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ELECTRONIC CLEARING SERVICE (CREDIT CLEARING) Implementation in Manipur

ELECTRONIC CLEARING SERVICE (CREDIT CLEARING) Implementation in Manipur. Presented by: Th. Kirankumar Director Treasuries & Accounts, Manipur. ECS CREDIT. ** Mode of Electronic Fund Transfer ** Fund transfer from one A/C (DDOs Account) to a large number of other Accounts

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ELECTRONIC CLEARING SERVICE (CREDIT CLEARING) Implementation in Manipur

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  1. ELECTRONIC CLEARING SERVICE (CREDIT CLEARING)Implementation in Manipur Presented by: Th. Kirankumar Director Treasuries & Accounts, Manipur ECS - Treasuries Manipur

  2. ECS CREDIT ** Mode of Electronic Fund Transfer ** Fund transfer from one A/C (DDOs Account) to a large number of other Accounts (Individual Employees Accounts) ** Uses the service of a Clearing house ECS - Treasuries Manipur

  3. ECS takes care of net payables (NOT GROSS) ECS is an electronic disbursal mechanism Draws under existing mechanism DDO Disbursal using ECS mechanism ECS & DDOs Pay bill ECS - Treasuries Manipur

  4. DDO DDO DDO Treasury Treasury Treasury Draw in cash Via DDO A/C Deposit in DDOs A/C Instant transfer Disburse in cash ECS Disbursal Disburse by combine cheques THE CHANGE OLD CHEQUES ECS ECS - Treasuries Manipur

  5. CONTENTS GROWTH OF ECS PAYMENT IN MANIPUR THE PROCESS FLOW & ECS PAYMENT ARCHITECTURE THE BENEFITS THE HURDLES & REMEDIES ECS - Treasuries Manipur

  6. PROGRESS – ECS Implementation - I May, 2009 - Compulsory payment of salary through Bank A/Cs 26th October, 2009 - 1st Test run of ECS Credit for 4 Offices/ 23 employees ECS payment continue every month thereafter for 6 Offices February, 2010 - Development of local ECS software April, 2010 – Test run of ECS file prepared by the software at NCC, RBI, Guwahati June, 2010 ****** TRAINING OF 461 DDOs ECS - Treasuries Manipur

  7. PROGRESS – ECS Implementation-II July-August, 2010 - Registration process – Offices/ Employees 19 August, 2010 - Government Decision making ECS payment mandatory for salary October, 2010 - 1st Phase of expansion of ECS payment 2 treasuries/ 200 DDOs) December, 2010 - 2nd Phase of expansion of ECS payment (3 treasuries/ 250 DDOs) ECS - Treasuries Manipur

  8. STATISTICS ECS - Treasuries Manipur

  9. ECS Transaction of Volume ECS - Treasuries Manipur

  10. ECS -Credit Cycle & Architecture Preparation of Bill by DDO RBI 1 Sends Bill, Pay-in-slip, Mandate E-2, CD to Treasury AG, Manipur 8 2 Accounts 3 7 At TREASURY ECS reports Converts CD into Floppy Returns stamped Pay-in-slip/ R6 Retains CD, Bill copy at Try Destination Banks carries out POSTING Treasury sends Floppy, 2 Copies of Pay-in-slip & Mandate (E-2) to Sponsor Bank 6 R1-R5 5 R6 report CH/ NCC generates reports for banks retains Mandate E-2 Sponsor Bank sends Floppy, Mandate(E-2) to CH 4 ECS - Treasuries Manipur

  11. Process flow Bill from treasury # Bank Scroll /DMS Rs 1,00,000 on settlement date # Report 6 / Pay-in-slip Show net amount (say Rs 1,00,000) Sponsor Bank/ Treasury Linked Bank * Floppy * E-2 A/C submission showing Rs 1,00,000 * R-6 shows Rs 1,00,000 Clearing House AG, Manipur • R-1 to R-5 Destination Bank Branches ECS - Treasuries Manipur

  12. Banks & ECS payment Rs 1 lakh bill Treasury Linked bank/ Sponsor Bank Branch Treasury Bill R6, Scroll & DMS for Rs 1 lakh R-6 Clearing House Debit Rs 1 lakh from sponsor bank on settlement date Generate ECS reports R-1 to R-6 R-1 to R-5 Destination Bank Branch Destination Bank Branch Destination Bank Branch ECS - Treasuries Manipur

  13. ECS REPORTS &FORMS ECS - Treasuries Manipur

  14. ECS FORM ------ E-2 Total amount Settlement date Signature of USER (RBI may modify accordingly) ECS - Treasuries Manipur

  15. *** REPORT: ECS-R-2 *** RUN DATE : 30/09/2010 STATE BANK OF INDIA PAGE NO. : 01 IMPHAL CLEARING IMPHAL ELECTRONIC CLEARING SERVICE(CREDIT CLEARING) ECS CONTROL REPORT (ECR) -------------------------------------------------------------------------- BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) -------------------------------------------------------------------------- 1. SETTLEMENT DATE : 01/10/2010 2. DATE OF REPORTING UNCREDITED ITEMS : 01/10/2010 3. USER INSTITUTIONS AND SPONSOR BRANCHS: USER NAME(S) SPONSOR BANK/BRANCH -------------------------------------------------------------------------- Finance 795002003 Sectt. Planning Department 795002003 PHQ, Police Department 795002003 Directorate of Small Savings (FD) 795002003 Manipur Police Department 795002003 Education 795027002 Provides details of credits of Various Offices/ Various Sponsor banks For a destination bank branch ECS REPORT R-2 ECS - Treasuries Manipur

  16. ECS REPORT (R-5) REPORT:ECS:CR:R-5 STATE BANK OF INDIA IMPHAL CR DATE: 01/10/2010 ELECTRONIC CLEARING SERVICE (CREDIT CLEARING) RUN DATE : 30/09/2010 ITEM-WISE DESTINATION LEDGER REPORT PAGE NO. : 01 ------------------------------------------------------------------------------------------------------------------------------------ BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) BRANCH CODE :002 BRANCH NAME: IMPHAL BRANCH ACCOUNT TYPE :10 : SAVINGS BANK LEDGER NUMBER: ------------------------------------------------------------------------------------------------------------------------------------ ACCOUNT NAME OF THE ACCOUNT A M O U N T ECS ITEM BNFY'S REF U S E R U S E R SPONS. BANK T.C/ NUMBER H O L D E R RS.PS. SEQ-NUMBER NUMBER N A M E NUMBER BRANCH-CODE R.C ------------------------------------------------------------------------------------------------------------------------------------ 000021155075133Ch. Momon Sharma 7,589.00 1950001120 0000000000076 Deputy Director 7953187 795002003 1 000021155100354H. Amu Singh 17,414.00 1950001046 0000000000001 Deputy Director 7953187 795002003 1 000021155100365Th. Joy Singh 13,559.00 1950001048 0000000000003 Deputy Director 7953187 795002003 1 000021155100376L. Brajamani Singh 11,863.00 1950001089 0000000000045 Deputy Director 7953187 795002003 1 000021155100387Abina Kamei 14,484.00 1950001049 0000000000004 Deputy Director 7953187 795002003 1 ECS - Treasuries Manipur

  17. *** REPORT: ECS-R-6 *** STATE BANK OF INDIA PAGE NO. : 01 IMPHAL CLEARING IMPHAL ELECTRONIC CLEARING SERVICE(CREDIT CLEARING) SPONSOR BANK SETTLEMENT REPORT DEBIT ITEMS : SETTLEMENT DATE : 29/11/2010 CITY CODE : 795 BANK CODE : 027 BANK NAME : UNITED BANK OF INDIA (UNI) BRANCH CODE : 004 BRANCH NAME : UBI IMPHAL USER NUMBER : 7953007 USER NAME : 5th IRB AMOUNT FOR WHICH SPONSOR BANK IS DEBITED - RS: ***1,23,01,591.00 RUPEES ONE CRORE TWENTY THREE LAKHS ONE THOUSAND FIVE HUNDRED NINETY ONE ONLY CREDIT DETAILS : -------------------------------------------------------------------------- BANK NAME OF THE BANK NO OF CREDIT A M O U N T CODE TRANSACTIONS RS.PS -------------------------------------------------------------------------- 027 UNITED BANK OF INDIA (UNI) 845 1,23,01,591.00 -------------------------------------------------------------------------- T O T A L 845 1,23,01,591.00 ========================================================================== DATE: 27/11/2010 SD/- IMPHAL CLEARING IMPHAL NOTE: SPONSOR BANK MAY FORWARD ONE COPY OF THIS REPORT TO THE USER INSTITUTION Settlement date Sponsor bank DDO Total amount No of employees ECS REPORT (R-6) ECS - Treasuries Manipur

  18. TIMELY PAYMENT OF SALARY TRANSPARENCY – no deduction at any stage Employees -----opt for any bank branch Date of settlement fixed Loan recovery & NPA of Banks Faster Account compilation BENEFITS ECS - Treasuries Manipur

  19. Large errors committed in data preparation Local ECS Software Lack of awareness all around Training/ meetings/ etc Crossing of Accounts – Treasuries/ Banks Reporting/ meetings/ etc Non credit/ Double credit/ partial credit Recovery/ bill separation/ etc HURDLES ECS - Treasuries Manipur

  20. Rush for Signature in E-5 Relaxation/Phasing/Govt intervention Rush for Registration using E-1 Phasing/Treasuries as facilitator No ECS reports from CH Source of maximum problems No debit from sponsor bank Training HURDLES ECS - Treasuries Manipur

  21. Bank SCROLL (SBI, Paona of 12/8/2010) Particulars Column should reflect DDO name/ Office Name/ Bill details Instead Bank A/C No/ Bank Branch indicated ECS - Treasuries Manipur

  22. Bank Scroll – SBI, Imphal Sectt (1 Oct, 2010) Particular Column indicate Bank Branch wise payment instead of Bill wise payment ECS - Treasuries Manipur

  23. Locally developed ECS Software ECS - Treasuries Manipur

  24. Expected Scroll Particular column as expected – shown DDO & Bill wise ECS - Treasuries Manipur

  25. Portion of Bill Body (TR 22) BANK SEAL - Not under ECS BILL COPY NOT SENT TO BANKS ECS - Treasuries Manipur

  26. PAY-IN-SLIP ECS - Treasuries Manipur

  27. THE ROAD AHEAD EXPANSION OF ECS PAYMENT – FOR SALARY & OTHER PERSONAL ENTITLEMENTS - FOR ALL DDOs/ FOR ALL DISTRICTS ELECTRONIC MODE OF GOVERNMENT TRANSACTIONS (ESPECIALLY PAYMENT) IN THE NEXT FINANCIAL YEAR ECS - Treasuries Manipur

  28. thank you ECS - Treasuries Manipur

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