Process for Publishing Best Practices and Lessons Learned Martin Yapur, NOAA

1. Process for Publishing Best Practices and Lessons LearnedMartin Yapur, NOAA WGISS – 29 May 17, 2010 Bonn, Germany

2. Outline • Purpose/Background • WGISS Lessons Learned • WGISS Projects and Interest Groups • WGISS Best Practices • Definitions • Process: When, What, Where, Who • Current Resources • WGISS-GEO Support Information

3. Purpose/Background • Desired decision(s) • When, What, Where, Who • Applicable tasking Action Item from WGISS-Exec: "Develop a plan to post Best Practices/Lessons Learned/other items on the WGISS website when it has been redesigned. Establish the requirements for internal and external lessons learned, best practices, and WGISS-GEO support information."

4. WGISS Descriptions on Web Site • Recommendation: Include a section in the new WGISS website for WGISS projects and interest areas: • Title of IG or Project • Purpose (goals and scope) • Background (optional) • Approach and Milestones • Expected Results (outputs and benefits) • POC • Members Best Practices

5. WGISS Internal Lessons Learned Following WGISS-like formats, Interest Groups and Projects are using collaborative websites

6. WGISS Best Practices Best Practices will be a clear contribution of WGISS to the global community • Provides an open forum for converging on best practice recommendations and reviews • Reaches out to a broad community • Flexible structure can be easily adapted using lessons learned • Not all activities will necessarily produce Best Practices. WGISS should establish an “editor” that would review the lessons learned from the WGISS projects and interest groups and determine the appropriate material post as a best practice on the GEOSS wiki

7. What is a best practice? • Best practices are broad – they can be in outreach and capacity building, observation techniques or models and analysis • They can be very simple or complex • They can be local, regional or global • They can (and should) be determined by peer acceptance Ruth Duerr NSIDC, IEE Report to GEO Committees September, 2008

8. Process 2 3 4 1 1 1 2 3 4

9. Schedule Identified best practice undergoes an open peer review process within a month from the last meeting Proposed best practice undergoes an extensive open peer review process and upon concurrence is submitted to GEOSS best practices

10. Resources • Plans for documenting Best Practices are still being considered • We need to make a decision Where do you recommend we host the WGISS Best Practices? • At conclusion of WGISS IG or Project assess • Title • POC, Date • Keywords • Best Practices List (short statements) • Finding 1 • Finding 2 • Links to relevant files and web sites (details)

11. Editor Activities • review newly submitted practices for applicability to their subject areas and to address any erroneous or malicious entries • periodically review and respond to comments on practices in their area that are in the review process • solicit comments on proposed practices from their communities • solicit proposed practices from their communities if needed • annotate conflicts between practices in the wiki in the hopes of eliciting further review and comments leading to resolution of the conflict • keep their communities informed about the status of the practices that have been proposed in their area • correspond with submitters to keep them informed of the status of their submittal (this may be automated) • examine need for and if needed develop processes to accept or approve submitted best practices • collaborate with other members of the “editorial” team and participate in “team” activities including periodic telecoms, etc. Editor would ensure that WGISS developed best practices were appropriately “tagged” on the GEOSS wiki

12. WGISS-GEO Support Information • Create a section on the WGISS website to capture information about WGISS coordination and support to GEO tasks. • The WGISS Vice chair will be responsible for the content of this area and can coordinate with the WGISS reps who provide support for the different GEO tasks. • Much of what is already posted in the GEOSS Best Practices wiki already comes form the CEOS interoperability handbook The guidelines are similar and consistent with the WGISS lessons learned information identified so translation of material from the WGISS website to the GEOSS Best Practices wiki should be straightforward

13. GEOSS Best Practices Web Site

15. WGISS Structure WGISS Pakorn Apaphant, GISTDA, Chair Lorant Czaran, UN, Co-User Vice Chair Satoko Miura, JAXA, Vice Chair Chuang Liu, NRSCC, Co-User Vice Chair WGISS Infrastructure Services Project Martin Yapur, NOAA Technology Subgroup Natalia Kussul, , NASU, Chair Terence Van Zyl, CSIR, Vice Chair Applications Subgroup Karen Moe, NASA, Chair Vacant, Vice Chair Web Services (IG) Lyn Oleson, USGS Grid (IG) Andrii Shelestov, SRI Sensor Web (IG) Terence van Zyl, CSIR WADC Project Ken McDonald, NOAA YonsookEnloe, SGT/NASA Intl. Directory Network (IDN) (IG) Lola Olsen, NASA Land Surface Imaging (IG) Lyn Oleson, USGS Atmospheric Composition (IG) Stefan Falke, NG Global Datasets (IG) Lorant Czaran, UN Disaster Management (IG) Lorant Czaran, UN As of Apr 2010

16. WGISS Project and Interest Group • Allows project/interest group leads the ability to post information and track progress in their area • Allows the ability to post or capture pertinent information about lessons learned: project or interest group, POC, date completed, keywords, lessons learned list, summary, detailed description, and links to relevant files or web sites • Lessons learned should focus on technical issues and information that will help another user implement something

17. What is a best practice? A best practice is a technique or methodology that, through experience and research, has proven to reliably lead to a desired result. A commitment to using the best practices in any field is a commitment to using all the knowledge and technology at one's disposal to ensure success Welcome to Better Outcomes Best Practices is about doing things the right way: the most efficient, effective ways to achieve goals, distilled into adaptable, repeatable procedures you can use.

18. BP Concept of Operations • Individual or organization proposes a practice for consideration as a “best” practice by submitting an entry in the wiki. • Submitted practices undergo an open peer review process in the wiki. • Comments in the wiki are publicly accessible, facilitating a moderated community dialog. • Editors work with their communities to encourage dialog and submission of comments • Editors also assure that malicious insertions are eliminated. • Original contributors should also monitor activities