Project Management Institute – Baltimore Chapter PMBOK Version 5 – What are the Changes?

1. Project Management Institute – Baltimore Chapter PMBOK Version 5 – What are the Changes? Mike Berendt, PMP, PMI-RMP

2. Agenda • PMBOK Review Scope • Major Changes • Changes by Knowledge Area/Chapter • Implementation Timelines

3. Scope of the Review • Incorporate comments and feedback on Version 4 from practitioners • Align PMBOK with: • PMI Lexicon • Other PMI Standards – Scheduling, Risk, Agile, PgMP. etc • ISO 21500 • Consider project management role delineation study results • Reposition Chapter 3 (The Standard for Project Management) as a standalone, ANSI approved standard (Appendix) within the Fifth Edition

4. Major Changes • Business Rules established for Inputs, Tools & Techniques and Outputs (ITTO) • Project Management plan is input for all processes that produce a subsidiary plan as output, eg. Scope Management Plan • Documents specifically named when created as a primary output, eg. Scope Management Plan; captured as part of “Project Documents Updates” subsequently • Precedence rules established for input and output lists – plans, subsidiary plans, baselines, data/reports, updates, enterprise environmental factors, organizational process assets

5. Major Changes • For consistency and clarity, four new Planning Processes were added to create subsidiary plans that are part of the overall project management plan • Plan Scope Management • Plan Schedule Management • Plan Cost Management • Plan Stakeholder Management

6. Major Changes • For consistency and clarity, the monitor and controlling processes were named using the form “Control {XXX}”, since controlling includes monitoring – eg. Monitor and Control Risks changed to Control Risks • Chapter 3 was downsized to introduce the project management processes and Process Groups but not list each individual process; most of this content was moved to an Appendix as the ANSI standard

7. Major Changes • Chapter 10 was separated into two distinct Knowledge Areas: Project Communications Management and Project Stakeholder Management • New Chapter 13 – Project Stakeholder Management • 13.1 Identify Stakeholders • 13.2 Plan Stakeholder Management • 13.3 Manage Stakeholder Engagement • 13.4 Control Stakeholder Engagement

8. Major Changes • Redefined terms to align with the DIKW (data, information, knowledge, wisdom) model used in the field of Knowledge Management • Work Performance Data - The raw observations and measurements identified during activities being performed to carry out the project work – ex. percent of work completed, actual costs • Work Performance Information - The performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas – ex. status of deliverables and forecasted estimates to complete. • Work Performance Reports - The physical or electronic representation of work performance information compiled in project documents, intended to generate decisions, actions, or awareness – ex. status reports and updates

9. RefinedData Model

10. Project Integration Management

11. Project Scope Management

12. Project Time Management

13. Project Cost Management

14. Project Quality Management

15. Project Human Resource Management

16. Project Communications Management

17. Project Risk Management

18. Project Procurement Management

19. Project Stakeholder Management

20. Chapter 13 Process Flow Project Charter Stakeholder Register Identify Stakeholders Plan Stakeholder Management Perform Integrated Change Control Stakeholder Management Plan Change Requests Control Stakeholder Engagement Manage Stakeholder Engagement Issue Log

21. Summary of Changes • 1 new Knowledge Area/Chapter – Project Stakeholder Management • 5 new processes – Up to 51 processes • 12 process name changes

22. Implementation Timelines • 15 January 2013 – PMBOK, Version 5 available in print • January-July 2013 – Registered Education Providers (REPs) modify training classes, boot camps, and educational materials to incorporate Version 5 changes • 31 July 2013 – Last PMP exam based on PMBOK, Ver. 4 • 1 August 2013 – Full implementation of PMBOK, Version 5 with PMP exam aligned to new knowledge areas and processes

23. Mike Berendt, PMP, PMI-RMP Vice President, Programs (Retired) & Columbia Site Director 410-908-6777 Mike.Berendt@pmibaltimore.org Questions???