tasks Work to be accomplished by this employee Projects All company work All work for one project for this week. All work for one employee this week. Project Organization

5. The Inherent Conflict Matrix Organizations • The organizational structure is interested only in organizational employee information. It has no interest in what work was accomplished for those hours. • The project structure is interested only in what work was accomplished with how many hours. It has no interest in how much time the particular employee worked last week.

6. The Inherent Conflict What companies try • Both groups create their own timesheet systems to fulfill their own needs. With a standard timesheet unenforceable, this results in multiple timesheet systems through the organization. Some users must fill out 2, 3 or even 4 timesheets each week. • Unable to find a compromise, some organizations keep their manual timesheet system. • Some organizations simply can’t resolve the dilemma, they give up, and don’t use a timesheet or track actual hours.

7. What companies try Project Scheduling/Control Systems P3 P3e Open Plan Excel Others MS Project Timekeeping system Project Central Webster Progress Reporter Welcom Home Internal System 6 Internal System 7 Financial Systems ERP Billing Payroll Payroll Timesheet

8. Organizational costs of no solution • Stay with a manual or multiple system(s): • Multiple, unreconcileable timesheets • Inaccurate timesheets • Untimely timesheet reports • Create a large centralized system: • Buy-”out” (non-use) of timesheet system by people who think it was designed for someone else • Unimplementable system designed for only one group • Choose again and again

9. The HMS Solution • Validate through the organizational structure, then through the project structure for a Matrix Authorization. • Create a system with multiple levels of interface to make it appropriate for different users. • Create a system designed specifically for project use.

10. Matrix Approval Data Flow Financial Systems Project Scheduling/Control System ERP, Payroll, Billing etc Scheduling System(s) Resource Actuals and Task Progress TimeControl Project Manager Approval WBS Code Import to TimeControl Drop Down Charge List Charge Code Timesheet Entry Dept. Approval Admin Approval Resource Code

11. A project-oriented timekeeping system must deliver: Conclusion • Timely results to the people who need them • A structure for approving the labor actuals in both directions: (Organizational and Project) • Ability for project managers to enter changes to the charge definitions without affecting the total number of hours worked by an employee. • An interface tailored to the right level of use • Ability to reconstruct or display data by originally entered the employee • Ability to return the results to the systems that require them

12. TimeControl 4 An e-volution in time • TimeControl is a project-oriented timekeeping system • TimeControl is a hierarchical system with different levels of interface for different levels of user • TimeControl’s automated validation environment and Matrix-Approval process make implementing a project-oriented timekeeping system possible

13. TimeControl 4 An e-volution in time • True Client/Server architecture • Database support: • Oracle, Sybase, SQL Server, Interbase, Informix, Paradox • Complete Web-based interface for all functions • Also includes a Windows interface with support for Windows '95, '98 'NT and 2000 • The Web timesheet is designed in Java to work across multiple hardware, operating system and network configurations • Multi-lingual interface supports numerous languages • Automatic preparation of timesheets • Activity Estimate-to-Complete entered on the timesheet

14. TimeControl 4 An e-volution in time • User Defined fields on each table • User Profiles to change security for each menu item, function, field, or report • User defined reports through easy-to-use Wizards • Reports output to Excel or HTML format • Predefined links for: Microsoft Project, MS Project 2000, Primavera’s P3, P3e and TeamPlay, Welcom’s Open Plan and Cobra, Scitor’s Project Scheduler and ASTA Development’s Teamplan • Completely definable links allow interface to any corporate systems including ERP systems such as SAP, Oracle and Peoplesoft

15. HMS Dealers and Distributors Montreal Denmark Norway Toronto Finland UK Korea Germany Dallas Netherlands Hungary Los Angeles Hong Kong Houston Spain Italy Saudi Arabia Thailand Mexico Malaysia Philadelphia New York S. Africa Brazil Australia

16. Bombardier/Canadair General Motors CAE EDS Dofasco Steel Credit Suisse/First Boston Bank Ericsson Some of our clients

17. Mercury Marine Koch Industries Honda Canada Cable and Wireless WestCoast Energy Rolls Royce Some of our clients

18. Some of our clients • General Motors • Ericsson • First Trust • Credit Suisse/First Boston Bank • Mercury Marine • US Navy • Standard Life • Honda Canada • Koch Industries • Eaton Corporation • Panasonic • London Clearing House • TechInt • Saab • Fiat • Weyerhaueser • Cable and Wireless • Dept of Health • CRI Advantage • Bombardier Canadair • Global Crossing • Philips • EDS • Positron • Atlanta Airport • ACR Systems • Agilis • Toronto Transit Commission • CAE • Nortel • Dofasco Steel • Hydro Quebec