New Directors’ Seminar New Program Applications

1. New Directors’ SeminarNew Program Applications Private Licensed Schools

2. BE SURE TO SIGN IN • This seminar is now required for all new directors • Be sure to sign the sign in sheet to receive credit for attendance. • Be sure your name is legible!

3. Logistics • Snacks • Restrooms • Organization and schedule • New Program Component • Compliance Component • Financial Component

4. SAMPLE APPLICATIONS • Consult sample applications • PLEASE DO NOT TAKE THE SAMPLES • You may come into the office to review the samples at any time. (Best to call ahead.)

5. Today’s PowerPoints are on the Web • Public Website: http://www.education.state.pa.us

6. Contents • PDE-3003 • PDE-3004 • Syllabi • PDE-279 forms • Externship • Catalog

7. Legal Authority • Statute • Regulations • Board Policy Memos

8. Internet Resources • PDE Website: http://www.education.state.pa.us • Secure Website – via login • Financial forms and instructions: ftp://ftp.state.pa.us/pub/PDE_PUBLIC/PLSFinancial

9. Staff Role • Determine if application is complete and acceptable for Board review • Give school feedback with 10-day “cure” period

10. Staff • Staff can answer questions and provide guidance and insight into Board requirements and standards. • Staff cannot teach applicants to develop a syllabus or design the program.

11. Role of Board • Approve • Approve Pending • Defer • Deny

12. Fee • $700 – Each Additional Program

13. Questions? • Any general questions before we get into actual application components?

15. PDE-3776 • Instruction sheet for new programs • Include with application

17. PDE-3003 overview • Signed • Number of hours • Tuition, registration fees, other fees • Diploma vs. Certificate • Start date – after Board meeting • Student:Equipment Ratio • Entrance Requirements compared to reading levels of texts • Employment opportunities

18. Clock Hours • Insufficient hours of instruction is a common problem for new programs • Do not assume that students will have a foundation in the field if it is not required for admission • Do not assume that all students are highly disciplined with independent learning skills

20. Diploma vs. Certificate • Diploma for a program – multiple courses • Certificate for a course – one course on PDE-3004, one syllabus • Guideline – Not absolute

22. Degree • New programs can not be degrees • AST or ASB degrees require additional approval by the Secretary of Education after approval by the PLS Board at the diploma level • Approval to award any degree above the AST or ASB requires authorization as a college

23. Consolidated Application • Available only to schools that already have approval to award at least one AST or ASB • Combines the PLS Board application and the AST or ASB application into a single submission • Contact Vince Matusheski for Guidelines

24. Certificate vs. Certification • Certificate – a credential awarded by the school upon successful completion of a course • Certification – a credential awarded by a 3rd party after meeting established criteria – usually involves passing a 3rd – party exam

25. Equipment ratio • Include exact ratio if it is consistent for all equipment • Otherwise, put “see attached” and include ratio on the equipment list

27. Entrance Requirements • Ensure that all students admitted can reasonably be expected to handle the curriculum • Reading level for admission compared to reading level of texts • Consider a reading test • High School diploma or GED does not demonstrate 12th grade reading ability • Ensure that all students who meet admission criteria can reasonably expect to qualify for employment after completing the training.

29. A + B = C A = admission requirements B = curriculum C = job ads ADMISSIONS + CURRICULUM = JOBS

30. Occupational Skills • Narrative or list of the major occupational skills the student will learn • Do not list the jobs in this section – list the skills

32. Employment Opportunities • List the job titles for which graduates should be qualified • Provide the list of job titles on the PDE-3003 form or attached • In addition, provide evidence of job opportunities

34. Job ads • Demonstrate that there are jobs for graduates • Local jobs or provide a disclaimer regarding relocation • May not require any skills, experience, or credentials that are not either required for admission or taught in the program. • No jobs that require degrees • Unless required for admission • No jobs that require job experience • Unless required for admission • No jobs that don’t require any training

35. Job Ads Continued • Include actual ad – do not retype information • Show name of employer • Include entire ad – not just a list of openings • Letters from perspective employers can be used • Occupational Outlook is not sufficient

37. Sites • Provide the address if you will offer this program at an approved branch

38. Remote Facilities • If part of the training is provided at another site, list the address. • Driving range, clinical facility, lab • Site visit required • $500 additional site visit fee. • Remote vs. Externship Site

40. Equipment • List all equipment • Give specifications – model number, speed, etc. • Provide student to equipment ratio – best to list for each item of equipment • If there is any doubt about whether it is equipment or supplies, list it. • Usually requires an attachment

42. Instructors • List all instructions and assigned courses on PDE-3003 or attachment • Do not simply refer to PDE-279’s • Ensure that PDE-3003 list matches PDE-279 forms

44. Questions • Questions about PDE 3003 and first section of program application?

47. PDE-3004 • Credit Conversion • Course List • Check Math on Hours and Credits • Signed • Syllabus for EACH Course

48. Syllabi • One Syllabus per Course • All elements required in each syllabus • Must be detailed • See sample

49. SAMPLE SYLLABUSNO FORM PROVIDED