E-Registration Technical Requirements

1. E-Registration Technical Requirements • This presentation lasts approximately 25 minutes. • It is narrated. You will need speakers, and if you are in a public space, please use headphones. • Please wait until each slide’s narration is over before you click on any link. Once you close the link, the presentation will continue automatically. All links referenced throughout are provided at the end for your convenience.

2. E-Registration

3. Location and Contact Information Welcome to Duke Visa Services (DVS) • Visa Services website

4. DVS Advisors DVS Advisor list DVS Advisor NOTE: Graduate student advising is spread across the entire DVS advising staff. If you do not know who your DVS advisor is, please call the office.

5. Documents Required for Registration • Passport • Visa Stamp (in Passport) • I-94 card(white card in passport) • I-20 (F-1 students) • DS-2019 (J-1 students)

6. Passport

7. Visa Stamp F-1 or J-1

8. I-94 REMINDER: Surrender the I-94 card when departing the U.S. (some exceptions may apply).

9. I-20

10. Page 3 of the I-20

11. DS-2019

12. Grace periods • 60 days for F-1 Students • 30 days for J-1 Students

13. SEVIS E-Registration Form • SEVIS E-Registration Form After completion, print and bring to DVS.

14. Maintaining Visa Status • Stay enrolled full-time • No employment (on or off-campus) until after authorization confirmed by DVS • Must report in ACES any address change within 10 days of any move. (Local Residence/Residence Hall and International–non U.S.A.) Rights and Responsibilities of Students in F-1 and J-1 Status

15. Employment Opportunities • On-Campus Employment • Off-Campus Employment Curricular Practical Training (F-1 Students) Optional Practical Training (F-1 Students) Academic Training (J-1 Students) Want to volunteer? Please read the following information and contact your DVS advisor first. Volunteers

16. Travel Travel Outside of the U.S. • Valid Passport • Valid U.S. Visa Stamp for Reentry • Valid I-20 or DS-2019 with updated travel signature • During program, always enter in correct status

17. Travel Travel inside the U.S. • Must have visa documents with you

18. You must complete registration with DVS before applying for a Social Security Number or a NC Driver’s License. For Social Security Number: F-1 students only eligible if approved for employment. J-1 students eligible without employment. When eligible, students must present to Social Security Administration: Verification letter (visa status/job) issued by DVS Required supporting documents Trips to SSA occur every Wednesday at 10 a.m. Please arrive at International House by 9:45 a.m. For Social Security Number and Driver’s Licenses: WAIT 10 business days after entering the U.S. and registering with DVS before applying. Social Security Number and Driver’s License

19. Personal Integrity • Always provide truthful responses to Consular, Immigration, DVS, and University representatives • Ensure visa documents have been signed by authorized DVS personnel • Understand your responsibilities outlined in your academic program’s Honor Code NOTE: Honor Code violations can result in forfeiture of your ability to apply for post-degree work authorization and/or cancellation of your F-1 program.

20. Dependents • F-2 dependents • Not eligible to enroll in classes/programs for credit • Not eligible for work authorization • J-2 dependents • Eligible to enroll in full-time classes/programs • Eligible to apply for J-2 work authorization

21. International House • Visa Services website • International House website

22. Final Checklist Almost Done! You now must take the following to the DVS Office Monday through Friday between 8:30 a.m. and 4:30 p.m.: • Your ORIGINAL visa documents • Your completed SEVIS E-Registration Form • Signed Acknowledgement Form • J-1 students only, the completed J Health Insurance Form • If you are a non-Duke sponsored J-1 Student (i.e. Fullbright, IIE, AMIDEAST, etc.) you must schedule an appointment with your DVS advisor directly to complete your registration. Duke Visa Services Office (driving directions) Smith Warehouse, Bay 7 – 1st Floor 114 S. Buchanan Boulevard The US Department of Homeland Security will not know of your arrival until after you have physically reported to DVS with the above documents.

23. Helpful Links • Visa Services website (http://www.visaservices.duke.edu/index.html) • DVS Advisors (http://www.visaservices.duke.edu/DepartmentContacts.html) • Rights and Responsibilities of Students in F-1 and J-1 Status (http://www.visaservices.duke.edu/RightsStudent.html) • Curricular Practical Training (F-1 Students) (http://www.visaservices.duke.edu/F1_CPT.html) • Optional Practical Training (F-1 Students) (http://www.visaservices.duke.edu/F1_OPT.html) • Academic Training (J-1 Students) (http://www.visaservices.duke.edu/AcademicTrainJ1Students.html) • Volunteer (http://www.visaservices.duke.edu/volunteer.html) • Travel Outside of the U.S. (http://www.visaservices.duke.edu/TravelAbroadReentry_Info.html) • J-2 Work Authorization (http://www.visaservices.duke.edu/forms/J2_WorkAuthorizationForm.html) • Travel inside the U.S.(http://www.visaservices.duke.edu/TravelWithinUS.html) • International House website (http://studentaffairs.duke.edu/ihouse)