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OSHA LOG Recordkeeping. Brian Zaidman Senior Research Analyst Minnesota Dept. of Labor and Industry. Goals of Presentation. General recordkeeping review Recording needlesticks, exposures and infections Special recordkeeping topics. The not so Secret Key to recordkeeping success.
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OSHA LOGRecordkeeping Brian Zaidman Senior Research Analyst Minnesota Dept. of Labor and Industry MN Dept of Labor & Industry
Goals of Presentation • General recordkeeping review • Recording needlesticks, exposures and infections • Special recordkeeping topics MN Dept of Labor & Industry
The not so Secret Key to recordkeeping success • Read the instructions that come in the log packet • Read the log before you begin filling it out • If you don’t understand something, ask someone • If you need training, get training • If someone asks you for recordkeeping training, approve it immediately MN Dept of Labor & Industry
Is an injury or illness recordable? • “recordable” means countable as an injury or illness case of sufficient severity to merit inclusion in the log • Completely separate from workers’ compensation • Even if your workers’ comp insurer denies a claim, it still might be a recordable case MN Dept of Labor & Industry
Recordable if: • Work-related injury or illness • Time away from work, job restriction or transfer, or medical treatment beyond first aid • Loss of consciousness • Not a recurrence of an ongoing chronic condition MN Dept of Labor & Industry
Recordkeeping: Worker and injury/illness description • Name • Occupation • Date of event • Location of event • Event and injury description • Can use multiple lines in form MN Dept of Labor & Industry
Describing injury and illness cases • Activity worker engage in • Nature of injury (what) • Part of body injured (where) • Source(s) of injury (object or substance) • Event or exposure (how) MN Dept of Labor & Industry
Case classification • Fatality • Day away from work • Job transfer or restriction • Other recordable • Not recordable MN Dept of Labor & Industry
Needlesticks and Sharps injuries • Must be a contaminated object • Blood or potentially infectious material • Record as an injury (column M) • Do not enter worker’s name • Use “Privacy concern case” • If no time away from work or restrictions, then this is an “other recordable” case MN Dept of Labor & Industry
Needlesticks and Sharps injuries (cont.) • If the worker later is diagnosed with an infectious bloodborne disease • Update log to indicate illness • Change description to include type of illness • Change case classification, if needed MN Dept of Labor & Industry
Immunizations and Inoculations • Not recordable unless a work-related injury or illness has occurred • If in response to a needlestick or exposure to bloodborne pathogen, then case is already recordable • Worker must first test positive for exposure or infection for a non-needlestick/sharps incident to be recordable MN Dept of Labor & Industry
Tuberculosis cases • Must record where • Worker has been exposed in the workplace to anyone with an active TB case • Worker subsequently develops a TB infection • Classified as a respiratory infection • Date of illness is the date of diagnosis MN Dept of Labor & Industry
Privacy concern cases • ONLY use “Privacy concern case” for • Injuries to intimate body parts or reproductive systems • Injury or illness resulting from sexual assault • Mental illness MN Dept of Labor & Industry
Privacy concern cases (cont.) • ONLY use “Privacy concern case” for • HIV infection, hepatitis or TB • Contaminated needlesticks and cuts from sharp objects • Other illnesses, if worker independently and voluntarily asks • These are the ONLY allowable uses MN Dept of Labor & Industry
Privacy concern cases (cont.) • Can also be vague about description to help protect worker’s identify • Gender and job title • Keep a separate list that matches name to each case • Used for updating information • May be needed by OSHA MN Dept of Labor & Industry
OSHA log example • Review cases entered on handout MN Dept of Labor & Industry
OSHA log maintenance • Maintain log for 5 years following end of calendar year • Update information if cases change • Do not need to update summary MN Dept of Labor & Industry
Re-injury and recurring cases • A chronic illness case is only recorded once if workplace exposure is not needed for signs or symptoms to recur • To be a new case, worker needs to have completely recovered from the previous illness • If symptoms triggered by workplace exposure, must record as a new case MN Dept of Labor & Industry
Relation to workers’ compensation • OSHA recordkeeping requirements are different from WC laws • An injury may be counted in one system and not in the other • Each system has its own system for determining work-relatedness • Some workers not covered by WC are considered employees for OSHA MN Dept of Labor & Industry
Recordkeeping: Final thoughts • Recordkeeping can be complicated • Needs to be consistent, comparable and correct to be useful • Review your site’s log information regularly, keep it accurate • Use available resources to maintain record quality MN Dept of Labor & Industry
Contact Brian by: • E-mail: brian.zaidman@state.mn.us • Phone: 651-284-5568 • DLI Research and Statistics Web site: http://www.dli.mn.gov/Research.asp • Or show up in person MN Dept of Labor & Industry